EVACUATION LIAISON TEAM

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EVACUATION LIAISON TEAM
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BACKGROUND AND OVERVIEW
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MISSION
THE MISSION OF THE EVACUATION LIAISON TEAM (ELT)
IS TO SUPPORT REGIONAL HURRICANE RESPONSE
EFFORTS BY FACILITATING THE RAPID, EFFICIENT AND
SAFE EVACUATION OF THREATENED POPULATIONS.
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FEDERAL RESPONSIBILITIES

• LOCATION - ELT
• SERVER
• HARDWARE
• SOFTWARE
• CONNECTIVITY

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FUNCTION/ REPORTING RELATIONSHIPS

• ESF - 1 (TRANSPORTATION)
• LEAD DOT
• SUPPORT FEMA
• USACE
• REPORTING OPERATIONS SUPPORT
• BRANCH CHIEF

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ROLE
THE PRIMARY ROLE OF THE ELT IS TO PROVIDE FEDERAL
AND STATE EMERGENCY MANAGEMENT OFFICIALS WITH
TIMELYAND ACCURATE TRAFFIC/EVACUATION RELATED
INFORMATION DURING MULTI-STATE HURRICANE THREATS.
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DUTIES RESPONSIBILITIES
PROVIDE AN OVERALL LIAISON FUNCTION,
CLEARINGHOUSE AND CENTRALIZED COMMUNICATION LINK
BETWEEN THE STATES, REGION (S), FEMA HQ (EST) AND
AS APPROPRIATE OTHER AGENCIES AND THE MEDIA
1.
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DUTIES RESPONSIBILITIES
RECEIVE, COMPILE AND ANALYZE VITAL INFORMATION,
SUCH AS
2.

• STATUS OF EVACUATIONS (LOCAL, STATE, INTER-
  STATE)
• TRAFFIC FLOWS/COUNTS/SPEEDS/ETC.
• PROBLEM AREAS (EXISTING AND ANTICIPATED)
• AVAILABILITY OF SHELTERS/ROADWAY ASSISTANCE
• EMERGENCY MESSAGES/INSTRUCTIONS/PSAS

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DUTIES RESPONSIBILITIES
DISSEMINATE THE APPROPRIATE INFORMATION VIA
3.

• WEBSITE
• VIDEO CONFERENCE
• TELEPHONE/TELECONFERENCE
• E-MAIL
• FACSIMILE

UTILIZING

• COMPUTER FORECASTING/MODELING
• GIS GRAPHICS/MAPPING
• TEXT PRODUCTS

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DUTIES RESPONSIBILITIES
ASSIST IN PROVIDING THE NECESSARY DATA, ANALYSIS,
INTELLIGENCE, ETC., TO FACILITATE EVACUATION,
PREPOSITIONING, STAGING AND REENTRY PLANNING,
DECISION MAKING AND PROBLEM SOLVING.
4.
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MEMBERSHIP COMPOSITION
THE ELT WILL CONSIST OF NO LESS THAN THREE
MEMBERS ON DUTY, ASSIGNED AS FOLLOWS
1. D.O.T. SPECIALIST DOT/ESF-1 PERSONNEL 2.
I.T. SPECIALIST USACE IT/GIS OPERATOR 3. E.M.
SPECIALIST HLT MEMBER
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DUTIES - DOT
1. ESTABLISH/ MAINTAIN CONTACT WITH EOCS
(DOT) 2. ANALYZE TRAFFIC PROJECTIONS/ INPUTS,
AS REQUESTED BY THE STATE 3. PROVIDE ANALYSES
FOR STATUS REPORTS
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4. CONTACT EOCS (DOT) TO IDENTIFY TRENDS/
PROBLEMS 5. ASSIST THE STATE ON FOLLOW-UP IN
REPORTING LAPSES/ FAILURES 6. ASSIST IN VERBAL
BRIEFINGS 7. COORDINATE ESF-1 RESPONSES TO NEEDS
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DUTIES - EM
1. ESTABLISH/MAINTAIN CONTACT WITH
E.O.C.S (EM) 2. RESPOND TO INQUIRES 3. UPDATE
ROC STAFF
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4. PROVIDE VERBAL BRIEFINGS 5. MAINTAIN DUTY
LOG 6. MAINTAIN HARD COPY FILES 7. PRODUCE
STATUS REPORTS
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DUTIES - I.T.
1. MAINTAIN HARDWARE/SOFTWARE 2. GENERATE MODEL
RUNS 3. MONITOR/ ANALYZE STATE INPUTS
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4. REPORT TRENDS/ LAPSES/ FAILURES 5. MANUALLY
INPUT INFORMATION 6. APPLY GIS LAYERS TO MAPS
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7. PRINT MAPS/ GRAPHICS/ OVERLAYS/
TABLES 8. PREPARE PRESENTATIONS 9. SAVE/
ARCHIVE INFORMATION
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ACTIVATION CRITERIA/PROCEDURES
1. CRITERIA

