The Church Treasurer's Role in Stewardship

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The Church Treasurer's Role in Stewardship

• Seminar provided by the
• Louisiana Baptist Convention through the
  Cooperative Program
• Contact Michael.Stewart_at_LBC.org
• 800.622.6549
• 318.448.3402

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(No Transcript)
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QUALIFICATIONS OF A TREASURER
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QUALIFICATIONS OF A TREASURER

• Exhibit a willingness to work cordially with
  people and the ability to be fair minded.

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QUALIFICATIONS OF A TREASURER

• Exhibit a willingness to work cordially with
  people and the ability to be fair minded.
• Have knowledge of the working organization of the
  church.

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QUALIFICATIONS OF A TREASURER

• Exhibit a willingness to work cordially with
  people and the ability to be fair minded.
• Have knowledge of the working organization of the
  church.
• Reflect the highest Christian ideals.

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QUALIFICATIONS OF A TREASURER

• Exhibit a willingness to work cordially with
  people and the ability to be fair minded.
• Have knowledge of the working organization of the
  church.
• Reflect the highest Christian ideals.
• Have knowledge of accounting procedures or the
  willingness to learn accounting procedures.

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QUALIFICATIONS OF A TREASURER

• Exhibit a willingness to work cordially with
  people and the ability to be fair minded.
• Have knowledge of the working organization of the
  church.
• Reflect the highest Christian ideals.
• Have knowledge of accounting procedures or the
  willingness to learn accounting procedures.
• Be a tither.

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CHURCH STRUCTURE AND THE TREASURER

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CHURCH STRUCTURE AND THE TREASURER

• The treasurers relationship to church members
  depends on the churchs organizational and
  committee structure.

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FINANCIAL STRUCTURE
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Principle Function
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Principle Function

• The church treasurer is responsible for the
  proper receipt, accounting, and disbursement of
  church funds within policies established by the
  church for adequate financial control.

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Responsibilities ofTreasurers
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Responsibilities ofTreasurers

• Keep accurate records

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Responsibilities ofTreasurers

• Keep accurate records
• Reconcile monthly bank statements

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Responsibilities ofTreasurers

• Keep accurate records
• Reconcile monthly bank statements
• Sign checks

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Responsibilities ofTreasurers

• Keep accurate records
• Reconcile monthly bank statements
• Sign checks
• Make monthly and annual reports

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Responsibilities ofTreasurers

• Keep accurate records
• Reconcile monthly bank statements
• Sign checks
• Make monthly and annual reports
• Prepare and maintain individual contribution
  records

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Responsibilities ofTreasurers

• Suggest possible investment opportunities

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Responsibilities ofTreasurers

• Suggest possible investment opportunities
• Keep church staff informed

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Responsibilities ofTreasurers

• Suggest possible investment opportunities
• Keep church staff informed
• Instill and preserve a high financial confidence

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Responsibilities ofTreasurers

• Suggest possible investment opportunities
• Keep church staff informed
• Instill and preserve a high financial confidence
• Submit accurate financial records for annual
  audit according to church policy.

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Responsibilities ofTreasurers

• Train an associate treasurer selected by the
  church.

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Responsibilities ofTreasurers

• Train an associate treasurer selected by the
  church.
• Be a resource person for the Finance Committee.

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Working Relationships
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Working Relationships

• Ex-officio member of finance committees

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Working Relationships

• Ex-officio member of finance committees
• Receive Deposit slips

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Working Relationships

• Ex-officio member of finance committees
• Receive Deposit slips
• Oversee work of financial secretary

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Working Relationships

• Ex-officio member of finance committees
• Receive Deposit slips
• Oversee work of financial secretary
• Communicate with church staff

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Working Relationships

• Ex-officio member of finance committees
• Receive Deposit slips
• Oversee work of financial secretary
• Communicate with church staff
• Assist to develop financial details for church
  projects

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Working Relationships

• Ex-officio member of finance committees
• Receive Deposit slips
• Oversee work of financial secretary
• Communicate with church staff
• Assist to develop financial details for church
  projects
• Assist individuals

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LENGTH OF SERVICE
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LENGTH OF SERVICE

• Church should decide
• Long tenure of service provides stability

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CONCEPT OF MONEY
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CONCEPT OF MONEY

• All money is Gods money.

