Title: Using APA Style Manual for Scholarly Publishing
1Using APA Style Manualfor Scholarly Publishing
- Presented by Betty McNeal
- B.S. J.D. M.L.S.
- Director of Information Services
- UNLV International Gaming Institute
2Todays Goals
- Understand style manuals
- Cover basics of APA manual
- Explore electronic citation forms
- Develop strategies for publishing success
3Publication Manual of the American Psychological
Association, 5th edition
- Sequence of chapters idea to finished
manuscript - Decimal divisions within chapters
- Samples and examples/pp. 232-281
-
4Style Manuals
- The Chicago Manual of Style
- MLA Style Manual and Guide to Scholarly
Publishing - U. S. Government Style Manual
5Chicago vs. APA
- Chicago
- Footnotes style
- Bibliography
- Book length ms.
- Author-date style
- Excessive rules
- APA
- Author-date style
- Article length ms.
- Economy of space
- Convenient
6Subject Style Manuals
- The Bluebook A Uniform System of Citation
- AIP Style Manual (physics)
- ACS Style Manual (chemistry)
- American Medical Association Manual of Style
- The AMA Style Guide for Business Writing
7Style Manual Rationale
- Ensure complete documentation
- Set standards of uniformity
- Give proper credit to sources
8Style Manual Caveats
- Lots of variations and exceptions
- Cant cover every situation
- Electronic citation standards still evolving
9Style Manual Contents
- Designing and reporting research
- Writing style
- Editorial style
- Use of statistics, tables, figures
- Correct citation forms
- Manuscript preparation and submission
- Proofreading, editing, indexing
10Major use is for Citation
- Text Citation for immediate reference
- Complete Citation in Reference List at the end
- Emphasis on form, detail, exactness
- Consistency counts
11In-Text Citations
- Author(s) and year only
- Full citation in Reference List
- Parentheses punctuation
- In a recent study of reaction times (Jones, 2000)
compared - Jones (2002) compared reaction times
122 Authors In-Text citation
- Jones and Bones (1997) studied
- In a recent study (Jones Bones, 1997) concluded
133-5 Authors In-Text citation
- Smith, Jones, Brown, Green and Gray (1994)
proved - Smith, et al. (1994) proved
- Must distinguish between first cite and
subsequent cites in the text - It has been proved (Smith, et al., 1994)
- Use of et al., in parentheses
14Several authors, same ( ) In-Text
- (Edeline Weinberger, 1991, 1993)
- (Balda, 1980 Kamil, 1988 Smith, 2002)
- (Johnson, 1991a, 1991b Singh, 1983, in press)
- 6 or more authors, use first author with et al.
for all in-text cites, not just the first
15Group Author In-Text
- (Pacific Asia Travel Association, 1999)
- (National Institute of Mental Health NIMH,
1987) - (NIMH, 1987)
16Direct quote in text
- Jones (2001, p. 64) predicted that profits will
decrease for the next five years. - Must use quotation marks and page number.
17No author In-Text
- Use the first few words from the title and add
the date, quotes in ( ) - Actual title New hotel college for UNLV next
year. (2002). - Cite in text as (New Hotel College, 2002)
18Personal communication In-Text
- T. K. Lutes (personal communication, April 18,
2001) - Examples letters, e-mail, interviews, phone
calls, conversations - Do not add personal communications to Reference
List
19In-Text citation - Summary
- Author-date style
- Brief info in parentheses
- Comma between author,date within ( )
- Form varies with placement in sentence
20Reference List
- Not a bibliography
- Full citations
- Identifies item with bibliographic elements in
specified order - Special punctuation, italics and capitalization
21Each Reference List Entry
- Series of Identifying Statements
- Author (name, initials, type of authorship)
- Date (year, sometimes month, day)
- Title (title, edition)
- Overall source (periodicals, excerpts)
- Availability (city, publisher, Internet URL)
22Reference List Order
- Alphabetical order by author
- Letter by letter Brown, J. R. precedes Browning,
A. R. - Mc and Mac MacArthur precedes McAllister
23Reference List Order Same Author
- Hewlett, L. S. (1996).
- Hewlett, L. S. (1999a).
- Hewlett, L. S. (1999b).
- Allen, R. L. (2001).
- Allen, R. L., Evans, A. J. (1999).
24Reference List Order Same First Author
- Gosling, J. R., Jerald, K., Belfar, S. F.
(2000) - Gosling, J. R., Tevlin, D. F. (1996)
25Reference List Order Same Last Name
- Mathur, A. L., Wallston, J. (1999).
- Mathur, S. E., Ahlers, R. J. (1998).
26Reference List Publisher Info
- Publishers Location
- Use city and state (or province) and country if
needed for clarity New Castle, PA Chichester,
England Calgary, Alberta, Canada - 13 stand-alone cities. No state or country needed
(e. g., New York, Chicago, London, Paris, Tokyo,
Rome, Boston, etc.) - Publishers Name Option to eliminate and Co.,
and Sons, Publishers, etc.
