CALPADS Overview

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CALPADS Overview

• CALPADS
• Training 1A

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Course Description
CALPADS Overview (TRNG 1)

• This course provides a basic overview of
• Goals and benefits of CALPADS
• CALPADS Data Requirements and File
  Specifications
• CALPADS Statewide Student Identifier (SSID) and
  Enrollment Procedures

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Introductions and Ground Rules

• Introductions
• Trainers
• Ground Rules
• Mute phones while listening
• Do not place your phone on HOLD
• Silence cell phones
• Introduce yourself (name and local educational
  agency (LEA)) when speaking
• One conversation at a time

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Target Audience
CALPADS Overview (TRNG 1)
The target audience for this course is LEA
program, data management staff, and
administrators responsible for reporting and
certifying data in CALPADS. Other CALPADS
Training Courses TRNG 2 CALPADS Features, Key
Concepts, and System Administration TRNG 3
CALPADS SSID Enrollment and Anomalies TRNG 4
CALPADS State Reporting TRNG 2-4 CALPADS
Complete Functionality

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Objectives

• Understanding of
• Goals and benefits of CALPADS
• Which data are expected
• Key changes with CALPADS
• Awareness of
• The CALPADS SSID and Enrollment Procedures
• The calendar of yearly activities

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Agenda

• Introduction to CALPADS
• Introduction to SSID Enrollment
• Data Management Expectations
• CALPADS SSID and Enrollment Procedures
• Introduction to State Reporting
• Key Changes with CALPADS
• Getting Started
• Resources

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Introduction to CALPADS
Goals of CALPADS

• Provide LEAs and CDE access to the data necessary
  to comply with federal NCLB reporting
  requirements
• Provide a better means of evaluating educational
  progress and investments over time
• Provide LEAs information that can be used to
  improve pupil achievement
• Provide an efficient, flexible, and secure means
  of maintaining longitudinal statewide pupil level
  data

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Introduction to CALPADS
Benefits of CALPADS

• Streamlined data collection and maintenance
  process
• Immediate access to information on new students
  captured by previous LEAs
• Visibility to data to support school performance
  improvement

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Introduction to CALPADS
Benefits of CALPADS (continued)

• Extraction and download of data from CALPADS to
  conduct analyses using local analysis tools
• Print as well as download reports
• Filter report data based on user-selected filters
  (e.g. district, school site, grade level,
  demographics, program participation)
• View Summary and Detail reports (e.g. Student
  Demographic, Program Participation, Enrollment
  History, Enrollment Exit History, Assessment
  History)
• View Assessment test results (e.g. CAHSEE, CELDT)

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Introduction to CALPADS
Benefits of CALPADS (continued)

• Provides CDE program staff the ability to access
  and extract data for state and federal reporting
  and analysis
• Provides authorized CDE users the ability to
  create ad hoc reports
• Provides the ability to maintain at least 20
  years of data in a production environment
• Is designed to enable expanded capabilities over
  time

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Introduction to CALPADS
Key Concepts for CALPADS
Each of the following concepts is key to
understanding CALPADS functionality

• Enrollment Data Responsibilities
• Ongoing Data Maintenance
• Ownership of Data
• Operational Data Store
• Snapshot
• State Reporting

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Introduction to CALPADS
Key Concepts for CALPADS

• CALPADS is designed to encourage LEAs to submit
  data throughout the academic year to provide
  up-to-date information in CALPADS
• At specific times during the academic year,
  CALPADS will harvest data from the ODS to support
  state and federal reporting needs

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Introduction to CALPADS
Solution Components
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Agenda

• Introduction to CALPADS
• Introduction to SSID Enrollment
• Data Management Expectations
• CALPADS Enrollment Procedures
• Introduction to State Reporting
• Key Changes with CALPADS
• Getting Started
• Resources

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Introduction to SSID Enrollment
Data Management Expectations
LEAs are responsible for reporting student
enrollments and exits to CALPADS in order to
maintain up-to-date student information in the
system. All California public LEAs must provide
up-to-date enrollment and exit information to
CALPADS in order to ensure the following

• an annual accounting of all students
• accurate dropout and graduate counts
• access to current information on transferring
  students to facilitate appropriate placement and
  services
• high-quality data for local, state and federal use

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Introduction to SSID Enrollment
SSID and Enrollment Procedures Overview

