Kern Grant Summit Child

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Kern Grant SummitChild Family Services -Head
StartJanuary 30, 2015Prepared byJan
LenRegional Program ManagerOffice of Head Start

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Agenda

• Overview of Head Start and Vision for Quality
  Services for Children and Families
• Overview of the Funding Opportunity Announcement
  (FOA)
• Q A

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Overview of Head Start and Vision for Quality
Services for Children and Families
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History

• Result of President Lyndon B. Johnsons
  declaration of The War on Poverty in 1964
• Launched in 1965 as an eight-week summer program
  for preschool children of low income families
• Designed to break the Cycle of Poverty by
  meeting their needs
• Emotional
• Social
• Health
• Nutritional
• Psychological

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Purpose of Head Start

• To promote the school readiness of low-income
  children by enhancing their cognitive, social,
  and emotional development in a learning
  environment that supports their growth
  comprehensively through the provision to children
  and their families of health, educational,
  nutritional, social, and other services that are
  determined, based on family needs assessments, to
  be necessary. 

SOURCE HEAD START ACT Sec. 636. 42 U.S.C. 9831
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How Are Services Delivered?
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National Grantees (approximately 1,700)

• Public/Private Non-profit Agencies
• Local Government Agencies
• Tribal Government
• Community Action Agencies
• School Districts
• Faith-based
• Hospitals Medical Centers
• Early Intervention Special Education Programs
• Public/Private For-profit Agencies
• Colleges/Universities

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Program Options

• Home-Based (HB)
• Center-Based (CB)
• Family Child Care (FCC)

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OHS FOA Resources
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FOA Resources

• Link http//www.acf.hhs.gov/grants/open/foa/index
  .cfm
• Forms
• Certifications
• Electronic Submission Instructions
• Grants Policy Statement
• Terms and Conditions
• Related Links

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Elements of Quality Services

• Comprehensive Services health, education,
  special needs
• Focus on the whole child continuous services
  birth to 5
• Parent Engagement parent is childs primary
  caregiver
• Governance Governing Board and Policy Council
• Collaboration linkages with community resources
• Professional Development for teachers and staff
• Respecting and honoring Diversity support
  individualism

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Program Support, Collaborations, and Partnerships

• Regional Office Program/Fiscal Specialists
• Training Technical Assistance System
• Local Head Start Association
• Local State-wide Health Advisory Committees
• State Collaboration Office
• Medicaid Early and Periodic Screening,
  Diagnosis, and Treatment Program (EPSDT)
• Local Preschool Initiatives/Programs
• Individualized Community Partnerships

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Overview of the Funding Opportunity Announcement
(FOA)
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Eligible Applicants

• Who is eligible to be a Head Start grantee or
  both a Head Start and Early Head Start grantee?
• Any local public or private non-profit agencies,
  including community-based and faith-based
  organizations, or local for-profit agencies
• Who is eligible to be an Early Head Start
  grantee?
• Any public or private non-profit agencies,
  including community-based and faith-based
  organizations (including states)

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Remember

• Public/Private Non-profit Agencies
• Local Government Agencies
• Tribal Government
• Community Action Agencies
• School Districts
• Faith-based
• Hospitals Medical Centers
• Early Intervention Special Education Programs
• Public/Private For-profit Agencies
• Colleges/Universities

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Applicant Support Toolkit
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Helpful Tips for Applying

• Start preparing your application early
• Address all of the evaluation criteria and
  sub-criteria
• Applicant Support Toolkit
• Background on Head Start and Early Head Start
• Evaluation criteria hyperlinked to resources on
  ECLKC
• Helpful tips for applying via Grants.gov
• Electronic application submission
• DUNS number and active SAM registration are
  required
• Application must be validated by Grants.gov
  before deadline
• Follow the formatting and page limitations
  exactly

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Disqualification Factors

• Applications will be screened out and not
  considered for funding for the following reasons
• If the amount of Federal funding requested for
  annual base operations and training and technical
  assistance exceeds the Award Ceiling in the
  announcement.
• Start-up/pre-award costs are not subject to the
  Award Ceiling disqualification. If an applicant
  does not segregate start-up/pre-award costs from
  the base funding request, the Award Ceiling
  disqualification will apply.
• If the applicant is a grantee that has been
  terminated for cause by ACF within 5 years prior
  to the posting date of the FOA.