27Authors in Reference List
- Author
- Co-authors
- Editor
- Compiler
- Group
- Organization
- Single name author/Initials
28Group Authors
- Corporation
- Government agency
- Association/organization
- Institute
- Committee/commission
- Conference
29Reference List Periodicals
-
- Author, A. A., Author, B. B., Author, C. C.
(year). Title of article. Title of Periodical,
xxx(xx), xxx-xxx.
30Periodical Sample Citation
- Lam, T., Zhang, H., Baum, T. (2001). An
investigation of employees job satisfaction
The case of hotels in Hong Kong. Tourism
Management, 22(2), 157-165.
31Reference List Books
- Author, A. A., Author, B. B., Author, C. C.
(year). Title of book (edition abbreviated in
parentheses). Publishers location Publishers
name.
32Sample book citation
- Buglear, J. (2000). Stats to go A guide to
statistics for hospitality, leisure and
tourism. Oxford, England Butterworth- Heinemann.
33Sample book citations
- Powers, T. Marketing hospitality (2nd ed.). New
York John Wiley Sons, Inc. - Carmouche, R., Kelly, N. (1995). Behavioural
studies in hospitality management. London
Chapman Hall.
34Book Excerpt
- Author, A. (year). Title of chapter, article or
excerpt. In A. Editor B. Editor (Eds.), Title
of book (pp. xxx-xxx). Publishers location
Publishers name.
35Book Excerpt Sample
- Daft, R. (1985). Why I recommended that your
manuscript be rejected and what you can do about
it. In L. Cummings P. Frost (Eds.), Publishing
in the organizational sciences (pp. 193-210).
Homewood, IL Richard D. Irwin, Inc.
36Reference List Online Publication
- Author, A. A., Author, B. B., Author, C. C.
(2000). Title of article. Title of Periodical,
xx, xxx-xxx. Retrieved month day, year, from
source.
37Online Publication Sample
- Prabhu, S. (1996). Challenges for hospitality
and tourism operators A North American
perspective. International Journal of
Contemporary Hospitality Management, 8(7),
52-62. Retrieved March 4, 2002 from
http//cherubino.emeraldinsight.com/vl152 43752/
cl44/nw1/fmdocpdf/rpsv/cw/mcb/ 09596119/v8n7/s6
/p52
38We have just covered the basic formulas
- Formulas work most of the time if you remember
their basic concepts. - Slight variations can sometimes be intuited
- Periodicaljournal, magazine, newspaper,
newsletter, annual - Bookbook, monograph, brochure, report,
non-periodical - Book excerptchapter, article, section in an
edited or compiled work - OnlineOnline journal, Internet article, online
newsletter, etc.
39What if?
- The book is really a dissertation?
- The book has no author?
- The online journal is an electronic version of a
print journal? - The journal article has been accepted but not yet
published? - The work is foreign and a translator is listed?
40PeriodicalNon-English Title
- Author, A. (year). Original title English title
in brackets. Title of Periodical, xx(xx),
xxx-xxx.
41Periodical Magazine
- Time, Newsweek, Architectural Digest, etc.
- Author, A., (year, month and date). Title of
article. Title of Magazine, Volume, Pages. - If no author, begin with article title, then
date, then magazine title, etc.
42Periodical Magazine Supplement
- APA example may not fit your material
- Give supplement no. in ( ) immediately after
volume. - What if supplement has its own name?
- Taucer, V. (2000, February). Voodoo in table
games operations. Indian Gaming Business, 22.
Quarterly supplement to IGWB
43Periodical Entire issue
- Applies also to special section of journal
- Give editors name
- McKee, J. (Ed.). (2000). World of slots 2000
Special issue. Casino Journal, 13(10).
44Periodical Monograph bound into a journal
- Include Monograph in brackets
- Ganster, D. C. (1991). The nomological validity
of Type A personality among employed adults
Monograph. Journal of Applied Psychology, 76,
143-168.
45Periodical No Author
- Charting the projections 1992-2005. (1995,
Fall). Occupational Outlook Quarterly, 1-27.
46Periodical Letter to the editor
- Berkowitz, A. D. (2000, November 24). How to
tackle the problem of student drinking Letter
to the editor. The Chronicle of Higher
Education, p. B20.
47Dissertation
- Different forms depending on what source you used
- Mann, S. H. (1969). A mathematical theory for
the exploitation and control of biological
populations. Dissertation Abstracts
International. 30(09), 3599B. (UMI No. 7005121)
48Dissertation, style 2
- Ross, D. F. (1990). Unconscious transference and
mistaken identity When a witness misidentifies
a familiar but innocent person from a lineup
(Doctoral dissertation, Cornell University,
1990). Dissertation Abstracts International 51,
417.