• The California Department of Education (CDE) has
  developed new enrollment procedures as well as
  updated some existing procedures for CALPADS
• These procedures guide and define the algorithms
  that are employed to process and maintain the
  data submitted to CALPADS
• See link below for the complete listing of the
  procedures
• http//www.cde.ca.gov/ds/sp/cl/systemdocs.asp

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Introduction to SSID Enrollment
SSID Enrollment Procedures Summary
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Introduction to SSID Enrollment
SSID Enrollment Procedures Summary
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Introduction to SSID Enrollment
SSID Enrollment Procedures Summary
The specific Educational Options Schools
referred to in this procedure are Juvenile Halls,
County Community Schools, and Community Day
Schools.
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Introduction to SSID Enrollment
SSID Enrollment Procedures Summary
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Introduction to SSID Enrollment
SSID Enrollment Procedures Summary
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Introduction to SSID Enrollment
Key Procedures

• LEAs are expected to access CALPADS to acquire a
  students SSID for enrollment purposes (1.0)
• LEAs shall update CALPADS with a students school
  enrollment no later than 14 calendar days after
  the students expected first day of attendance
  (6.0)
• LEAs shall update CALPADS with student exit data
  no later than 14 calendar days after the date the
  district exits the student in their local system.
  The exit date to be used is the date of the last
  full day of attendance (6.0)
• LEAs should not obtain and maintain SSIDs for new
  students enrolled solely in summer or
  inter-session terms (4.0)

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Introduction to SSID Enrollment
Key Procedures

• LEAs may pre-enroll a student in CALPADS up to 6
  months prior to the students first expected day
  of attendance (Student School Start Date) (4.1)
• While LEAs may pre-enroll students in their
  local systems, SSID requests to CALPADS should be
  delayed until a date closer to students first
  expected day of attendance. This practice will
  reduce the number of No Shows and concurrent
  enrollment anomalies reported to CALPADS.

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Agenda

• Introduction
• Introduction to SSID Enrollment
• Data Management Expectations
• CALPADS Enrollment Procedures
• Introduction to State Reporting
• Key Changes with CALPADS
• Getting Started
• Resources

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Introduction to State Reporting
Which Data are Expected?
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Introduction to State Reporting
When are Snapshots Available for Certification?
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Agenda

• Introduction to CALPADS
• Introduction to SSID Enrollment
• Data Management Expectations
• CALPADS Enrollment Procedures
• Introduction to State Reporting
• Key Changes with CALPADS
• Getting Started
• Resources

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Key Changes with CALPADS
Content to be Presented

• Data changes by content area
• Student Information
• Student Enrollment
• Student Programs
• Course and Course-Related Information
• Student Discipline
• Student Health (optional)
• Staff Demographics
• Staff Assignments
• Student Assessment/Pre-ID

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Key Changes with CALPADS
Content to be Presented

• Data Information
• Students to whom the data applies
• CALPADS element number, example 1.15
• 1. CALPADS Data Submission File (see CFS)
• .15 Element number in the CALPADS File
  Specifications
• Applicable CALPADS SSID and Enrollment
  Procedure(s)
• Applicable CALPADS Code Set
• Action needed to prepare for CALPADS submissions

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Key Changes with CALPADS
Student Information (Applies to all students)

• Modify forms to comply with federal requirements
  for collecting race/ethnicity and new CALPADS
  requirements for primary residence category and
  initial US school enrollment date
• 2.24-2.25 Student Hispanic Ethnicity Indicator
• 2.26-2.31 Student Race Code
• Code Set Race Category
• 2.33 Primary Residence Category Code
• Code Set Primary Residence Category
• 2.45 Student Initial US School Enrollment Date

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Key Changes with CALPADS
Student Information (Applies to all students)

• Evaluate existing student data to comply with
  changes
• 2.42 English Language Acquisition Status Start
  Date
• Update English Language Acquisition Status Start
  Date for ALL students who are NOT English Only

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Key Changes with CALPADS
Student Information (Applies to 9th-12th Grade
Students)

• For ALL students in grades 9-12
• 2.47 Student Initial Ninth Grade Entry Year
• Enter the first year all 9-12 students entered
  high school

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Key Changes with CALPADS
Student Information (Applies to All Students)

• Changes in enrollment reporting
• 1.24 Enrollment Status Code (Procedures 5.0,
  5.1, 5.2)
• Code Set Enrollment Status
• Update the enrollment status for ALL students,
  including primary enrollments previously only
  collected for secondary enrollments

