Information for Webcast attendees

1
Information for Webcast attendees

• Please go to the following link for copies of
• Agenda
• Feedback Form
• PowerPoint Presentation
• http//www.dgs.ca.gov/pd/Programs/OSDS/Communicati
  onsOutreach.aspx

2
READY TO START 2013
3

• Procurement Division
• Customer Forum
• January 30, 2013

4
Introductions

• Eric Mandell
• Chief
• Office of SB and DVBE Services/Outreach Branch
• eric.mandell_at_dgs.ca.gov
• [phone]

5
Appreciation Award

• Presented By
• Jim Butler
• Deputy Director and
• Chief Procurement Officer
• And
• Fran Archuleta
• Purchasing Manager
• Strategic Sourcing

6
GO-Biz Small Business UnitAdvocate Update

• Barbara Vohryzek
• Deputy Director
• Small Business Advocate
• Governors Office of Business and Economic
  Development
• barbara.vohryzek_at_gov.ca.gov
• [phone]

7
GO-Biz Small Business UnitMajor Projects

• Small Business Workshops
• GO-Biz Brown Bag It!
• Capital Readiness 2013
• Disaster Preparedness and Recovery
• Interagency Small Business Working Group Projects
• Small Business Online Portal
• Compliance Assistance
• SB/DVBE Procurement - Special Projects

8
Small Business Workshops

• GO-Biz Brown Bag It!
• Statewide workshop series on current small
  business topics
• 5-6 workshops planned for Spring/Summer 2013
• Sacramento, Fresno, Bay Area, and Los Angeles/San
  Diego Regions
• Capital Readiness 2013
• Statewide rural workshop series (10-12) on access
  to finance for small businesses
• Partnership with California Community
  Colleges/Business
• Entrepreneurship Centers, USDA Rural Development
  and Small Business Development Centers
• Disaster Preparedness and Recovery
• 2-3 workshops (Los Angeles and Bay Area region)
  on disaster planning

9
Interagency Small Business Working Group

• GO-Biz Small Business Online Portal
• Development and implementation of an online
  portal for businesses to submit questions and
  receive answers on State regulatory, permitting
  and licensing issues.
• Compliance Assistance
• Consolidation of resources to reduce business
  noncompliance on State regulations, licenses, and
  permits.
• SB/DVBE Procurement - Special Projects
• Website updates to enhance visibility of
  department small business advocates on State
  websites.
• Development and dissemination of survey for
  certified small businesses and contract analysts
  to track program performance.

10
Questions

11
PCC 6611 Negotiations Procedures

• Jim Butler
• Deputy Director
• and
• Chief Procurement Officer
• jim.butler_at_dgs.ca.gov
• [phone]

12
PCC 6611 Negotiations Procedures

• Driving greater use of negotiations
• Make greater use of negotiations for major
  acquisitions
• Establish standard procedures for requesting,
  approving, and implementing negotiations
• Complete procurements on schedule with
  outstanding results

13
PCC 6611 Negotiations Procedures

• Followed a public process that included
• State agencies
• Trade groups
• IT bidders

14
PCC 6611 Negotiations Procedures

• Changes
• Use from the start of a procurement
• Use when no responsive bids are received
• Informal objection process
• User guide and training

15
PCC 6611 Negotiations Procedures

• Next Steps
• Final round of feedback by 1/22/13
• Publish updated procedures by 3/1/13
• Request template
• User guide
• CalPCA training (will follow in Summer of 2013)

16
IT Procurement Model IT Terms
Conditions

• Roger Anderson
• Branch Chief
• Technology Acquisitions
• Roger.Anderson_at_dgs.ca.gov
• [phone]

17
IT Procurement Model IT Terms
Conditions

• Collaborative Effort
• Departments
• IT Vendors
• Legal Counsel
• State
• Vendor

18
IT Procurement Model IT Terms
Conditions

• Areas of Focus
• GSPD 401-IT (6/8/2010)
• State Model Provisions
• Purchase
• Maintenance
• Software
• Personal Services

19
IT Procurement Model IT Terms
Conditions

• Modify Definitions
• Disputes (41)
• Revision to the process
• Stop Work (42)
• Timeline changes