49Dissertation, unpublished
- Wilfley, D. E. (1989). Interpersonal analyses of
bulimia Normal-weight and obese. Unpublished
doctoral dissertation, University of Missouri,
Columbia.
50Brochure, group author
- Research and Training Center on Independent
Living. (1993). Guidelines for reporting and
writing about people with disabilities (4th
ed.). Brochure. Lawrence, KS Author.
51Encyclopedia/Dictionary
- Sadie, S. (Ed.). (1980). The new Grove
dictionary of music and musicians (6th ed.,
Vols. 1-20). London Macmillan.
52Entry in Encyclopedia
- Bergmann, P. G. (1993). Relativity. In The new
encyclopedia Britannica (Vol. 26, pp. 501-508).
Chicago Encyclopaedia Britannica.
53Reprint from another source
- Piaget, J. (1988). Extracts from Piagets
theory. In K. Richardson S. Sheldon (Eds.),
Cognitive development to adolescence A reader
(pp. 3-18). Hillsdale, NJ Erlbaum. (Reprinted
from Manual of child psychology, pp. 703- 732,
by P. H. Mussen, Ed., 1970, New York Wiley.
54Non-English Title
- Piaget, J., Inhelder, B. (1951). La genese de
lidee de hasard chez lenfant The origin of
the idea of chance in the child. Paris Presses
Universitaires de France.
55English Translation
- Laplace, P.-S. (1951). A philosophical essay on
probabilities (F. W. Truscott F. L. Emory,
Trans.). New York Dover. (Original work
published 1814) - In-text
- (Laplace, 1814/1951).
56ERIC Document
- ESL for hotel/hospitality industry Level
beginner. (1997?). (Item No. 0466-A-03 (MF).
Northport, NY Western Suffolk BOCES, Workplace
Literacy Program. (ERIC Document Reproduction
Service No. ED426250)
57Government Document
- The Department of Interiors denial of the
Wisconsin Chippewas casino application
Hearings before the Committee on Government
Reform and Oversight, House of Representatives,
One Hundred Fifth Congress, second session,
January 21, 22, 28 and 29, 1998. (1998).
Washington, DC U. S. Government Printing Office.
58NTIS Report
- Osgood, D. W., Wilson, J. K. (1980).
Covariation of adolescent health problems.
Lincoln University of Nebraska. (NTIS No. PB
91-154 377/AS)
59Professional Paper
- Watson, S. (1996, April). A pragmatic model for
evaluating investors in people in the
hospitality industry. Paper presented at the 5th
Annual Hospitality Research Conference,
Nottingham, England.
60Published Proceedings
- Buhalis, D. Schereler, W. (Eds.). (1999).
Information and communication technologies in
tourism 1999 Proceedings of the 6th
International Conference in Innsbruck, Austria.
Wein, Austria Springer.
61Proceedings
- Hopken, W. (1999). Modelling of an electronic
tourism market. In D. Bruhalis W. Schertler
(Eds.), Proceedings of the 6th International
Information and Communication Technologies in
Tourism Conference in Innsbruck, Austria
(pp.161-171). Wein, Austria Springer.
62Proceedings How to handle?
- Higher-education facilities Proceedings of the
first seminar in a series offered by the
Continuing Education Program of the M.I.T.
Laboratory of Architecture and Planning and the
Harvard Graduate School of Design in
collaboration with the Aga Khan Program for
Islamic Architecture at Harvard and M.I.T.,
August 18-22, 1980. Editor, Margaret B. Sevcenko.
Published in 1982. Cambridge, MA.
63Suggestions for previous slide
- Sevcenko, M. B. (Ed.). (1982). Higher- education
facilities Seminar proceedings. Cambridge, MA
Aga Khan Program for Islamic Architecture at
Harvard University and the Massachusetts
Institute of Technology.
64Book Author and Editor
- List the editor in parentheses after the title,
same as for a Translator (see sample 32, p. 252) - Rare but possible
- Example Author completes extensive manuscript,
then dies, and editor takes over to prepare book
for publication
65Book w/author, editor, annotator, translator and
illustrator
- Granjon, H. (1986). Along the Rio Grande A
pastoral visit to southwest New Mexico in 1902
(M. R. Taylor, Ed., M. W. de Lopez, Trans.).
Albuquerque University of New Mexico Press. - Query H. Granjon lived 1863-1922, but book
publishing date is 1986. Should we add R. Taylor,
annotator and A. Pennock, Illustrator? Also
publisher info says published in cooperation
with the Historical Society of New Mexico by
University of New Mexico Press. Is publisher
correctly listed?
66Book Vols. Published over time
- Koch, S. (Ed.). (1959-1963). Psychology A study
of science (Vols. 1-6). New York McGraw-Hill.
