LEAP AND GEE

1
LEAP AND GEE TRAINING MATERIALS SUMMER 2008
RETEST These reproducible training materials
can be used for training School Test Coordinators
and test administrators for the summer 2008
retest. Additional copies of these training
materials may be printed from LDEs Web site at
www.louisianaschools.net.
2
Important Dates for the Summer Retest
T Testing P Pickup M Materials Delivery
3
LEAP and GEE Summer Retest Materials Delivery

• Materials will arrive June 911.
• Large-print and braille materials will arrive
  June 16.
• School Test Coordinators must submit requests
  for additional materials to the District Test
  Coordinator no later than the morning of June 17.
• Deadline for requesting additional materials is
  June 17.

4
Test Administrator System

• The Test Administrator System is refreshed for
  summer testing, that is, all previous names and
  numbers have been removed.
• School Test Coordinators must enter and assign TA
  numbers to all test administrators from June
  2July 1 via the Test Administrator System
  (LEAPweb Reporting System).
• Test administrators must use their assigned
  number for all content-area tests they
  administer.

5
General Alerts
6
Summer Retest Alerts for Test Coordinators

• Assign TA numbers June 2July 1. The Test
  Administrator System is refreshed for summer
  testing. Verify that all used documents have a TA
  number coded in field H2.
• Use security checklists to track materials.
  Electronic copies are available on LEAPweb. Be
  sure to indicate on the checklists which unused
  answer documents received Test Not Taken labels.
• When packaging materials for return, stack secure
  materials according to security numbers. This
  will aid in verifying materials against security
  checklists.
• Pickups 1 and 2 Used answer documents for more
  than one grade or content area may be boxed
  together.
• Pickup 3 Test booklets and answer documents must
  be boxed separately, but materials for more than
  one grade and content area may be boxed together.
  Return large-print and braille test booklets in
  their original shipping boxes.

7
Summer Retest Alerts for Test Coordinators

• Use the provided plastic bags for the return of
  approved home study program and LEAP nonpublic
  school students answer documents to the District
  Test Coordinator. Nonpreidentified labels from
  testing sites must not be affixed to answer
  documents for these students the District Test
  Coordinator will affix nonpreidentified labels
  with site code 998 or 999 after testing.
• Return district office documents (security
  checklist copies, testing irregularities, the
  Oath of Security and Confidentiality Statement)
  in the provided envelope. The District Test
  Coordinator should return the envelope for
  subsequent pickups.

8
Distributing District Overage
Answer DocumentsTesting SiteCode Labels,
affixed by DTC

• Before distributing a district overage answer
  document (or an answer document requested from
  DRC as additional test material) to a particular
  testing site, the District Test Coordinator must
  affix a summer testing sitecode label to the
  back page.

DISTRICT TEST COORDINATOR AFFIXES TESTING
SITECODE LABEL HERE BEFORE DISTRIBUTION TO
SUMMER TESTING SITE
.
001001 001 PELICAN PARISH
001 BAYOU MIDDLE SCHOOL
SAMPLE TESTING SITECODE LABEL
DISTRICT OVERAGE ANSWER DOCUMENTS
9
Testing Dates, Samples and Reference Materials
10
LEAP Testing Schedule


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GEE Testing Schedule


Refer to page 5 in the Test Coordinator Manual
for testing schedule for students who are testing
English Language Arts and/or Math in addition to
Science/Social Studies.
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Materials for Testing
13
Return Schedule
14
Location of Security Numbers
ANSWER DOCUMENT SECURITY NUMBER
TEST BOOKLET SECURITY NUMBER
Use this security number to inventory and track
Use this security number to inventory and track
Lithocode number use this to document suspected
incidents of cheating
15
Testing Site Security Checklist

• Checklist includes a summary and a detailed list
  of secure materials assigned to a testing site.
• Keep checklists on file at school and district
  for one year. Do not return to DRC.
• There is a blank page at the end of the checklist
  to record security numbers of additional
  materials.
• Electronic security checklists are available on
  LEAPweb.

16
Sample GEE Student/Label Roster

• These columns indicate the content areas in which
  students are identified as needing to retest.
• For students who do not receive preidentified
  labels, record the numbers from the
  nonpreidentified bar-code labels affixed to their
  answer documents.

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Sample LEAP Student/Label Roster

• LEAP students will receive a preidentified label
  for English Language Arts and/or Mathematics.