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CONCEPT OF MONEY

• All money is Gods money.
• Record who gives it

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CONCEPT OF MONEY

• All money is Gods money.
• Record who gives it
• Individuals

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CONCEPT OF MONEY

• All money is Gods money.
• Record who gives it
• Individuals
• Groups

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CONCEPT OF MONEY

• All money is Gods money.
• Record who gives it
• Individuals
• Groups
• Churches

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CONCEPT OF MONEY

• All money is Gods money.
• Record who gives it
• Individuals
• Groups
• Churches
• Businesses

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CONCEPT OF MONEY

• All money is Gods money.
• Record who gives it
• Individuals
• Groups
• Churches
• Businesses
• Other

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HOW DID WE GET IT
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HOW DID WE GET IT

• Identify the source of the contribution and any
  use for which it is designated.

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HOW DID WE GET IT

• Identify the source of the contribution and any
  use for which it is designated.
• Accuracy is important.  

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HOW DID WE GET IT

• Identify the source of the contribution and any
  use for which it is designated.
• Accuracy is important.
• Keep record of the amount of money entering the
  financial system from the various avenues.  

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HOW DID WE GET IT

• Identify the source of the contribution and any
  use for which it is designated.
• Accuracy is important.
• Keep record of the amount of money entering the
  financial system from the various avenues.
• The church may receive monies through

Sunday School Worship services Groups In The
Mail Special Gifts Purchase Income
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Record Keeping
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Record Keeping

• Keep a complete set of financial books

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Record Keeping

• Keep a complete set of financial books
• Oversee the work of a financial secretary

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Record Keeping

• Keep a complete set of financial books
• Oversee the work of a financial secretary
• Record contributions

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Record Keeping

• Keep a complete set of financial books
• Oversee the work of a financial secretary
• Record contributions
• Keep itemized accounting of designated gifts

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Record Keeping

• Keep a complete set of financial books
• Oversee the work of a financial secretary
• Record contributions
• Keep itemized accounting of designated gifts
• File appropriate government forms

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WHERE IS IT KEPT
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WHERE IS IT KEPT

• On Sundays, money is received, counted, and
  deposited in the bank immediately and the
  duplicate deposit slip and counting committee
  report should be given to the treasurer.

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WHERE IS IT KEPT

• On Sundays, money is received, counted, and
  deposited in the bank immediately and the
  duplicate deposit slip and counting committee
  report should be given to the treasurer.
• Gifts received in the church office during the
  week, or special gifts at year-end should be
  noted as to their source and designation and then
  deposited.

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WHERE DOES THE MONEY GO
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WHERE DOES THE MONEY GO

• General Funds

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WHERE DOES THE MONEY GO

• General Funds
•  Cooperative Program Associational Funds

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WHERE DOES THE MONEY GO

• General Funds
•  Cooperative Program Associational Funds
• Unique or miscellaneous requirements

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WHERE DOES THE MONEY GO

• General Funds
•  Cooperative Program Associational Funds
• Unique or miscellaneous requirements
• Designated Funds

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HOW IS THE MONEY DISBURSED
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HOW IS THE MONEY DISBURSED

• Cash

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HOW IS THE MONEY DISBURSED

• Cash
• Checks

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How Do I Know That Im doing It Right?
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How Do I Know That Im doing It Right?

•  Keep Accurate Records

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How Do I Know That Im doing It Right?

•  Keep Accurate Records
•  Follow Established Church guidelines

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How Do I Know That Im doing It Right?

•  Keep Accurate Records
•  Follow Established Church guidelines
• Bonding Insurance

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How Do I Know That Im doing It Right?

•  Keep Accurate Records
•  Follow Established Church guidelines
• Bonding Insurance
• Accountability Involves Everyone

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How Do I Know That Im doing It Right?