• HLT AND ROC ACTIVATED
• STORM HAS POTENTIAL TO BECOME
• INTENSE (CAT 3-5)
• STORM POSES THREAT TO MULTI-
• STATE AREAS
• POSSIBLE EVACUATION REQUIRED
• WITHIN 24-36 HOURS
• HLT/ROC ASSESSES NEED FOR
• ACTIVATION, OR
• STATE (S) REQUEST ACTIVATION

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ACTIVATION CRITERIA/PROCEDURES
2. PROCEDURE

• HLT/ROC /STATE (S) CONSIDER ACTIVATION
• COORDINATION CONFERENCE HELD AMONG
• HLT/ROC/STATE (S)
• ROC DIRECTOR APPROVES ACTIVATION
• ROC OPERATIONS CHIEF
• SETS
  24 HOUR SCHEDULE
• NOTIFIES ELT MEMBERS
• ELT REPORTS, SETS UP, AND COMMENCES
• OPERATIONS

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ROC - STATE COORDINATION
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STATE RESPONSIBILITIES

• EOC CELLS
• STAFFING
• STATE - LOCAL COORDINATION

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INFORMATION EXCHANGE
1. EVACUATIONS

• JURISDICTION
• DATE/TIME
• CATEGORY OF STORM
• STATUS (VOLUNTARY, MANDATORY)

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INFORMATION EXCHANGE
2. ROUTES UTILIZED 3. PREDICTED TRAFFIC FLOWS

• PARTICIPATION RATES
• TOURIST OCCUPANCIES
• DESTINATION PERCENTAGES
• CLEARANCE TIMES

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INFORMATION EXCHANGE
4. ACTUAL TRAFFIC FLOWS

• COUNTS
• SPEEDS

5. TRAFFIC CONGESTION/BOTTLENECKS

• INTERSECTIONS
• EXITS/ENTRANCES
• LANE REDUCTIONS
• BRIDGES
• ACCIDENTS

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INFORMATION EXCHANGE
6. CONSTRUCTION AREAS 7. ROAD CLOSURES 8.
SPECIAL EVENTS CONSIDERATIONS 9. LANE
REVERSALS 10. REROUTING DECISIONS/LOCATIONS
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INFORMATION EXCHANGE
11. SHELTERS

• LOCATIONS
• STATUS
• PROBLEMS
• DIRECTIONS

12. COMFORT STATIONS/REST AREAS/VISITOR
CENTERS/WEIGH STATIONS

• LOCATIONS
• STATUS
• PROBLEMS
• DIRECTIONS

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INFORMATION EXCHANGE
13. SPECIAL NEEDS/CRITICAL FACILITY
EVACUATIONS 14. EVACUATION TERMINATIONS

• JURISDICTION
• DATE/TIME

15. WEATHER CONDITIONS ALONG ROUTES 16. EMERGENCY
ROADWAY INFORMATION/INSTRUCTIONS/PSAS/E
TC.
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REPORTING TIMETABLES
1. ELT RESPONSIBILITY

• FORMAL WRITTEN SITUATION REPORTS TWICE A DAY
• 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT
  600
• 900
• 1200
• 300
• PERIODIC STATUS REPORTS FOR VIDEO/TELECONFERENCE
  S
• IMMEDIATE UPDATES TO POTENTIALLY IMPACTED
  STATES
• AS RELEVANT INFORMATION IS RECEIVED

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REPORTING TIMETABLES
2. STATE RESPONSIBILITY

• 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT
  500
• 800
• 1100
• 200
• IMMEDIATE UPDATES TO ELT AS RELEVANT
  INFORMATION
• IS RECEIVED

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Travel Demand
Web Based Graphical User Interface
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(No Transcript)
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Other Data Displays
Listings of critical roadway segments
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Real-Time Data Comparisons
The Traffic Demand Forecast Model will also
Allow user to input real time traffic data (if
available) and compare it to the estimated
traffic volumes.