For students who do not receive preidentified
labels, record the numbers from the
nonpreidentified bar-code labels affixed to their
answer documents.
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Used and Unused Answer Documents
SUMMER 2008 RETEST ONLY
19
Used Answer Document Labels
20
Preidentified Bar-code Labels
For the summer test only, preidentified labels
should be affixed to answer documents only for
students who are expected to test. Unused
bar-code labels must be returned with pickup 3
materials.
LEAP
ALIGN TOP OF LABEL SMITH, JOHN GRADE 4
GENDER M DOB 06/06/1996
IIIIIIIIIIIIIIIIIIIIIIIIIIIIII
P510809 9999999 99 000
Bayou Elementary School 001 Pelican Parish STATE
ID 999999999 SUMMER 2008 ELA
The District Test Coordinator will distribute all
preidentified labels to summer testing sites
before testing sessions. Students who have been
identified as needing to retest will receive a
preidentified label. This includes students who
took the GEE February Seniors Only Retest.
If a student took no part of a test and did not
attend makeup testing, return the students
unused answer document with all other unused
answer documents for the testing site. The School
Test Coordinator must affix Test Not Taken Labels
to unused answer documents that have bar-code
labels and/or hand-coded student information.
21
NonPreidentified Bar-code Labels

• ALIGN TOP OF LABEL
• IIIIIIIIIIIIIIIIIIIIIIIIIIIIII
• L51080 9399999909
• 000 Bayou High School
• 001 Pelican Parish
• SUMMER 2008 BAR-CODE LABEL

If a student does not receive preidentified
labels and must test, the test administrator must
affix a nonpreidentified label to each of the
students answer documents. The test
administrator must hand code student
identification information on each answer
document according to directions in the Test
Administration Manual. The fields must be coded
exactly the same on all answer documents for a
student. If a student receives a single
preidentified label but needs to test using two
or three answer documents, the answer document
with the nonpreidentified label must be hand
coded to match the information on the
preidentified label exactly.
22
Applying Bar-code Labels to Answer Documents
Answer documents that are to be scored should
have a preidentified or nonpreidentified label
applied here.
The District Test Coordinator must apply,
nonpreidentified labels to answer documents for
approved home study program or LEAP nonpublic
school students who did not receive preidentified
labels.
23
Approved Home Study Program and LEAP Nonpublic
School Student Labels

• The District Test Coordinator will distribute to
  appropriate summer testing sites preidentified
  labels for approved home study program and LEAP
  nonpublic school students.
• If approved home study program or LEAP nonpublic
  school students do not receive preidentified
  labels, the test administrator must hand code the
  answer documents but must not affix labels from
  the summer testing site to these answer
  documents. The District Test Coordinator will
  affix nonpreidentified labels to these answer
  documents after testing.
• School Test Coordinators will place all answer
  documents for approved home study program and
  LEAP nonpublic school students in the provided
  plastic bags and give them directly to the
  District Test Coordinator.
• The District Test Coordinator must remove these
  answer documents from the bag, affix
  nonpreidentified labels with site code 998 or 999
  to those without preidentified labels, and return
  these answer documents to DRC in pickup 2.
• See page 14 in the Test Coordinators Manual for
  returning test materials for approved home study
  program and LEAP nonpublic school students in
  pickup 2.

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Other Labels
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Test Not Taken Labels(affixed by School Test
Coordinator)
After all makeup testing is complete, the School
Test Coordinator must affix yellow Test Not Taken
labels to unused answer documents that have a
bar-code label and/or hand-coded student
information. Each unused answer document with a
bar-code label or hand-coded student information
must be inspected for student responses before
affixing the labels. Test Not Taken labels
should be applied over preidentified or
nonpreidentified bar-code labels. Unused answer
documents without bar-code labels or hand-coded
student information do not need a label. The
School Test Coordinator must indicate on the
Testing Site Security Checklist which unused
answer documents received Test Not Taken labels.
Unused answer documents without bar-code labels
or hand coded student information do not need a
label.
TEST NOT TAKEN DOCUMENT LABEL (YELLOW)
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Unscorable Document Labels(affixed by the
District Test Coordinator)
UNSCORABLE DOCUMENT LABEL (BLUE)
Unscorable document labels must be used when an
answer document is soiled or damaged or when a
student took a test on an answer document with a
preidentified label for another student. The
damaged document must not be thrown away, and the
test administrator must contact the School Test
Coordinator (STC) immediately if an answer
document should be designated unscorable. The STC
then must contact the District Test Coordinator
(DTC) immediately. The DTC will provide
instructions for transferring student responses
to a scorable answer document. The new scorable
answer document must be returned by the school
with all other scorable answer documents. The
DTC will affix a blue Unscorable Document label
to the damaged answer document and return it with
the unused district overage answer documents in
pickup 3. Documentation regarding the incident
must be kept on file at the district office for
one year.

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET
OF UNSCORABLE DOCUMENT LABELS)