WELCOME Florida Database Conference

1
REPORTING REQUIREMENTS FOR SCHOOL CHOICE
PROGRAMSJean Miller, Acting Executive
DirectorMIS Database WorkshopJune 18, 2008
2
Floridas Choice Scholarship Programs

• John M. McKay Scholarships for Students with
  Disabilities Program
• Opportunity Scholarships Program (Public)
• Corporate Tax Credit Scholarship Program

3
McKay Statistics - Enrollment
4
McKay Statistics Payments
5
Top 5 McKay Districts - Enrollment
6
Top 5 McKay Districts (s)
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Corporate Tax Credit Scholarship Program
8
District Reporting Responsibilities

• Report all students enrolled in a
• private school in the McKay Scholarship Program
  in the districts October and February FTE
  surveys.

9
District Reporting Responsibilities

• Report all students who transfer to another
• public school as an option under the McKay or
• Opportunity Scholarship Program (Public).

In the Prior School Status/Student Attendance
Format indicate the primary type of educational
choice option that applies.
10
Payment Periods for Scholarship Programs

• 10-Day Policy
• Outlined in State Board Rule 6A- 6.0970
• If a student transfers to another private school
  within a payment period, the private school in
  which the student was first in attendance for at
  least 10 school days is eligible for that
  quarterly scholarship payment.

11
McKay Payment Files

• District Verification File (s.1002.39(6)(e),
  F.S.)
• District FTE File
• Downloadable District Excel File

12
District Verification File

• Required pursuant to Section 1002.39, Florida
  Statutes
• Pre Payment File
• A Snap Shot of who DOE Intends to Pay
• Verifies Private McKay Students are Not Enrolled
  in Public School
• Not All Students in File Will Generate Payment

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District Verification File The Columns
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District Verification File

• Enroll Date
• If the student is currently enrolled in public
  school please enter the most recent date of
  enrollment into the district.
• Withdrawal Date
• If the student is not enrolled in public school
  please enter the date the student withdrew from
  the district.

For students never enrolled in the school
district, all nines (99999999) should be entered
in both the Enroll and Withdrawal Date columns
(Example Military Intent Students)
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Student Enrollment Verification Form
Section 1 To be completed by the Parent or
Guardian
Section 2 To be completed by a Public School
District Administrator
Section 3 To be completed by the Private School
Please see Student Enrollment Verification Form
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District Verification File

• Posted on Northwest Regional Data Center (NWRDC)
  two weeks prior to payment processing
• Email Notification sent by DOE Management
  Information Systems (MIS) Office to District MIS
  and Superintendents
• Superintendents required to submit Certification
  Form verifying submitted data

17
District Notification for FTE Reporting

• After each of the scholarship payment dates,
• the district MIS contact is provided with a file
• through NWRDC containing student information that
  must be reported in the districts FTE surveys.
• It is extremely important that you report the
  students in the grade level and program level
  indicated on the list because funds will be
  deducted from your district in accordance with
  these data elements.

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District FTE Files

• Post Payment File
• Provides a list of students who were paid for a
  specified payment period
• This file is strictly for FTE reporting purposes
• The program level(s), hours, and FTE are provided
  for reporting the student

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District FTE Files The Columns
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District FTE Files

• Files are posted quarterly on NWRDC
• Students in files must be reported to generate
  the necessary funding
• Files are posted approximately 3 to 4 weeks after
  payment date

21
Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
State Maximum Amount Basic Program Funding
ESE Guaranteed Allocation Categoricals
Basic Program Funding (2008-09)
Unweighted FTE x Cost Factor x Base Student
Allocation x District Cost Differential Total
Base Funding
22
Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
State Maximum Amount Basic Program Funding
ESE Guaranteed Allocation Categoricals
ESE Guaranteed Allocation Calculation The
calculation shall be based on the students
grade, matrix level of services and the
difference between the 2000-01 basic program and
the appropriate level of services cost factor,
multiplied by the 2000-01 base student allocation
and the 2000-01 district cost differential for
the sending district.
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Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
State Maximum Amount Basic Program Funding
ESE Guaranteed Allocation Categoricals

• Categoricals
• Per student share of Instructional Materials
• Per student share of Supplemental Academic
  Instruction

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Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
Example 7th Grader, Glades County, 252

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Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
Example 7th Grader, Glades County, 252