•  Keep Accurate Records
•  Follow Established Church guidelines
• Bonding Insurance
• Accountability Involves Everyone
• The Minister, Church Employees, and Taxes

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MINISTERS COMPENSATION
1. Is the person ordained, licensed or
commissioned? 2. Does the person administer
ordinances (i.e., baptism and observance of the
Lords Supper)? 3. Does the person conduct
religious worship? 4. Does the person have
management responsibilities in the church? 5. Is
the person considered to be a religious leader by
the church?
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MINISTERS COMPENSATION
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MINISTERS COMPENSATION

• 30,000.00

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

16,270.00
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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

16,270.00 -3,000.00
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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31
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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31 -1,627.00
88
MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31 -1,627.00
-325.40
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MINISTERS COMPENSATION

• 30,000.00
• -3,000.00 Tithe
• -4,590.00 SECA 15.3
• -6,000.00 Fed Tax 20
• -600.00 State Tax 2
• -4,850.00 Auto Exp 48.5
• -7,200.00 Health Ins
• -1,380.00 Life Ins
• -300.00 Disability
• 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31 -1,627.00
-325.40 _________ 8,828.29
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MINISTERS COMPENSATION
FINANCES MINISTERS
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MINISTERS COMPENSATION

• HOUSING ALLOWANCE

FINANCES MINISTERS
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MINISTERS COMPENSATION

• HOUSING ALLOWANCE
• DIRECT PAYMENTS

FINANCES MINISTERS
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MINISTERS COMPENSATION

• HOUSING ALLOWANCE
• DIRECT PAYMENTS
• ACCOUNTABLE REIMBURSEMENTS

FINANCES MINISTERS
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Reports, Reports, and More Reports
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Reports, Reports, and More Reports

• Reporting to the Church

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Reports, Reports, and More Reports

• Reporting to the Church
• Community

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Reports, Reports, and More Reports

• Reporting to the Church
• Community
• Denomination

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Reports, Reports, and More Reports

• Reporting to the Church
• Community
• Denomination
• Government See IRS Publication 15, Circular E

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Reports, Reports, and More Reports

• Reporting to the Church
• Community
• Denomination
• Government See IRS Publication 15, Circular E
• Contribution Reports

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FEDERAL REPORTING REQUIREMENTS
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FEDERAL REPORTING REQUIREMENTS

• Payroll Tax Reporting

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FEDERAL REPORTING REQUIREMENTS

• Payroll Tax Reporting
• Reporting Group Insurance

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FEDERAL REPORTING REQUIREMENTS

• Payroll Tax Reporting
• Reporting Group Insurance
• Charitable Contributions

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FEDERAL REPORTING REQUIREMENTS

• Payroll Tax Reporting
• Reporting Group Insurance
• Charitable Contributions
• Tax Exempt Status

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CHARITABLE CONTRIBUTIONS
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CHARITABLE CONTRIBUTIONS

• IRS Publication 557

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CHARITABLE CONTRIBUTIONS

• IRS Publication 557
• The decision on use of money must be made by the
  church, a committee of the church, or an agent of
  the church

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CHARITABLE CONTRIBUTIONS

• IRS Publication 557
• The decision on use of money must be made by the
  church, a committee of the church, or an agent of
  the church
• IRS Publication 561 outlines determining value of
  donated property

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TAX EXEMPT STATUS
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TAX EXEMPT STATUS

• Tax exempt status allows a non-profit
  organization not to pay income tax on monies
  received.

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ETHICS
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ETHICS

• The church treasurer may be placed in a position
  that would require unethical actions to be taken.

