ADVANCED MICROSOFT POWERPOINT Lesson 9

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ADVANCED MICROSOFT POWERPOINTLesson 9
Importing and Exporting Information

• Microsoft Office 2003
• Advanced

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Objectives

• Create slides from a Word outline.
• Import slides into a presentation from another
  presentation.
• Share data among the Office 2003 applications.

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Objectives (cont.)

• Export an outline to Word.
• Send PowerPoint presentations to others.
• Specify output options.

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Terms Used in This Lesson

• Destination application The application in which
  you paste, embed, or link an object.
• Source application The application in which an
  object is created.

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Creating Slides from an Outline

• One of the easiest ways to import information
  into PowerPoint is to create slides from an
  outline.
• There are several ways to do this
• In PowerPoint, use the Open command to locate and
  open an outline created in another application.
• In PowerPoint, use the Slides from Outline
  command to locate and open an outline.
• In Word, with an outline open, open the File
  menu, point to Send To, and click Microsoft
  Office PowerPoint.

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Creating Slides from an Outline (cont.)
All slides created from an outline use the Title
and Text layout
You can apply the proper Title Slide layout and
select a design
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Importing Slides from Another Presentation

• To save time, use slides already created for one
  presentation in other presentations.
• To import slides from one presentation to
  another, use
• Copy and Paste.
• The Slides from Files command.

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Importing Slides from Another Presentation (cont.)
The Slides from Files command opens the Slide
Finder, where you can display slides from any
presentation
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Sharing Data Among Office 2003 Applications

• Share information among Office 2003 applications
  by
• Copying
• Embedding
• Linking

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Sharing Data Among Office 2003 Applications
(cont.)

• When choosing an integration option
• Use Copy and Paste to edit the data in the
  destination application or if the source
  application does not support linking and
  embedding.
• Use embedding to edit the source data from the
  destination application.
• Use linking to maintain a relationship between
  data in the source and destination applications
  or if space for the destination document is
  limited.

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Sharing Data Among Office 2003 Applications
(cont.)

• You cannot link or embed data from an Access
  object.
• Use the Copy and Paste option to insert Access
  table data on a slide.

Access table data runs together when pasted on a
slide set tabs to improve the appearance of the
data
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Sharing Data Among Office 2003 Applications
(cont.)

• You can embed or link an Excel worksheet or chart
  to a slide.
• Use the Paste Special dialog box to embed or link
  Excel data.

Use Paste to embed and Paste link to link the
Excel object
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Sharing Data Among Office 2003 Applications
(cont.)

• Use a slide as an illustration in other Office
  2003 documents to add information and visual
  interest.
• Copy the slide in Slide Sorter view, then switch
  to the destination document and click Paste.
• Link the slide if desired by using Paste link in
  the Paste Special dialog box.

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Sharing Data Among Office 2003 Applications
(cont.)

• Use the Send To Microsoft Office Word dialog box
  to export slide data.
• Paste or link slides in four different layouts or
  export the outline only.
• Slides pasted or linked to a Word document
  display in a table.

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Sending PowerPoint Presentations to Others

• You have two options for sending a presentation
  via e-mail
• Mail Recipient (for Review)
• Mail Recipient (as Attachment)
• Both options open a new message with the
  presentation already attached.

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Sending PowerPoint Presentations to Others (cont.)
Both e-mail options attach the presentation file
If you use Mail Recipient (for Review), this text
is added automatically to the message
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Sending PowerPoint Presentations to Others (cont.)

• When you send a presentation to others, you may
  want to protect it using a password or digital
  signature.
• You can find these security features in the
  Options dialog box.

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Changing Output Options

• Change the layout of a presentation by using a
  number of standard slide sizes or by creating a
  custom height and width.
• Save slides as graphic objects using a graphics
  format such as GIF, JPEG, Windows Metafile, or
  TIFF.
• Graphics created in this fashion are available
  for use as pictures in other applications or on
  Web pages.

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Changing Output Options (cont.)
Choose the output option from this list
Width and height vary depending on the output
option
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Summary

• You can easily create presentations from outlines
  you have already prepared in a word processing
  program, such as Word.
• There are many ways to share data between the
  major Office 2003 applications. Sharing
  information can take the form of copying,
  linking, or embedding data.

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Summary (cont.)

• PowerPoint has specific options for sending data
  to Word and to e-mail clients. Use PowerPoint
  security features, such as passwords, to maintain
  file integrity.
• By default, slides are sized for an on-screen
  presentation. You can change the width and height
  of slides in the Page Setup dialog box.

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Homework PowerPointLesson 9

• Page 114 115
• Review Questions
• True/False
• Written Questions
• Page 115 116
• Project 9-1
• Project 9-2
• Project 9-3