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Disqualification Factors

• Applications will be screened out and not
  considered for funding for the following reasons
• If the applicant is a HS or EHS agency that has
  had a denial of refunding within 5 years prior
  to the posting date of this FOA.
• If the application is not received and validated
  by Grants.gov or received by the OHS Operations
  Center by the closing time and date listed in the
  FOA.
• If an electronically-submitted application fails
  the Grants.gov validation at the time of
  application submission, and is not resubmitted
  before the application deadline.
• If a paper application is submitted without an
  approved exemption from required electronic
  submission.

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Evaluation Criteria

• Structured in two phases
• Phase One
• Organized by six core elements of an effective
  Head Start program focused on school readiness
  and ongoing academic success.
• Reviewed by panel of non-Federal reviewers.
• Phase Two
• Focuses on an organization's ability to
  effectively implement and oversee operations that
  comply with applicable federal, state, and local
  laws and regulations.
• Reviewed by financial experts contracted by ACF.

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Phase Two Review

• Applications that score highly in the Phase One
  review will proceed to Phase Two.
• Applicants must submit
• Narrative response that addresses
• Internal Control Compliance and Ethical Values
• Accounting Policies and Procedures
• Additional Information
• Their most recent fiscal years financial
  statements and notes
• Last years audit reports

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Evaluation Criteria

• For the Phase One review, applicants can receive
  up to 150 points

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Required Forms

• SF-424
• SF-424A (Budget), SF-424B (Assurances
  Non-Construction), SF-424C (Budget-Construction)
  and SF-424D (Assurances-Construction)
• Assurance Absence on Non-Compete Agreement
• SF-LLL Disclosures of Lobbying Activities
• Certification Regarding Lobbying
• Other forms as required by specific funding
  announcement

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Evaluation Criteria

• Demonstration of Need for Child Development and
  Health Services Location, Population, and
  Service Delivery Options
• 1.1 Identifies geographic location the applicant
  proposes to serve defines the area(s) of
  greatest need.
• 1.2 Describes plan to provide child development
  services for highest need children and families.
• 1.3 Describes the rationale for which ages of
  children the applicant proposes to serve.
• 1.4 Demonstrates community engagement include
  memoranda of understanding.
• 1.5 Describes how pregnant women, infants,
  toddlers, and/or preschoolers will be recruited
  and selected inc. 10 disabilities.
• 1.6 Describes how many HS/EHS children are
  currently served and states how many would be
  served if awarded this grant.

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Evaluation Criteria

• 1.7 Justifies the program option or options for
  each age group
• If proposing to serve in multiple
  communities, the applicant specifies the number
  of pregnant women, infants, toddlers, and/or
  preschoolers to be served in each community. 
• Proposed number of hours per day, days per week,
  weeks per year, and home visits
• Proposed number of home visits and
  socializations 
• Needs of working families
• For applicants proposing Early Head Start 
  Minimum of 48 weeks per year must explain how
  the services will support the needs of expectant
  families.
• For applicants proposing Head Start  Include
  number of weeks per year for preschoolers that
  meets the Head Start requirements.

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Evaluation Criteria

• Achieving Early Learning and Development Outcomes
  to Promote School Readiness (SR) for Children
• 2.1 Plan to implement a high-quality,
  comprehensive program, plans based on the ages
  and needs of children and families.
• 2.2 Specifies the name of the curriculum or
  curricula proposed, why the curriculum was
  chosen.
• 2.3 Discusses what tools it will use to support
  SR domains that the selected curriculum does not
  support including plans to address the five SR
  domains.
• 2.4 Describes how the applicant will meet the
  needs of infants, toddlers, and/or preschoolers
  with disabilities.
• 2.5 Describes how the applicant will meet the
  unique needs of its targeted population.
• 2.6 Describes how the applicant will meet the
  health, mental health, nutritional, and oral
  health needs of pregnant women, infants,
  toddlers, and/or preschoolers

