Treasurer

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Treasurers ReportIEEE-Region 4-Jan08 01

• Institute of Electrical Electronics Engineers
• Region 4 Central USA
• Treasurers Report
• e-Meeting - January, 2008
• Prepared By Region 4 Treasurer
• Sat Basu satbasu_at_ieee.org
• January 03, 2008

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Treasurers ReportIEEE-Region 4-Jan08 02

• Responsibilities - I
• gtHandle Region 4 Finances
• Prepare Balanced Budget for the Year
• Coordinate with R4 Ex-Com Members for Budget
  Inputs
• Obtain Region Committee Approval
• Develop new tools to provide
• Financial Visibility
• Up-to-date financial standing
• Budget VS Actual Revenue and Expense
• Prepare Annual L-50 R4 Finance Report
• Prepare Various Financial Reports as necessary

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Treasurers ReportIEEE-Region 4-Jan08 03

• Responsibilities - II
• gt Coordinate on Financial Issues
• Discuss with RAB Treasurer on Funding
• Obtain RAB and Other IEEE Funding
• Approve Concentration Banking Transactions
• Approve Transfer of Funds to and from Investments
• Recommend Strategic Planning Finances as needed
• Sponsor Region 4 Conferences
• Recommend Finances to Sections as needed
• Provide Finance Information and Guidance to
  Sections
• Offer Partial Sponsorship for Section Organized
  Conferences

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Treasurers ReportIEEE-Region 4-Jan08 04

• Responsibilities - III
• gt Develop and Maintain Financial Policy
• Develop/Modify Travel Policy
• Transportation - Plane, Train, Bus, Car
• Meal - Food, Beverage, Social and other
• Entertainment - Personal, and Official Guests
• Accommodation Hotel, Youth Hostel, Dormitory,
  other
• Develop/Modify Funding Policy
• Funds for Units - Sections, Chapters, Student
  Branches, Affinity groups
• Funds for Activities - Communication, Education,
  Membership, Professional, Student, Technical

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Treasurers ReportIEEE-Region 4-Jan08 05

• Accomplishments 2007
• Region 4 Financial Picture A New Spread-Sheet
• All Revenue and Expenses Details
• Activity Budget
• Region 4 Budget Versus Actual
• 2008 Budget Items prepared and coordinated
• Prepared Region 4 L50 Annual Financial Report
• Prepared Treasurer Training Material for
  e-Meeting
• Negotiated significantly reduced EIT2007 hotel
  Cost
• Recommended Lower Cost Facility for R4 Meetings

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Treasurers ReportIEEE-Region 4-Jan08 06

• Plans 2008
• Determine New ways to Reduce Cost
• Recommend Section Congress Expenses be handled by
  RAB MGAB Since Region does not have influence
  for Location, Accommodation or any other costs
• Advise Region 4 shall follow strict Financial
  Guidelines. All exceptions would require approval
  from the Director, Director-Elect, Executive
  Committee and/or Region Committee
• Line up Region 4 Budget Items with L50 Items
• Maintain Region 4 Financial Record Keeping for
  Direct preparation of IEEE Annual Financial
  report L50
• Continue Support to Region 4 Units
• Cut/Reduce Operational Costs