PHS Commissioned Corps

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PHS Commissioned Corps Commissioned Corps
Awards

• LCDR Amy Anderson
• FDA OMP CC Section

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OUTLINE
Process Overview Description of Different
Commissioned Corps Awards Instruction on Required
Paperwork General Writing Tips Resources Examples
of Nominations
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AWARDS
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AWARDS

• Designed to provide formal recognition for
  outstanding accomplishments and performance to
  the mission of the PHS or other programs
• Officers DO NOT compete against each other
• There are no minimum or maximum number of
  nominations
• Open to all officers on active duty (Reserve and
  Regular Corps and All Categories and Grades)

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Processing

• 2000 121 individual
• 2002 153 individual
• 2004 264 individual
• Increase 118
• 2000 245 unit
• 2002 360 unit
• 2004 641 unit
• Increase 162

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FDA AWARD APPROVAL RATES

• FDA HONOR AWARDS COUNCIL (HAC)
• Total Awards Submitted 215
• Total Awards Approved 182
• Approved 84.7
• COMMISSIONED CORPS AWARDS BOARD (CCAB)
• Total Awards Submitted 37
• Total Awards Approved 30
• Approved 81

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ORDER OF PRESEDENCE

• Individual Awards
• Distinguished Service Medal
• Meritorious Service Medal
• Surgeon Generals Medallion
• Surgeon Generals Exemplary Service Medal
• Outstanding Service Medal

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ORDER OF PRESEDENCE CONT..

• Individual Awards (cont.)
• Commendation Medal
• Achievement Medal
• PHS Citation
• Group Awards
• Outstanding Unit Citation
• Unit Commendation

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SERVICE AWARDS (1 of 5)

• National Emergency Preparedness Award
• Hazardous Duty Service Award
• Foreign Duty Service Award
• Special Assignment Service Award
• Isolated Hardship Service Award
• Smallpox Eradication Campaign
• Crisis Response Service Award
• Bicentennial Unit Commendation

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SERVICE AWARDS (2 of 5)

• National Emergency Preparedness Award
• Service in an approved activity (CCRF/D-MAT/
  NDMS/OEP) minimum 2 continuous years
• After fully trained and deployable.
• If earned the Field Medical Readiness Badge
  (FMRB) through OFRD you qualify
• Bicentennial Unit Commendation
• 1998 to commemorate the 200th anniversary
  of the creation of the USPHS.

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SERVICE AWARDS (3 of 5)

• Hazardous Duty Service Award
• 180 Days or more in designated area
• Temporary or permanent assignment
• Not training
• Foreign Duty Service Award
• 30 consecutive days or 90 non-consecutive days
• Temporary or permanent assignment
• Not training

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SERVICE AWARDS (4 of 5)

• Special Assignment Service Award
• Detailed 30 consecutive days or more to
  other federal or state agency
• 30 non-consecutive days to the same agency
  for an on-going activity.
• Assignments special initiatives of the SG
  including CPO or PAC member.
• Crisis Response Service Award
• Direct hands-on service for 7 days at the site of
  a problem, SG declared a crisis.

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SERVICE AWARDS (5 of 5)

• Isolated Hardship Service Award
• 180 Days or more in designated area
• Temporary or permanent assignment
• Not training
• Smallpox Eradication Campaign
• Served 90 days or more cumulative service to CDC
  Bureau of Smallpox Eradication or Smallpox
  Laboratory from Jan.1, 1966 to Oct.26, 1977.

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CASH AWARDS

• PHS commissioned officers
  are NOT ELIGIBLE for
  performance-based cash awards.
• They are ELIGIBLE to receive cash awards for
  suggestions, inventions, and scientific
  achievement outside the scope of their duties.

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Hardware for Awards

• Medal Sets
• Distinguished Service Medal
• Meritorious Service Medal
• Outstanding Service Medal
• Commendation Medal
• Achievement Medal
• PHS Citation
• Ribbons
• Outstanding Unit Citation
• Unit Commendation

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Presentation of Awards

• Presented at the Agency Awards Ceremony
• Distinguished Service Medal
• Meritorious Service Medal
• Outstanding Service Medal
• Units OUC and UC
• Presented at the CBER Awards Ceremony
• Lower Level Individual Honor Awards
• Unit Commendation

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TIMEFRAME

• Higher Level Awards
• DSM, MSM, OSM, OUC
• Center ? OMP ? Commissioner ? OCCO ? CCAB ? SG
• Lower Level Awards
• CM, UC
• Center ? OMP ? Commissioner ? OCCO
• AM, PHS CIT
• Center ? OMP ? OCCO

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NOMINATION FORMS

• PHS-6342-1, Unit Honor Award Nomination
• PHS-6342-2, Individual Honor Award Nomination
• HHS-171, Recommendation for Cash Award

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SIGNATURES REQUIRED(1 of 2)

• Nominators signature (usually Supervisor)
• Endorsements
• Signature Line of Authority
• OPDIV Awards Chairperson
• Ms. Sylvia Lucero PHS Citation, AM
• Kimberly A. Holden CM or higher

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SIGNATURES REQUIRED (2 of 2)

• Approving Authority
• Jesse L. Goodman, M.D., M.P.H.
  Director, CBER PHS Citation, AM
• Commissioner CM or higher
• OPDIV Awards Coordinator
• LCDR Amy F. Anderson
• MSM, OSM, DSM, OUC also requires CCAB and SG