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Key Changes with CALPADS
Student Exits (Applies to All Students)

• Changes in student exit reporting
• CSIS exit codes valid for 2008/09 school year
  exits
• 1.27 Student Exit Reason Code (Procedures 4.0,
  6.2, 7.0, 7.1, 8.0)
• Code Set Student Exit Category
• Update exit codes - they have changed completely
• Check with vendor for SIS changes
• For educational options schools (Procedure 5.2)
• 1.29 Expected Receiver School of Attendance

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Key Changes with CALPADS
Student Exits (Applies to Graduates and
Completers)

• Use only for students who completed the highest
  grade offered at the school
• 1.27 Student Exit Reason Code (Procedure 6.2)
• Code Set Student Exit Category
• Exit reason should be E230 (completer)
• 1.28 Student School Completion Status
• Code Set Student Completion Status
• Enter appropriate school completion status

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Key Changes with CALPADS
Course Data
COURSE SECTION A unique instance of a Course
taught by one or more teachers, in a specific
location, at a particular time
STUDENT COURSE SECTION A Course Section assigned
to a particular student
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Key Changes with CALPADS
Staff Assignments (For Certificated Staff)

• For non-teaching certificated staff
• 8.15-8.21 Non Classroom Based Job Assignment
  Codes
• Code Set Non Classroom Based or Support
  Assignment
• Applies to non-certificated administrators and
  non-core charter teachers, if their data are
  being submitted.

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Agenda

• Introduction to CALPADS
• Introduction to SSID Enrollment
• Data Management Expectations
• CALPADS SSID and Enrollment Procedures
• Introduction to State Reporting
• Key Changes with CALPADS
• Getting Started
• Resources

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Getting Started
Checklist Items To Complete

• Complete the Readiness Checklist at
  http//www2.cde.ca.gov/calpadsprepsurvey/logon.asp
  x
• Submit LEA CALPADS Administrator Application to
  the CALPADS Operations Office to obtain your
  CALPADS Administrator account.
• Download and review the CALPADS system
  documentation located on the CDE CALPADS web-site
  (http//www.cde.ca.gov/ds/sp/cl/systemdocs.asp).
• Schedule installation of student information
  system (SIS) updates (if applicable) to support
  CALPADS File Specifications.
• Confirm client workstations used to access
  CALPADS meet the CDEs minimum web browser
  requirements located on the CDE web-site
  (http//www.cde.ca.gov/re/di/ws/minbrowser.asp).
• Plan staff time to attend the CALPADS training
  sessions. Information about training dates and
  registration will be communicated via the
  CALPADS-LEA listserv.
• Ensure the appropriate LEA staff have subscribed
  to the CALPADS-LEA listserv (http//www.cde.ca.gov
  /ds/sp/cl/listservs.asp).

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Getting Started
Preparing for Session 2

• Target Audience
• LEA program and data management staff
  responsible for overall district enrollment, and
  LEA system administration staff
• Topics Include
• System components
• Home Page functionality
• System navigation
• System security set-up
• Administration of access rights for users at the
  local level
• Management of user contacts
• Mapping of local codes
• Reports and extracts
• Data processing and management
• Register for CALPADS Training 2
• CALPADS Features, Key Concepts, and System
  Administration

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Agenda

• Introduction to CALPADS
• Introduction to SSID Enrollment
• Data Management Expectations
• CALPADS SSID and Enrollment Procedures
• Introduction to State Reporting
• Key Changes with CALPADS
• Getting Started
• Resources

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Resources

• CALPADS File Specifications, Code Sets, Data
  Guide, Enrollment Procedures
• http//www.cde.ca.gov/ds/sp/cl/systemdocs.asp
• CDE CALPADS
• http//www.cde.ca.gov/calpads
• CALPADS Support
• calpads-support_at_cde.ca.gov, 916-325-9210
• Sign up for CALPADS listserv
• http//www.cde.ca.gov/ds/sp/cl/listservs.asp
• CSIS CALPADS
• http//www.csis.k12.ca.us/library/calpads/

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Resources

• CDE Race and Ethnicity FAQS
• http//www.cde.ca.gov/ds/td/lo/refaq.asp
• Education Data Newsletter
• http//www.cde.ca.gov/ds/sd/cs/
• NCES Managing an Identity Crisis Forum Guide to
  Implementing New Federal Race and Ethnicity
  Categories
• http//nces.ed.gov/pubs2008/2008802.pdf

