Peninsula School District StudentParent Reunification Process

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Peninsula School District Student/Parent
Reunification Process
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Sample Field Layout - FEMA Fire Districts
trained our safety team using similar format
process. Consistent simple reunification
process to coordinate staff, calm parents
reunite them with their children.
Student Holding Area should include an activity
section a quiet section. First Aid area for
minor injuries could be close to quiet area for
students. First Aid for major injuries should be
farther away with a counselor ready to take
parents back if needed.

• PSD Staff only at Request Gate to review
  confidential emergency forms, volunteers or
  students can fill most other positions.

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• Emergency Information Forms completed each year
  for each student by Parent/ Guardian with
  releasing options clearly marked

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• Prior to the drill or event
• Train staff, student runners, parents in the
  reunion procedures
• Decide location for parent request / check-in
  student holding first aid release and have
  signs ready to post
• Supplies ready pens, pencils, tape, paper, lots
  of Student Release/Runner forms
• Keep Emergency Information forms alphabetized in
  orange CONFIDENTIAL binders- split up if needed
  for more than one staff but keep alpha A-I J-P
  Q-Z.
• Now You are Ready
• Post VISIBLE signs at REQUEST GATE and NOT SO
  VISIBLE sign at Release Gate to avoid confusion
• If possible have multiple runners available,
  students or volunteers. Have Security, Staff or
  Parent volunteers placed before Request Gate
  explaining process handing out forms pens to
  parents arriving on-site avoids confusion
  calms parents

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• Building is evacuated in a calm quiet manner.
  Grab easy to access coats, bags, emergency
  supplies
• Teachers take their classes to field take
  attendance
• Make a note of any students that go to first aid
  on class list or on student accounting form
  provided in district incident response manual
• Teachers have runner take the attendance
  list/form to Student Holding / Attendance Area

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• PARENTS START ARRIVING
• Parent completes Release Form box 1 at Request
  Gate
• Only Staff members can check Confidential
  Emergency Information forms
• Staff to verify Identification sign off in box
  2
• Back copy of form stays at Request Gate behind
  emergency form in binder
• Parent goes to Student Release Gate Area to wait,
  may be escorted by runner if necessary

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• Form-Runner takes top 2 copies of form then goes
  to student Attendance / Holding-Area
• Attendance / Holding-Area Staff sends their
  Runner to get student in holding area while
  Form-Runner waits
• If a student is in First Aid, Attendance /Holding
  Area staff will mark the first aid box on the
  form their Runner will then go to First Aid.
  First Aid Security/Counselor Staff will either
  release student or get parent at Release Gate
  themselves if student is not able to be released
• Attendance / Holding-Area Staff completes box 3
  returns both copies to Form-Runner with student

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• Form-Runner takes top 2 copies of form with
  student and goes to Release Gate
• Release Gate staff checks box 4, verifies
  identity is the same person in box 1
• Release Gate staff signs off on box 4
• Parent or person picking up student signs in box
  5, writes destination/phone, time date
• Parent Student are then released!

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• 2nd copy / yellow Release form stays with Release
  Gate kept in alphabetical order for back-up
• Runner takes top white copy back to Request Gate
  staff to file behind Student Emergency Form
• Form Runner is now ready for next form
• So later if someone else listed on Emergency
  form comes looking for same student, Request Gate
  Staff can let them know who picked up student and
  where they went at what time

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SUMMARY - Student / Parent Reunification Process

• Parent completes Release Form box 1 at Request
  Gate
• Only Staff members can check Confidential
  Emergency Information forms staff verifies
  identification sign off in box 2
• Back / pink copy of form stays at Request Gate
  behind emergency form in binder
• Parent goes to Student Release Gate Area to wait,
  may be escorted by runner if necessary
• Form runner takes top 2 copies of form then goes
  to student Attendance / Holding-Area
• Attendance / Holding-Area Staff sends their
  runner to get student in holding area while form
  runner waits
• If a student is in first aid, attendance /holding
  area staff will mark the first aid box on the
  form their runner will then go to First Aid.
  First Aid Security/Counselor Staff will either
  release student or go get parent themselves if
  student is not able to be released
• Attendance / Holding-Area Staff completes box 3
  returns both copies to form runner with student
• Form runner takes top 2 copies of form with
  student and goes to Release Gate
• Release Gate staff checks box 4, verifies it is
  the same person as box 1, verifies
  identification Release Gate personnel signs off
  on box 4
• Parent or person picking up student signs in box
  5, writes destination/phone, time date
• 2nd copy / yellow Release form stays with Release
  Gate in alpha order as a back-up
• Runner takes top white copy back to Request Gate
  staff to file behind Student Emergency Form in
  case someone comes there looking for same student
  at a later time
• Form Runner is now ready for next form
• After event, everything but white release form
  can be thrown out, white should be kept alpha in
  separate file send to district office to keep
  as incident report for 3 years.
• Return to Safety Page http//www.peninsula.wednet
  .edu/support/safety.asp