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EXAMPLE CIT OR AM

• Nominator usually Supervisor
• Endorsements
• Signature Line of Authority
• OPDIV Awards Chairperson
• Ms. Sylvia Lucero CBER Awards Coordinator
• Approving Authority
• Jesse L. Goodman Director, CBER
• OPDIV Awards Coordinator
• LCDR Amy F. Anderson, FDA CC Awards Coordinator

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EXAMPLE CM OR , UNIT

• Nominator usually Supervisor
• Endorsements
• Signature Line of Authority
• OPDIV Awards Chairperson
• Kimberly A. Holden, Director, OMP
• Approving Authority
• Commissioner Dr. Lester M. Crawford
• OPDIV Awards Coordinator
• LCDR Amy F. Anderson
• MSM, DSM, OSM, OUC approved by CCAB and SG

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Sample Format (1 of 2)

• Title
• Accomplishment
• Introduction, citation, period covered
• Background
• Conditions that existed prior to accomplishment

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Sample Format (2 of 2)

• Intervention
• What was done, impact on Public Health,
  qualitative, quantitative data
• Outcome
• Summary, support with statistics, examples
  tangible data saved resources, money, personnel

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Additional Tips (1 of 3)

• No typos or white out
• 12 Time New Roman or Courier
• FDA format
• Citations 25 words or less
• Members listed alphabetically

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Additional Tips (2 of 3)

• Rank accompany name
• Two pages for the narrative
• Under Accomplishment, CC and CS
• Last sentence, award for civilians

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Additional Tips (3 of 3)

• Career wrap-up, all previous awards, significant
  accomplishment
• Spell out all acronyms
• Part II B, awards history

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Reasons Awards are not Endorsed

• Officer nominated for incorrect award
• Untimely award submission
• More than 1 individual award for per award cycle
  year
• Nomination forms filled out incorrectly or have
  administrative errors
• Award narratives are poorly written

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Narrative Pitfalls (1 of 2)

• Poorly written, unfocussed, unclear
• Incorrect grammar, punctuation, abbreviations
• Narrative doesnt justify the level of
  award

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Narrative Pitfalls (2 of 2)

• Accomplishment is not yet completed
• Accomplishment was already recognized
• Time period covered does not match PHS 6342

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LIMITATIONS

• New awards cannot be based on old awards,
  however, a previous award can serve as part of a
  more senior award based on significantly greater
  achievement over a longer period of time.
• No officer can receive two individual honor
  awards in one award cycle (July 1 - June 30).
• Awards cannot be for an ongoing activity, it must
  be completed to show impact

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Designation of PHS Commissioned Corps Grades and
Ranks - Equivalent to the Navy
DESIGNATION OF GRADE WITHIN THE PHS 0-6
Director 0-5 Senior 0-4 Full 0-3 Senior
Assistant 0-2 Assistant 0-1 Junior Assistant
DESIGNATION OF RANK EQUIVALENT TO THE
NAVY Captain (CAPT) Commander (CDR) Lieutenant
Commander (LCDR) Lieutenant
(LT) Lieutenant (LTJG) Ensign (ENS)
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Designation of PHS Commissioned Corps Grades and
Ranks - Equivalent to the Navy
DESIGNATION OF GRADE WITHIN THE PHS 0-10
Assistant Secretary for Health 0-9
Surgeon General 0-8 Deputy Surgeon
General 0-8 Assistant Surgeon
General 0-7 Assistant Surgeon
General
DESIGNATION OF RANK EQUIVALENT TO THE
NAVY Admiral (ADM) Vice Admiral (VADM) Rear
Admiral (RADM) Rear Admiral (RADM) Rear Admiral
(RADM) (lower half)
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RESOURCES

• Center Awards Coordinators
• CC 27.1 Awards Program http//dcp.psc.gov/PDF_docs
  /2711f.pdf
• CCPM Pamphlet No. 67 April 1998
  http//dcp.psc.gov/PDF_docs/CCPM_P67.pdf
• FDA Intranet
• http//intranet.fda.gov/omp/corps/awards/awards.h
  tm
• CCPM Pamphlet 58 A Supervisor's Guide to the CC
  Personnel System, 1999

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COMMISSIONED CORPSPOINTS OF CONTACT

• Ms. Sylvia Lucero
• CBER Awards Coordinator
• [phone]
• lucero_at_cber.fda.gov
• LCDR Amy Anderson
• FDA CC Awards Coordinator
• [phone]
• amy.anderson_at_fda.gov

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Center Awards Coordinators

• CBER Ms. Sylvia Lucero [phone]
• CDER Ms. Cassandra Shippey [phone]
• CDRH CAPT Howard Goldstein [phone]
• CFSAN Ms. Dorothy Williams [phone]
• CVM Ms. Linda Callahan [phone]
• NCTR Ms. Jeannette Coleman [phone]
• OC Mr. Jon-Paul Rippetoe [phone]
• ORA Mr. Richard Garwood [phone]

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PLEASE REMEMBER...

• Reward all employees, CC and CS for their
  accomplishments

THIS IS WHY...
Increases moral, increases productivity, reduces
turnover The cost of replacing an employee is
high, is often more than the annual salary of the
person who must be replaced SAVE TIME
SAVE MONEY LOSSED PRODUCTIVITY
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SUMMARY

• Overview Awards Process
• Different CC Awards
• Required Paperwork
• Writing Tips
• Resources
• Point of Contacts

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When You Think You Have It Bad.
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