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INTERNAL CONTROLS
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INTERNAL CONTROLS

• Definition

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual
• Money handling procedures

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual
• Money handling procedures
• Building charge rates

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual
• Money handling procedures
• Building charge rates
• Crisis management

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual
• Money handling procedures
• Building charge rates
• Crisis management
• Designated Gifts

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual
• Money handling procedures
• Building charge rates
• Crisis management
• Designated Gifts
• Developing a financial review

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INTERNAL CONTROLS

• Definition
• Financial Policies and procedures manual
• Money handling procedures
• Building charge rates
• Crisis management
• Designated Gifts
• Developing a financial review
• Types of financial reviews

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BUDGET PREPARATION COMMITTEE
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BUDGET PREPARATION COMMITTEE

• Communicate with income pathways

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BUDGET PREPARATION COMMITTEE

• Communicate with income pathways
• Discuss unrelated business income

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PERSONNEL COMMITTEE
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PERSONNEL COMMITTEE

• Communicate with the personnel committee

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PERSONNEL COMMITTEE

• Communicate with the personnel committee
• Forms w-2 w-3

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W-2
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W-3
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PERSONNEL COMMITTEE

• Communicate with the personnel committee
• Forms w-2 w-3
• Hiring new employees

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PERSONNEL COMMITTEE

• Communicate with the personnel committee
• Forms w-2 w-3
• Hiring new employees
• Form I-9- Employment Verification

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I-9
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PERSONNEL COMMITTEE

• Communicate with the personnel committee
• Forms w-2 w-3
• Hiring new employees
• Form I-9- Employment Verification
• Form w-4

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W-4
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PERSONNEL COMMITTEE

• Communicate with the personnel committee
• Forms w-2 w-3
• Hiring new employees
• Form I-9- Employment Verification
• Form w-4
• Form L-4

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L-4
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PERSONNEL COMMITTEE

• Communicate with the personnel committee
• Forms w-2 w-3
• Hiring new employees
• Form I-9- Employment Verification
• Form w-4
• Form L-4
• Form 941 944

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941
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944
Beginning with returns for calendar year 2006,
some employers with small payrolls, including
government employers, will file Form 944,
Employers Annual Employment Tax Return, instead
of filing Form 941 each quarter. Generally, if
you have annual liability of 1,000 or less for
withheld income tax, social security and Medicare
tax, you are affected by this change in filing
requirement and you will be notified by the IRS
early in the year. For further information, see
the Instructions for Form 944 for more
information.
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PERSONNEL COMMITTEE

• Appling for a Social Security number card

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Social Security Number Card
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PERSONNEL COMMITTEE

• Appling for a Social Security number card
• Earned Income Credit Form w-5

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W-5
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PERSONNEL COMMITTEE

• Appling for a Social Security number card
• Earned Income Credit Form w-5
• Contract laborer

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PERSONNEL COMMITTEE

• Appling for a Social Security number card
• Earned Income Credit Form w-5
• Contract laborer
• Form w-9

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W-9
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PERSONNEL COMMITTEE

• Appling for a Social Security number card
• Earned Income Credit Form w-5
• Contract laborer
• Form w-9
• Form 1099 1096

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1099
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1096
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PERSONNEL COMMITTEE

• Appling for a Social Security number card
• Earned Income Credit Form w-5
• Contract laborer
• Form w-9
• Form 1099 1096
• Form 945

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945
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RESOURCES
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RESOURCES

• LifeWay

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RESOURCES

• LifeWay
• Stewardship Development Association

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RESOURCES

• LifeWay
• Stewardship Development Association
• GuideStone

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RESOURCES

• LifeWay
• Stewardship Development Association
• GuideStone
• Internal Revenue Service

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RESOURCES

• LifeWay
• Stewardship Development Association
• GuideStone
• Internal Revenue Service
• Social Security Administration

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RESOURCES

• LifeWay
• Stewardship Development Association
• GuideStone
• Internal Revenue Service
• Social Security Administration
• National Association of Church Business
  Administrators

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RESOURCES

• LifeWay
• Stewardship Development Association
• GuideStone
• Internal Revenue Service
• Social Security Administration
• National Association of Church Business
  Administrators
• Church Treasurer Alert

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(No Transcript)
162
The Church Treasurer's Role in Stewardship

• Contact
• Michael Stewart at
• Michael.Stewart_at_LBC.org
• 318.448.3402
• 1.800.622.6549