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Resources
CALPADS Data Collection Periods, Windows, and
Required File Formats
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Questions
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Key Changes with CALPADS
Federal Requirements for Collecting Race and
Ethnicity

• A two-part question will be required to collect
  race and ethnicity information from students and
  staff
• There is no category for Unknown or Decline to
  State
• Requirements apply ONLY to new student
  enrollments and staff hires
• Frequently asked questions posted at
• http//www.cde.ca.gov/ds/td/lo/refaq.asp
• Other resources posted on CSIS website
• http//www.csis.k12.ca.us/library/calpads/
• Sample student and staff forms
• NCES document

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Key Changes with CALPADS
Student Information (Applies to all students)

• Modify forms to comply with federal requirements
  for collecting race/ethnicity and new CALPADS
  requirements for primary residence category and
  initial US school enrollment date
• 2.24-2.25 Student Hispanic Ethnicity Indicator
• 2.26-2.31 Student Race Code
• Code Set Race Category
• 2.33 Primary Residence Category Code
• Code Set Primary Residence Category
• 2.45 Student Initial US School Enrollment Date

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Key Changes with CALPADS
Student Information (Applies to all students)

• Evaluate existing student data to comply with
  changes
• 1.13 Student Legal Name Suffix Code
• Code Set Name Suffix Preferred
• Query student name suffixes (Jr, II, etc) to make
  sure they comply with the new codes
• 2.42 English Language Acquisition Status Start
  Date
• Update English Language Acquisition Status Start
  Date for ALL students who are NOT English Only

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Key Changes with CALPADS
Student Information (Applies to all students)

• Review student addresses to ensure they comply
  with postal standards
• 2.36-2.40 Student Address
• Postal Address Standards
• http//pe.usps.gov/cpim/ftp/pubs/Pub28/pub28.pdf
• 1.20 Student Birth State Province Code
• Code Set State/Province
• Update Birth State to comply with new codes for
  students born in US, Mexico and Canada

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Key Changes with CALPADS
Student Information (Applies to students born
outside the U.S.)

• Elements apply to students who were born outside
  of the country who may be eligible immigrants
• 2.45 Student Initial US School Enrollment Date
• Add for all students born outside of the country
  
• 2.46 Enrolled in US School less than Three
  Cumulative Years Indicator
• Update for students who were born outside the US
  and have less than three cumulative years of
  schooling in the US

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Key Changes with CALPADS
Student Information (Applies to 9th-12th Grade
Students)

• For ALL students in grades 9-12
• 2.47 Student Initial Ninth Grade Entry Year
• Enter the first year all 9-12 students entered
  high school

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Key Changes with CALPADS
Student Information (Applies to High School
Students)

• For all students who have requested CAHSEE
  waivers
• 6.13 Education Regulatory Exemption Code,
• Code Set - Education Regulatory Exemption
• Enter the waiver type(s) (1 Math, 2 ELA)
• 6.14 Education Regulatory Exemption Outcome Code
• Code Set - Education Regulatory Exemption
  Outcome
• indicate the outcome of the waiver (1 granted,
  2 denied, 3 withdrawn),
• 6.15 Education Regulatory Exemption Outcome Start
  Date
• and the date the waiver action was taken

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Key Changes with CALPADS
Student Information (Applies to All Students)

• Changes in enrollment reporting
• 1.23 Student School Start Date (Procedures 4.0
  4.1)
• The day the student is expected to start
  attending school
• 1.24 Enrollment Status Code (Procedures 5.0,
  5.1, 5.2)
• Code Set Enrollment Status
• Update the enrollment status for ALL students,
  including primary enrollments previously only
  collected for secondary enrollments
• 1.25 Grade Level Code
• Code Set Grade Level

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Key Changes with CALPADS
Student Enrollment (Applies to Interdistrict
Transfers)

• For interdistrict transfer students
• 2.34 Interdistrict Transfer Code
• Code Set Interdistrict Transfer Category
• Specifies the reason for the transfer
• 2.35 District of Geographic Residence
• Enter the CDS code of the district where the
  student resides

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Key Changes with CALPADS
Student Exits (Applies to All Students)

