JSC Center Perspective

1

• JSC Center Perspective
• on
• Institutional/Facility/Operational Audit
• Programmatic Audit Review
• SMA Readiness Review
• 2005 SMA Compliance Verification Workshop
• September 14, 2005

2
Institutional/Facility/Operational (IFO) Audit
3

• HQ-led IFO Audit
• JSC Audit was held on April 4-8, 2005
• JSC Organizations Involved
• SMA, Center Operations, Mission Operations,
  Engineering, Procurement
• Audit Results
• 19 Non-compliances
• 36 Observations
• 11 Commendations
• Follow-on Activities to Audit
• Responding to findings via a Corrective Action
  Plan which will be submitted to OSMA
• Follow-on status reports of long-term corrective
  and preventive actions to OSMA will be provided
  every 60 days

4

• Center-led IFO Audits
• SMA Office, Center Operations Directorate, and
  Engineering Directorate are working collectively
• SMA Director is engaged in the IFO SMA Audit
  activities
• Agency level requirements flow-down to Center
  implementation work instructions and processes
  are being tracked
• JSC Procedural Requirements Document will be
  developed
• Results from other reviews such as OSHA and VPP
  will be used to determine future audits

5

• Recommendations for Improvement
• Keep the Agency Audit Team highly competent -- no
  more than necessary to perform an effective IFO
  Safety Audit
• Document findings relative to systemic problems
  rather than each incident
• Audit planning should be done by the Audit Team
  in a timely manner to avoid last minute requests
  during on-site visit
• Identify the time frame after the audit is
  complete for submittal of the Final Report by the
  Audit Team
• Allow 60 days for Centers response to the Final
  Report
• Periodic status to OSMA every 6 months to align
  with the SMA Directors Quality Management
  System Review
• Educate the SMA Community on the Institutional
  Program Support (IPS) activity when details are
  made available by OSMA RAD

6
Programmatic Audit and Review (PAR)
7

• HQ-led PAR Activity
• JSC SMA Director is engaged in the PAR
  activities
• Support to the Program SMA Managers in providing
  the corrective action plan to OSMA findings will
  be provided as needed
• Center subject matter experts identified by OSMA
  will participate in the HQ-led Audit Teams
• Center support will be provided to the OSMA Audit
  Team during the on-site visit
• HQ delegation to JSC to lead a HQ audit will be
  through the SMA Director and the JSC IA Office

8

• Current Status of PAR Activity
• JSC SMA Director designated the JSC Independent
  Assessment Office (JSC IAO) as the focal point
  for PAR activity
• JSC IA Office
• Participated in the 2004 Compliance Verification
  Workshop
• Provided comments to OSMA requirements and
  processing documents
• Participated in the NASA HQ PAR Coordination
  Meeting held on August 24-25, 2005
• Held sessions with Center SMA and Program SMA
  Managers which resulted in a list of candidates
  for HQ-led and/or Center-led PAR activities

9

• Center-led PAR Activity
• JSC IA Office Strategies for FY06 include PAR
  activities, technical assessments and process
  assessments
• Mission Readiness Process Assessment chartered by
  the Center SMA Director is an example of a
  Center-led PAR using JSC IA Office resources
• Results from on-going Mission Analysis and
  Readiness activities will provide insight to
  program risks and potential PAR areas
• Prioritization of Center-led PAR activity based
  on discussions held with SMA Director, SMA
  Division Chiefs, and Program SMA Managers
• Resources and skill mix requirements in work
  (SAIC, Aerospace, and NASA Contract Assurance
  System (NCAS))
• JSC Procedural Requirements (JPR) and work
  instructions will be developed
• Closed-loop corrective action plan will be
  developed

10

• Recommendations for Improvement
• HQ-led PAR
• The Program SMA Managers and Program/Project
  Managers should be accountable for the PAR
  process for their respective programs/projects
  and involve the Center SMA as needed
• Provide closed-loop corrective action plan and
  periodic status to OSMA
• Get beyond the notional concepts to
  implementation
• OSMA Audit Plan and Schedule needed
• Adequate resource planning is difficult to
  project
• Define the PAR Planning Board process and the
  roles of its members
• Provide detailed prioritization criteria for
  audit activity
• Educate the SMA Community on the Institutional
  Program Support (IPS) activity when details are
  made available by OSMA RAD

11

• Issues and Concerns
• Center-led PAR
• Reduction in FY06 funds will impact PAR activity
• Threat of additional reductions due to NASA Lean
  Governance (Corporate GA)
• Adequate resource planning is difficult to
  project

12
Safety and Mission Assurance Readiness
Review(SMARR)
13

• HQ-led SMARR
• JSC provides support and participates in
  Pre-SMARR and SMARR for Shuttle, ISS and Soyuz
• JSC SMA Director polled for a recommendation to
  proceed
• Program SMA Managers chair Shuttle and ISS SMA
  Panels in preparation for SMARR activity
• JSC IA Office
• Identifies Program risks for Shuttle, ISS and
  Soyuz
• Compiles topic lists that are used as a baseline
  for the SMARR agendas
• Identifies issues or residual risks relative to
  the mission based on technical and process
  assessments performed
• Polled for a recommendation to proceed

14

• Center-led SMARR
• JSC SMA Director delegated to manage ISS
  Progress activities and chairs the SMARR
• JSC SMA Director chairs the Safety and Mission
  Assurance Technical Review Board (STR Board)
• Prepares the SMA Director for SMARR and other
  readiness reviews
• JSC IA Office
• Facilitates the Progress Pre-SMARR and SMARR
  activities
• Identifies Program risks for Progress
• Compiles topic lists that are used as a baseline
  for the SMARR agendas
• Identifies issues or residual risks relative to
  the mission based on technical and process
  assessments performed
• Polled for a recommendation to proceed

15

• JSC Center Perspective Summary
• Center SMA commits to support IFO, PAR and
  SMARR activities
• Plans and processes in work for Center-led IFO
  and Center-led PAR activities
• On-going surveillance, supplier, process and
  documentation audit results will be provided to
  OSMA for audit decisions, plans and schedules
• Resources and skill mix requirements will be
  identified
• JSC IA Office will continue to support OSMA RAD
  and serve as the Centers focal point for audit
  activities