Road Improvement District Engineer Project

1
Road Improvement District Engineer Project

• Babocomari Ranch District

2
Time Line of Events

• April 25 - Board voted to form Babocomari
  Improvement District.
• June 27 BOS approved the start of the
  selection process to hire a Consultant firm.
• August 2 Request for Qualifications (RFQ) was
  issued. Sent to 290 potential offerors. Vendors
  were notified we were using the Multi-Step
  Process.

3
Time Line Continued

• August 5 Notice of RFQ was posted on County Web
  Site and Procurement legal Ad page.
• August 5 10 - Legal ad was posted in the
  Official County Newspaper per A.R.S.
• August 17 Pre-bid conference was conducted (14
  firms attended).

4
Time line Continued

• August 31 - Four (4) submittals were received
  from the following A/E firms
• Castro Engineering Corporation
• Dibble Associates
• Stantec Consulting Inc.
• Wildan
• August 31 - Submission packets and Selection
  Criteria were delivered to Selection Committee

5
Selection Committee

• Scott Dalrymple, HFP
• Patricia Morris, HFP
• Richard Schaffer, PZ
• Bill Greer, Procurement
• All submittals were independently evaluated
  scored by committee members according to
  announced Selection Criteria.
• September 11 Committee met to discuss and
  develop a Short-list of three firms to be invited
  for on-site oral interviews.

6
Short-list Selection Criteria

• Overall Conformance to Request for Qualifications
  (10)
• Understanding of SOW approach to perform
  services (40)
• Experience and qualifications of the firm (20)
• Experience of Key Personnel assigned to project
  (20)
• Evaluation of perceived ability to provide
  required services ((10)

7
Time line Continued

• Evaluation points were tallied and 3 Firms were
  invited for On-site Interviews.
• Dibble Associates, Inc.
• Stantec Consulting, Inc.
• Willdan Consulting, Inc.

8
Time line Continued

• September 21 Oral interviews were conducted
  with all 3 firms. Each firm was again evaluated
  and scored on the basis of the pre-announced Oral
  Interview Criteria
• Understanding of SOW
• Approach to performing project management
• Key personnel experience in similar rural
  projects
• Overall evaluation of ability to provide required
  service
• The recommended firm was by a unanimous vote

9
Time line Continued

• September 27 - A Letter of Intent was sent to
  firm requesting Fee Schedule (Brooks Act).
• October 13 - Fee Schedule was received
• October 26th Request for Clarification sent to
  firm requesting clarification on 13 points
• November 13 We received firms Revised Fee
  Schedule

10
Time line Continued

• November 29 Selection Committee reconvened to
  consider amended Fee Proposal
• Selection Committee again confirmed their
  selection
• The Road Improvement District Engineer Selection
  Committee recommends that RFQ 07-21-HFP be
  awarded to

11
Award Recommendation

• Dibble Associates Consulting Engineers