• Changes in student exit reporting
• CSIS exit codes valid for 2009/10 school year
• 1.27 Student Exit Reason Code (Procedures 4.0,
  6.2, 7.0, 7.1, 8.0)
• Code Set Student Exit Category
• Update exit codes - they have changed completely
• Check with vendor for SIS changes
• For educational options schools (Procedure 5.2)
• 1.29 Expected Receiver School of Attendance

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Key Changes with CALPADS
Student Exits (Applies to Graduates and
Completers)

• Use only for students who completed the highest
  grade offered at the school
• 1.27 Student Exit Reason Code (Procedure 6.2)
• Code Set Student Exit Category
• Exit reason should be E230 (completer)
• 1.28 Student School Completion Status
• Code Set Student Completion Status
• Enter appropriate school completion status

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Key Changes with CALPADS
Student Programs (Applies to All Students)

• Student Program information includes three
  elements
• 3.13 Education Program Code
• Code Set Education Program
• 3.14 Education Program Membership Code
• Code Set Membership Code
• 3.15 Education Program Membership Start Date

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Key Changes with CALPADS
Student Programs

• Do you have students who are ELIGIBLE for
  free/reduced price meals?
• Program 175 (previously programs 136 and 137)
• Do you have Special Ed students?
• Program 144
• 3.22 District of Special Education Accountability
• Add the 7-digit county district code of the
  district that is responsible for providing the
  student Special Ed services
• Do you have students who are ELIGIBLE for GATE?
• Program 127

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Key Changes with CALPADS
Student Programs

• Do you have students who are ELIGIBLE for the
  Migrant Ed program?
• Program 135
• 3.20 Migrant Student ID

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Key Changes with CALPADS
Student Programs

• Do you have students receiving services from a
  targeted Title I program (not Schoolwide)? 
• Program 122
• 3.18 Education Service Code
• Code Set - Education Service Title I Part A
  Basic
• Add program information for participating
  students and all education services students are
  receiving

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Key Changes with CALPADS
Student Programs

• Do you have Homeless students who receive
  services from a McKinney-Vento program?
• Program 131
• Do you have students participating in an
  Opportunity Program? 
• Program 108

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Key Changes with CALPADS
Student Programs

• Do you have students who reside in a licensed
  childrens institution (group home)?
• Program 174 (previously program 163)
• Do you have Pregnant or Parenting Teens in a
  CAL-SAFE program? 
• Program 162

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Key Changes with CALPADS
Student Programs

• For Career Tech Ed (CTE) concentrators and
  Completers
• 2.48 Career Pathway Code
• Code Set Career Technical Education Pathway
• Add the CTE pathway code
• Indicates student is in a CTE pathway, education
  program is not used
• 2.49 CTE Pathway Completer Indicator
• Enter as students complete all requirements in
  the pathway and pass a local assessment

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Key Changes with CALPADS
Student Programs

• Do you have a California Partnership Academy?
• Program 113
• 3.19 California Partnership Academy ID
• IDs can be found at http//www.cde.ca.gov/fg/fo/r
  17/cpa09result.asp

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Key Changes with CALPADS
Student Programs

• Do you have students who are receiving CAHSEE
  Intensive Instruction?
• Program 180
• 1.24 Enrollment Status Code (Procedure 5.3)Use
  code 40

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Key Changes with CALPADS
Student Programs (For COEs and Selected Districts)

• Title I Part D funds are allocated to County
  Offices of Education and selected districts
  based on students who reside in 24-hour public or
  private residential facilities for the care of
  children who have been adjudicated to be
  delinquent or in need of supervision, other than
  foster care placements, but these funds may be
  used for any eligible neglected, delinquent or
  at-risk students.
• http//www.cde.ca.gov/fg/fo/r14/arrat1pd08result
  .asp

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Key Changes with CALPADS
Student Programs (For COEs and Selected Districts)

• Check SACS resource code 3025 Title I Part D to
  determine how funds are expended
• NCLB Title I Part D Delinquent
• Program 164
• NCLB Title I Part D Neglected
• Program 171
• NCLB Title I Part D At Risk
• Program 172
• NCLB Title I Part D Juvenile Detention
• Program 173

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Key Changes with CALPADS
Course Data
COURSE SECTION A unique instance of a Course
taught by one or more teachers, in a specific
location, at a particular time
STUDENT COURSE SECTION A Course Section assigned
to a particular student
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Key Changes with CALPADS
Course Data (For All Classes)