20
IT Procurement Model IT Terms
Conditions

• Elimination of Special Provisions
• Revised General Provisions for IT
• Statement Of Work (SOW)
• DGS/PD Recommendations

21
IT Procurement Model IT Terms
Conditions

• Next Steps
• Forums in late February
• Acceptance Warranty Maintenance
• Limitation of Liability Indemnification
• Termination Issues

22
Questions ?
23
BREAK
24
Update on Statewide Contracts

• Linda Daveler
• Supervisor
• Contracts Management Unit 2
• Linda.daveler_at_dgs.ca.gov
• [phone]

25
Update on Statewide Contracts

• Fleet Vehicle Contracts - Awarded
• Zero Emission Vehicles (ZEV)
• 25-Year Service Award in evaluation
• Enforcement Motorcycles (CHP)
• Tires, General/Specialty

26
Update on Statewide Contracts

• Carol Loscutoff
• Staff EDP Analyst
• Contracts Management Unit 1
• Carol.loscutoff_at_dgs.ca.gov
• [phone]

27
Update on Statewide Contracts

• Towels blankets will include testing of
  product
• Gases, welding, etc. in evaluation
• Rainwear (Caltrans) in evaluation
• PC Goods - in evaluation
• Reman Toner Cartridges Extended

28
Update on Contracts

• Multiple Awards Program Section
• Kayla Dann
• Master Service Agreements Supervisor
• Kayla.dann_at_dgs.ca.gov
• [phone]

29
Update on Contracts

• Master Service Agreements
• Commercial Car Rental
• Enterprise 12/31/13

30
Update on Contracts

• WSCA
• Light Duty Auto Parts 12/31/13
• Postage and Mail Processing Equipment,
  Accessories, Services and Supplies (MA) - 2/13/13
• Breast Pumps (WA) 1/17/15

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Update on Contracts

• WSCA
• Mailing Equipment, Supplies and Maintenance
  (Arizona)
• Software VAR (Arizona)
• Managed Print Services (New Mexico)

32
Update on Contracts

• Software License Program (SLP)
• Verdiem
• ASG software
• BDNA
• VMWare
• SAP
• Unidesk
• CA, Inc.
• Attachmate
• Quest
• EMC
• Check Point

33
Questions ?
34
CAL-PCA Update

• Joseph Watkins
• Manager
• California Procurement Contracting Academy -
  Basic
• joseph.watkins_at_dgs.ca.gov
• [phone]

35
CAL-PCA Update

• Current course changes
• New offerings for 2013/14

36
CAL-PCA Update

• Current course changes
• Non-IT Goods Under 5,000 Workshop
• Acquisitions Under 5,000
• Non-Competitive Bid Workshop
• From 1-day to ½-day class

37
CAL-PCA Update

• Current course changes
• Intermediate Acquisitions Certification Program
• Was 10-day class
• Will be 5-day class

38
CAL-PCA Update

• New offerings for 2013/14
• SB/DVBE Bid Option Workshop
• ½-day class
• Contract Management Workshop
• 1-day class

39
Questions ?
40
FICAL Update

• Kelly Holtz
• FICal Change Management Office,
• Deputy Director
• Kelly.Holtz_at_FISCAL.ca.gov
• [phone]

41
FICal Wave Timeline
42
FICal Design Process
43
Pre-Wave
44
Wave 1
45
Upcoming Events

• Pre-Wave
• Readiness Activities
• Build Configuration
• Prepare Test Scripts
• Develop Training

• Wave 1
• Readiness Activities
• Design Configuration
• Design Training
• Develop Training

46
FICal Contacts

• For more information about FICal
• www.fiscal.ca.gov
• FICal Change Management Office
• fiscal.cmo_at_fiscal.ca.gov

47
Questions ?
48
Feedback

• Please fill out the feedback form before
• you leave. Your input is greatly
• appreciated!
• Mark Your Calendar for the Next
• Customer Forum April 18,2013

49
Closing Remarks

• Eric Mandell
• Chief
• Office of SB and DVBE Services/Outreach Branch
• Eric.Mandell_at_dgs.ca.gov
• [phone]