DSP Automation Updates

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DSP Automation Updates

• DoD Standardization Conference
• March 10, 2005
• Joe Delorie, DSPO

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Briefing Roadmap

• Changes you may or may not have noticed
• somebody asked for them (e.g., in ASSIST
  Feedback), or
• no one asked for them, but they improved the
  ASSIST
• What we promised last year and progress towards
  fulfilling those promises
• Some new opportunities and possible challenges

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http//assistdocs.com
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THRU and AND Number Searches
November 17, 2004 Both Filtered and Direct
document searches have been enhanced to allow
locating documents where a specific Document
Number or ID falls within a THRU or AND
range MS150451THRUMS150500ANAS1181THRUNAS1188SAE
-AS154701THRUAS155000 Search results will
continue to return everything that was previously
returned in those searches, but now also returns
any THRU or AND documents whose range encompasses
that Document Number as well.
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Document Statistics by Service and Category
December 16, 2004 Document statistic reports by
category can now be generated by selecting a
preparing service or preparing activity and a
document category Besides providing the same
level of detail as the "Document Statistics by
Organization" report, this report provides total
documents for the service's preparing activities
by category
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The above selections produce the report shown
below
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Weapon Systems Impact Tool (WSIT)
November 24, 2004   The WSIT provides a way to
access Weapon System and Specification Content
extracted from third-party sources, including
unstructured legacy information Search results
appear as structured data within a single WSIT
Coherent View of the Weapon Systems
Environment Access to WSIT is limited - links
will be shown only where appropriate for those
users with the necessary permissions.
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http//pmt.daps.dla.mil
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Dynamically Sort the SD-4 Project Update Screen
January 21, 2005   The Projects List on the
Project Update screen in the Project Maintenance
module can now be sorted on a user-selected value
by clicking on a column header in the list This
default screen lists projects in descending Last
Transaction date order, but by clicking any of
the column headers, the list will be redisplayed
with the list sorted on that column Clicking
again reverses the sort order If more than 50
projects, resorting restarts the list beginning
with the first row Clicking Previous or
Next displays the previous or next screen of
projects with the selected sort order preserved
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Administration Applications

• ASSIST-Online is the portal for document
  management tools
• Menu options displayed for users authorized to
  use application(s)

SD-1
EDS
CCS
Projects
Document Coordination
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Progress on Promises

• Maintenance actions
• Adding historical documents (a.k.a., cleaning out
  the warehouse)
• DODSSP still at it (added 10,857 document files
  during Fiscal Year 2004)
• Removed the current and historical column
  (will replace with document date column)
• Effort completed Dec 2004 still performing
  quality checks hope to implement by end of
  month

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Progress on Promises

• Maintenance actions
• Developed system requirements document for
  modernization of the DAPS Maintenance Platform

Have begun implementing Maintenance
Platform Modernization still more to be done
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Administration Applications

• ASSIST-Online is the portal for document
  management tools
• Menu options displayed for users authorized to
  use applications

SD-1
EDS
CCS
Projects
Document Coordination
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Progress on Promises

• Core user modules
• Automatic Document Number (ASSIST ADN) (beta
  tested policy memo being staffed with DepSOs)
• Implemented by Policy Memo 04-1 (3 Aug 2004)
• Automatic Project Number utility (alpha testing)
• ASSIST Project v2 tested, tweaked draft policy
  Memo under review expect April 2005 release

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Progress on Promises

• Core user modules
• Enhanced EDS module (merges EDS/ISA) 05
• EDS v2 beta testing w/selected SMAs (Apr 2005)
• Basic document coordination (drafts) 05
• Need to draft policy expect to implement by
  May 2005

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Document CoordinationModule Features

• Enforces procedures (e.g., must have approved
  project number otherwise use ASSIST Project v2
  to get one)
• Populates notification distribution list with
  SD-1 essential reviewers
• Lets Preparing Activities add other non-essential
  reviewers or delete essential reviewers with
  known non-interest
• Provides temporary access to ASSIST-Online for
  non-ASSIST account holders
• Aggregates comments by paragraph number, and
  sorts comments by essential and non-essential

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Document CoordinationModule Features

• User Profile module modified to add Drafts as a
  check box option for ASSIST Alerts

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Future Plans

• Complete modernization of the maintenance
  applications (control document distribution at
  the document part level)
• Establish better security and access to
  controlled distribution documents (roles and
  access)
• Develop system requirements document
• Host another ASSIST user group (earlier in year)
• Field Qualification Database (develop phased
  implementation strategy)

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System Metrics
Last Year
This Year
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Future Opportunities

• Establish link or protocol with NSDD database
• Continue to work with integrating DISA
• Make it easier for users to access NGS documents
  where DoD contracts or licenses are in effect,
  (e.g., DoD Biometric Standards Office)
• Develop more seamless integration of WSIT and PMT
  with ASSIST

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Potential Potholes

• May have to discontinue assistdocs.com
• May have to limit non-DoD users access to
  ASSIST-Online
• Plan to implement way to qualify DoD contractors
  and Government contractors
• Plan to review all ASSIST features to determine
  which can be made available on assistdocs.com or
  Quick Search
• Lack of Service Involvement limits ability to
  populate PMT
• Lack of access to other than DLA data limits
  utility of WSIT