• 9.07 CRS-State Course Code
• Code Set Course Group State
• All self-contained classes are code 1000
• 9.08 Local Course ID
• Unique identifier for the course up to 10
  characters
• Examples K-AM, 1st, 1201, Alg1
• 9.09 Course Name
• Any name up to 50 characters
• Examples AM Kindergarten, First Grade, Algebra

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Key Changes with CALPADS
Course Data (For All Classes)

• 9.14 Course Section ID
• Unique ID for each class (Course Section),
  usually a combination of local course ID and
  additional indicator up to 10 characters
• Example K-AM-1, 1st-1, 1st-2, 1201-01, Alg1-02
• Team Teaching and Job Sharing assignments use
  the same course section ID
• 9.18 Class ID
• The unique class ID may be the same as the
  course section ID

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Key Changes with CALPADS
Course Data (For All Classes)

• 9.11 NCLB Core Course Instructional Level Code
• Code Set NCLB Core Course Indicator and
  Instructional Level
• Needed for ALL courses
• Elementary core should be E (elementary core)
• Secondary core courses use S (secondary core)
• Non-core use N (non-core)

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Key Changes with CALPADS
Course Data (For All Classes)

• 9.16 SEID (Statewide Educator ID)
• The SEID of the teacher
• 9.17 Local Staff ID
• The unique local ID of the teacher
• 9.28 HQT Competency Code
• Code Set Content Area Competency Category
• Identifies how teacher has demonstrated
  competency in subject matter coordinate with HR
• New codes added for HQT Competency

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Key Changes with CALPADS
Course Data (For Classes with English Learners)

• For classes with English Learners
• 9.20 Education Service Code
• Code Set Education Service English Learners
• Indicates service to English Learners (PLI, ELD,
  or SDAIE)
• 9.22 Instructional Strategy Code
• Code Set Instructional Strategy
• Indicates instructional strategy (Dual Immersion,
  Structured English Immersion, Bilingual, English
  Learning Mainstreaming)
• 9.21 Language of Instruction Code
• Code Set Language
• Only for classes taught in primary language other
  than English

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Key Changes with CALPADS
Course Data (For Special Ed Classes and Student
in Home and Hospital Settings)

• For special ed and home and hospital students
• 9.22 Instructional Strategy Code
• Code Set Instructional Strategy
• This is associated with specific course-sections

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Key Changes with CALPADS
Course Data (Special Circumstances)

• 9.25 Multiple Teacher Code
• Code Set Multiple Teacher Instruction Strategy
• This is used for team teaching and job sharing
• 9.23 Independent Study Indicator
• Use for classes that are taught by way of
  Independent Study
• This does not apply to short-term independent
  study
• 9.24 Distance Learning Indicator
• For students receiving instruction through
  distance learning. Added to the specific
  course-section.

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Key Changes with CALPADS
Course Data (For High School Courses)

• 9.13 CRS-UC CSU Approved Indicator
• Code Set College Admission Requirement
• Update all courses which are UC/CSU approved with
  the A-G indicator
• Can look up courses by high school at
  http//www.ucop.edu/doorways/
• 10.19 UC/CSU Admission Requirement Code
• Mark all courses students completed with A-G
  indicator

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Key Changes with CALPADS
Course Data (For High School Career Technical
Education Course Sections)

• 9.10 CRS-Course Content Code
• Code Set Education Program Course Content
• For courses that are part of a CTE pathway, but
  not a CTE course
• 9.27 CTE Course Section Provider Code
• Code Set Career Technical Education Funding
  Provider Category
• Indicate who is providing the course-section (1
  ROC/P, 2 District)
• 9.12 CRS-CTE Technical Preparation Course
  Indicator
• Used for courses in Tech Prep programs that are
  part of a consortium

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Key Changes with CALPADS
Course Data (For California Partnership Academy
Courses)

• 9.26 Education Program Funding Source Code
• Code Set Education Program Funding Source
• Add Education Program Funding Source Code to the
  course sections funded by California Partnership
  Academy
• http//www.cde.ca.gov/ci/gs/hs/documents/cpadirect
  ory.xls

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Key Changes with CALPADS
Grade Reporting (For Students in Grades 7-12 in
Departmentalized Settings)

• Report all final grades students earned during
  the school year
• 10.15 Academic Term Code
• Code Set Academic Term
• 10.16 Student Credits Attempted (only for 9-12)
• 10.17 Student Credits Earned (only for 9-12)
• 10.18 Student Course Final Grade
• Grade reporting is part of the optional End of
  the Year Submission