ESE Guaranteed Allocation shall be based on the
students grade, matrix level of services,
2008-09 Grade 7 2008-09 Matrix 252
and the difference between the 2000-01 basic
program and the appropriate level of services
cost factor,
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Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
Example 7th Grader, Glades County, 252

multiplied by the 2000-01 base student allocation
and the 2000-01 district cost differential for
the sending district.
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Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
Example 7th Grader, Glades County, 252

Appropriate categoricals are calculated on a per
student basis
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Calculation of McKay Scholarships
Section 1002.39(6), Florida Statutes
Example 7th Grader, Glades County, 252

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FTE Surveys and Scholarship Payments
Scholarship Payments
February 1
November 1
September 1
April 1

Survey 2
Survey 3
February 9-13, 2009
October 13-17, 2008
4th FEFP Calculation
3rd FEFP Calculation
(Projected)
(Actual)
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FTE Reporting Requirements
Section 1002.39(4), Florida Statutes

• Students who receive a September and/or November
  scholarship payment should be reported in the
  Survey 2 FTE as a scholarship student and
• Students who receive a February and/or April
  scholarship payment should be reported in the
  Survey 3 FTE as a scholarship student
• Unless . . .
• The student is reported in a public school in
  your district.

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District Deductions for Scholarships
Scholarship Payments
February 1
November 1
September 1
April 1

Survey 2
Survey 3
1,886.50
1,886.50
1,886.50
1,886.50
7,546
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Downloadable District Excel File

• Contains all McKay students for the current
  school year
• Identifies
• Number of payments each student has received
• Current private school the student is attending
• Eligibility status
• Year they entered program
• Parent / Guardian contact information
• Current status (enrolled, unregistered, transfer
  to, or withdrawn)
• Uses
• Reconciliation of payment
• Projection of payment
• Current location of private McKay students
• Identification of errors eligibility and
  location of students

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Downloadable District Excel File
Available by Logging In as a District
Administrator Able to Select McKay, OSP, or CTC
Scholarship Programs Able to Select Either
Public or Private School Scholarship
Students Select Appropriate School Year
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Important Payment Dates
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Charter Schools
Section 1002.33, Florida Statutes
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Charter School Participation
37
FTE Reporting for Charter School Students

• Report students in the same manner as
  traditional public school students.

Section 1002.33(20)(a), Florida Statutes,
requires equal access to student information
systems that are used by public schools in the
district in which the charter school is located.
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Virtual Schools
Section 1002.37, Florida Statutes
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Virtual Schools Two Types

• 2 K-8 Virtual Schools
• Connections Academy
• Florida Virtual Academy
• Grades K-8
• Established as a program within the Department
  of Education, subject to appropriations
• Line item 99B in the General Appropriations Act
  - 9,120,000
• 4,848 per student
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• Florida Virtual School (FLVS)
• FTE funded based on successful completions
• Franchises of FLVS
• -Broward -Okaloosa
• -Dade -Palm Beach
• -Hillsborough -Polk
• -Marion -St. Johns

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Virtual Schools K through 8

• Beginning in 2007-2008 In order to participate
  in the program, all schools must apply and meet
  the requirements outlined in SB 1282.
• Student Eligibility Requirements
• Enrolled in K-8 virtual school the previous year
• Enrolled and reported in the public school the
  prior year in the October and February FTE
  surveys
• Eligible to enter kindergarten or first grade
• Siblings of current students who were enrolled at
  the end of the prior school year

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Florida Virtual School

• Funded through the FEFP to students statewide
  with priority given to students who
• need expanded access to courses, i.e., home
  education and inner city and rural high school
  students with limited access to higher level
  courses, or
• seek accelerated access in order to obtain high
  school diploma.
• Abides by state guidelines and policies as a
  typical school
• district.
• Number of half-credit enrollments 113,900 as of
  Jan. 2008.

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Florida Virtual School FTE Reporting

• FTE are reported only on successful course
  completions
• Report completions in any survey period
• Not limited to .5 FTE for any survey
• Course must be required for high school
  graduation for that student
• Courses completed in excess of graduation
  requirements are not fundable

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Florida Virtual School FTE Reporting
Franchises

• FTE are reported only on successful course
  completions using school 7004
• District must provide direct instruction
• Report completions in survey 2 and 3 only
• Limited to .5 FTE, combined, for any survey
• Courses completed in excess of graduation
  requirements
• are not fundable

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Office of Independent Education and Parental
Choice
CONTACT INFORMATION
Main Line [phone] Fax
Number [phone]
Jean Miller, Acting Executive Director
School Choice Hotline [phone]
www.floridaschoolchoice.org