13 Month Reports, Audits, VICAP, AMR

1
13 Month Reports, Audits, VICAP, AMR

• Warren J. McKeon

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Aging Monthly Report

• Compliance
• Priority service spending
• Federal requirements

3
Priority Service Spending Requirements

• State mandated
• Access
• In-home
• Legal

4
Access Calculation
Care Coordination 5,348
Information Assistance 8,954
Transportation 73,309
Total 87,608
Total III- B 126,064
Percentage 69.50
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Federal Requirements

• Preparation and administration
• AAA 10
• SUA 5

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Preparation Administration
Grant Prep Admin Total
III-B 16,428 126,064
III-C (1) 7,436 67,010
III-C (2) 6,785 46,491
III-D 0 6,135
III-E 4,761 34,050
TOTAL 35,410 279,750
Percentage 12.66 100.00
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Preparation Administration

• Federal share, 75 or less
• Nonfederal share 25 or more

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Federal Share
Federal Share Total P A
III-B 16,428 16,428
III-C (1) 7,436 7,436
III-C (2) 6,785 6,785
III-E 4,761 4,761
Other Nonfederal 6,438
Total 35,410 41,848
Percent 84.62 100.00
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General Fund Title III Match
Title III Match used for P A 0
Total Title III Match Expended 8,256
Percentage 0.00
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Title III Federal Share

• Program services
• B, C (1), C (2), D 85 federal share or 15
  match
• E 75 federal share or 25 match

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Minimum Match III-E
Grand Total Prep Admin Program Expenditures
Amount 34,050 (4,761) 29,289
Divisor .75
Program Incl. Match 39,052
Required match 9,763
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Minimum Match III-B, C, D
Grand Total Prep Admin Program Expenditures
III-B 126,064 (16,428) 109,636
III-C (1) 67,010 (7,436) 59,574
III-C (2) 46,491 (6,785) 39,706
III-D 6,135 (0) 6,135
Total 215,051
Divisor .85
Program Incl. Match 253,001
Match 37,950
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Match Provided
Grand Total Prep Admin Program Match
Nonfederal 7,932 (6,438) 1,494
III Match 8,256 0 8,256
Com Based 46,090 0 46,090
Transport. 11,263 0 11,263
HD Meals 49,975 0 49,975
Ombudsman 2,862 0 2,862
In-kind 0 0 0
Total 119,940
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Provided Vs Required
Match Provided 119,940
Match Required III-E 9,763
III-Other 37,950
Total Match Required 47,713
Difference (Overmatch) 72,227
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Title III-E Supplementary Services
Service Supplementary Total
Information Assistance 6,749
Care Coordination 7,277
Legal Assistance 40
Personal Care 7480
Supplementary
Residential Repair 6,771 6,771
Emergency 972 972
Money Management 0 0
Supplemental 0 0
Total 7,743 29,289
Percentage 26.44 100.00
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13 Month and Final Reports

• AAAs
• Final AMR
• Schedule A
• Schedule B
• Schedule C

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Schedule A Status of Funds

• It is essentially a bank reconciliation
• Unencumbered funds beginning
• Funds receivedfunds in transit
• -Accrued costs to contract
• Unencumbered funds ending
• Note account for all funds provided by VDA
  contract

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Schedule B Costs By Program Activity

• Title III related costs
• Federal
• Voluntary contributions, nonfederal fees
• Other federal (USDA title V)
• General funds designated as match
• General rule what is expended on schedule B
  should agree with expenditure on A

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Schedule C Status of Inventories

• Equipment
• Other tangible property

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Final Reports Other Contractors

• Submit the AMR-OC
• Select final in the month drop down menu
• Generally submitted to account for general fund
  grants

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Audit Reports

• Due date
• Extension
• AAAs
• Other contractors

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SAS 99 New Fraud Standard

• Pressure to commit fraud
• Opportunity to commit fraud
• Attitude that fraud is okay

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VICAP

• Virginia Insurance Counseling Assistance
  program
• Basic
• Medicare Choice

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VICAP
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Title V

• Fiscal year end
• Final closeout report
• Nonfederal match

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The End

• Questions?