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Key Changes with CALPADS
Student Discipline (Applies to all students)

• All ED CODE 48900 offenses to be reported in
  detail including
• 4.13 Disciplinary Incident ID Local
• 4.15 Student Offense Code
• Code Set Student Offense
• 4.16 Incident Most Severe Offense Code
• 4.17 Weapon Category Code
• Code Set Weapon Category

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Key Changes with CALPADS
Student Discipline (Applies to all students)

• 4.14 Disciplinary Incident Occurrence Date
• 4.18 Incident Disciplinary Action Taken Code
• Code Set Disciplinary Action Category
• 4.19 Disciplinary Action Authority Code
• Code Set Disciplinary Action Authority
• 4.20 Incident Disciplinary Action Duration Days
• 4.21 Student Instructional Support Indicator

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Key Changes with CALPADS
Student Expulsions (Applies to all students)

• For students who were expelled (Procedures 4.0
  5.2)
• 1.29 Expected Receiver School of Attendance
• For students whose expulsions were modified
• 4.22 Expulsion Modification Category Code
• Code Set Expulsion Modification Category

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Key Changes with CALPADS
Student Truancies (Applies to all students)

• EC Section 48260 (a) Any pupil subject to
  compulsory full-time education or compulsory
  continuation education who is absent from school
  without a valid excuse three full days or tardy
  or absent more than any 30-minute period during
  the school day without a valid excuse on three
  occasions in one school year, or any combination
  thereof, is a truant and shall be reported to the
  attendance supervisor or the superintendent of
  the school district
• 4.23 Student Truant Indicator

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Key Changes with CALPADS
Health Information (Applies to all students)

• Reporting Student Health information
  (immunizations and screenings) is optional
• 5.15 Immunization Health Screening Code
• Code Set Immunization/Health Screening Category
• 5.16 Immunization Health Screening Sequence Code
• 5.17 Immunization Health Screening Other
  Description

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Key Changes with CALPADS
Health Information (Applies to all students)

• 5.18 Health Detail Immunization Screening Date
• 5.19 Health Screening Outcome Code
• Code Set Health Screening Outcome
• 5.20 Immunization Exemption Reason Code
• Code Set Immunization Exception Reason
• 5.21 Immunization Document Code
• Code Set Immunization Document Category

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Key Changes with CALPADS
Staff Demographics (For Certificated Staff)

• Modify staff forms to comply with federal
  requirements for collecting race/ethnicity
• 7.18-7.19 Staff Hispanic Ethnicity Indicator
• 7.20-7.26 Staff Race Code
• Code Set Race Category

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Key Changes with CALPADS
Staff Demographics (For Certificated Staff)

• Identify system of record for certificated staff
  data elements including
• 7.08 SEID
• 7.09 Local Staff ID
• 7.10-7.15 Staff Name
• 7.16 Staff Birth Date
• Full Birth Date (CCYYMMDD)
• Applies to non-certificated administrators and
  non-core charter teachers, if their data are
  being submitted.

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Key Changes with CALPADS
Staff Demographics (For Certificated Staff)

• 7.17 Staff Gender Code
• Code Set - Gender
• 7.26 Staff Highest Degree Code
• Code Set Degree
• 7.27 Staff Employment Status Code

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Key Changes with CALPADS
Staff Demographics (For Certificated Staff)

• 7.28 Staff Employment Start Date
• 7.29 Staff Employment End Date
• 7.30 Staff Service Years LEA
• 7.31 Staff Service Years Total

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Key Changes with CALPADS
Staff Assignments (For Certificated Staff)

• For certificated staff
• 8.13 Staff Job Classification Code
• Code Set Education Service Job Classification
• 8.14 Staff Job Classification FTE Percentage
• For non-teaching certificated staff
• 8.15-8.21 Non Classroom Based Job Assignment
  Codes
• Code Set Non Classroom Based or Support
  Assignment
• Applies to non-certificated administrators and
  non-core charter teachers, if their data are
  being submitted.

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Key Changes with CALPADS
Student Assessment Details (Pre-ID)

• Phase 1 LEA option to download Pre-ID data from
  CALPADS
• Phase 2 LEAs submit Pre-ID data to CALPADS for
  Vendor download
• 2009/2010 Pre-ID File Layouthttp//www.cde.ca.go
  v/ta/tg/sa/documents/pidcfl01152009.doc

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