The Yale Student Employment Office

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The Yale Student Employment Office

• Yale Divinity School Orientation
• Friday, August 23, 2013

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Student EmploymentWhat can we do for you?

1. We facilitate the hiring process by linking Yale
   students with on-campus employers.

• We assist you in filling out the necessary tax
  forms and legal paperwork
• Federal W-4
• Connecticut W-4
• Federal I-9

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Student EmploymentWhat can we do for you?

1. We help you navigate the employment system, and
   deal with any problems that come up.

1. We provide records to verify your employment with
   Yale, if they are needed.

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Finding a Job

• Who is eligible to apply?
• All US citizens
• International students with F-1 visas (on campus
  jobs only)
• International students with J-1 visas must obtain
  special permission in order to hold a student
  job.

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Finding a Job

• Go to yalestudentjobs.org and select Student Job
  Search.
• Select On Campus Jobs. Browse the list of
  positions, and click on any that interest you.
• To apply, select Click here to apply for this
  job, and submit the form that opens.

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Finding a Job

• Have your academic schedule sorted out before
  applying.

• Pay attention to the specified job requirements.

• Check the list of positions often apply to as
  many as possible.

• Dont worry although you may not be hired for
  your ideal job, there are plenty go around.

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Taxes and Legal Forms
Federal W-4
Connecticut W-4
Federal I-9
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Taxes and Legal Forms
Completing the I-9

• American citizens must bring original ID forms to
  the student employment office (246 Church Street).

• Most international students must bring in a
  passport along with I-94 and I-20 forms.

• Your position will be terminated if you have not
  submitted a complete I-9 within five business
  days of beginning work.

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Timesheets and Paychecks

• Employees working for departments without
  electronic timesheets will need to submit paper
  timesheets to their supervisors.
• For most employees, however, time is submitted
  through the SEO web site, yalestudentjobs.org.
• While classes are in session, students are not
  allowed to work more than 19 hours per week (40
  hours per week during breaks).

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Timesheets and Paychecks

• E-timesheets are due Monday morning at 800am. If
  they are submitted (and approved) on time,
  paychecks are issued on the following Thursday.

• Students with stipends will be paid according to
  their regular semimonthly schedule.

• You can sign up for direct deposit through the
  Yale Portal at portal.yale.edu. Select My pay and
  info and click on the Direct Deposit tab. This is
  to your benefit!

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Q A
Student Employment Office www.yalestudentjobs.org
student.employment_at_yale.edu(tel.) 203-432-0167