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Evaluation Criteria
2.7 Center-based or family child care services -
describe a plan for observing teacher practice
home-based services - describe a plan for
observing home visitor practice. 2.8 Specifies
the name and process for selection of assessment
tool plan to individualize the
instruction/learning for each child and
aggregate/analyze data. 2.9 Describes a plan to
coordinate with public and private entities that
are willing to commit resources. 2.10 Early Head
Start applicants  Describes how the
applicant will deliver services to enrolled
pregnant women/post-pregnancy how the newborn
infant and family will transition into the
appropriate program option. 2.11 Early Head
Start applicants  Describes how the applicant
will ensure that infants, toddlers, and their
families participating in the program will have
the opportunity to receive Head Start or other
appropriate preschool services.
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Evaluation Criteria

• 2.12 Provides a plan to facilitate the meaningful
  engagement of parents/caregivers) in activities
  designed to help them become full partners in the
  education of their children. 
• 2.13 Explains the plan to implement the Head
  Start Parent, Family, and Community Engagement
  Framework

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Evaluation Criteria
3. Past Performance 3.1 Demonstrates how the
applicant's history and experience support its
ability to administer the proposed project. 
Applicants that serve or have served as delegate
agencies to Head Start/Early Head Start
grantees must provide documentation of their past
performance. 3.2 Documents how the professional
experience of the applicant's proposed management
team demonstrates an ability to effectively and
efficiently administer a project. 3.3 Explains
how the applicant's past performance/experience
will inform its administration of the Head
Start/Early Head Start program being proposed and
will help ensure a high-quality program. 3.4
Current or former Head Start/Early Head Start
grantees must include a description of any repeat
violations, such as deficiencies, areas of
non-compliance, and/or audit findings.
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Evaluation Criteria
4. Staffing and Supporting a Strong Early
Learning Workforce 4.1 Documents that the
proposed program director and proposed key staff
are qualified and knowledgeable about
administering complex programs. 4.2 Provides a
clear plan to attract and retain qualified staff
with the ability to implement a research-based
curriculum aligned with the Head Start Child
Development and Early Learning Framework and
state early learning guidelines. 4.3
Demonstrates that employees meet the requirements
of the Head Start Act for staff
qualifications. 4.4 Describes the plan to
maintain child-to-teacher, home visitor, or
family child provider ratios and family service
worker caseloads. 4.6 Describes the plan to
provide opportunities for qualified parents and
other community residents to seek
employment. 4.7 Describes a clear plan to
evaluate job applicants.  4.8 Describes an
ongoing strategy for professional development,
peer support, supervision, ongoing observations,
coaching and mentoring.
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Evaluation Criteria
5. Organizational Capacity and Governance 5.1
Provides a plan identifying the capacity of the
applicant's senior executive managers and
governing board to exercise effective oversight
Board composition and PC representation, and
decision-making process. 5.2 Explains how its
organizational oversight meets the program
governance requirements. 5.3 Demonstrates the
existence of management systems for program
planning, internal and external communication,
recordkeeping, issuance of internal and external
reports, and program self-assessment and
monitoring. 5.4 Demonstrates an ability to
provide effective financial management in
operating a Head Start and/or Early Head Start
program based on experience. 5.5 Describes plans
to meet or exceed state and local requirements
concerning licensing for facilities.
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Evaluation Criteria
5.7 Demonstrates the ability to provide timely
and efficient implementation, of services,
including facilities, transportation and
recruitment. 5.8 Provides plans to coordinate
with other state programs and to participate in
state systems of early childhood development,
including the QRIS 
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Evaluation Criteria
6. Budget and Budget Justification 6.1
Demonstrates that funds are budgeted to provide
all required comprehensive services in a
cost-effective manner. 6.2 Demonstrates that
teaching staff salaries are commensurate with the
degree qualifications and experience required.
Compliance with compensation cap. 6.3
Demonstrates that start-up/pre-award costs, if
proposed, are justified, reasonable, and
applicable. 6.4 Demonstrates that the applicant
will contribute the required non-federal
share/match of the total project cost using
allowable sources.
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Calculating Non-Federal Share

• Federal Funds x .25 Non-Federal Share
• 2,000,000 (Federal Funds) x .25 500,000
  (Non-Federal Share)
• Total Grant 2,500,000

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Questions About Grants.gov?

• For additional training materials,
• visit www.grants.gov Customer Support.
• For Grants.gov Help Desk support,
• contact Support_at_grants.gov
• 1-800-518-4726
• 1-800-518-GRANTS

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Office of Head Start Resource Information

• Early Childhood Learning and Knowledge Center
• http//eclkc.ohs.acf.hhs.gov/hslc