67Book Author is also Publisher
- American Psychiatric Association. (1994).
Diagnostic and statistical manual of mental
disorders (4th ed.). Washington, DC Author.
68 University Report
- Gazel, R. The impact of the Thomas Mack Center
and the Sam Boyd Stadium in the Las Vegas
economy. (1997). Las Vegas, NV University of
Nevada, Las Vegas, Center for Business and
Economic Research. - Query The report says prepared by Gazel for
the Thomas Mack Center. Is preparer the same
as author?
69Conference Complex Publisher
- Centers for Disease Control Health Risk
Appraisal Users Conference. (1983). Summary
proceedings. Atlanta, GA U. S. Dept. of Health
and Human Services, Public Health Service,
Centers for Disease Control. - Query Is U.S. Dept. of Health and Human Services
sufficient?
70Book Review
- Jackson, A. (2000). Adams-American hero. Review
of the book John Adams, New York Review of
Books, 66, 83. - Question Jackson is author of book review, but
who is author of John Adams, since there are
probably many books by that name.
71Motion Picture
- Hotel security. (1982). Motion picture.
Chatsworth, CA National Educational Media. - Scorsese, M. (Producer), Lonergan, K.
(Writer/Director). (2000). You can count on me
Motion picture. United States Paramount
Pictures.
72Videocassette
- Las Vegas Hilton Hotel and Casino fire February
10, 1981. (1981). Videocassette. Las Vegas,
NV KTNV-TV Channel 13.
73Audiocassette
- Costa, P. T., Jr. (Speaker). (1988).
Personality, continuity, and changes of adult
life (Cassette Recording No. 207- 433-88A-B).
Washington, DC American Psychological
Association.
74Reference List Summary
- Agrees with in-text citations
- States everything needed for identification and
retrieval - Author responsible for errors
- Check each reference with item in hand
75Electronic Sources in Reference List
- Citation concept hasnt changed. Provide
complete, accurate bibliographic data - Do not knowingly publish a dead link
- Web items may be Web only, or electronic versions
of items available in print. Cite the version you
used.
76Problems with electronic cites
- Many formats periodical, document, e-mail,
e-book, newsgroup - Some URLs are very long--how to divide for next
line easy to make typos. - Some web sites give several URLs- one for the
Citation alone, the Abstract, the Article - May lack authors, dates and page numbers
77Internet-only journal
- Frederickson, B. L. (2000, March 7). Cultivating
positive emotions to optimize health and well
being. Prevention Treatment, 3, Article
0001a. Retrieved November 20, 2000, from
http//journals.apa.org/prevention/ - volume3/pre0030001a.html
-
78Internet article w/print source
- VandenBos, G., Knapp, S., Doe, J. (2001). Role
of reference elements in the selection of
resources by psychology undergraduates
Electronic version. Journal of Bibliographic
Research, 5, 117-123.
79Government Web site
- United States Sentencing Commission. (n.d.) 1997
sourcebook of federal sentencing statistics.
Retrieved December 8, 1999, from
http//www.ussc.gov/annrpt/1997.htm
80Message posted - Newsgroup
- Chalmers, D. (2000, November 17). Seeing with
sound Msg 1. Message posted to
news//sci.psychology.consciousness
81NYT Online
- Hilts, P. J. (1999, February 16). In forecasting
their emotions, most people flunk out. New York
Times. Retrieved November 21, 2000, from
http//www.nytimes.com
82Data file from govt agency
- National Health Interview SurveyCurrent health
topics 1991Longitudinal study of aging.
(Version 4) Data file. Hyattsville, MD
National Center for Health Statistics.
83Virtual Conference Paper
- Tan, G., Lewandowsky, S. (1996). A comparison
of operator trust in humans versus machines.
Paper presented at the CybErg 96 virtual
conference. Retrieved May 16, 2000, from
http//www.curtin.edu.au/conference/ cybert/centr
e/outline.cgi/frame?dirtan -
84Computer programs/software
- If well known, do not put in reference list
- If well known, text reference only
- If not well known, place in reference list
- Miller, M. E. (1993). The Interactive Tester
(Version 4.0)Computer software. Westminster,
CA Psytek Services.
85Electronic copy of abstract
- Fournier, M., (1999). Optimism and adaptation to
multiple sclerosis What does optimism mean?
Journal of Behavioral Medicine, 22, 303-326.
Abstract retrieved October 23, 2000 from
PsychINFO database.
86Govt database on the Web
- U. S. General Accounting Office. (1997,
February). Telemedicine Federal strategy is
needed to guide investments (Publication No.
GAO/NSAID/HEHS-97-67). Retrieved September 15,
2000, from General Accounting Office Reports
Online via GPO Access http//www.access.gpo.gov/s
u_docs/aces/aces160shtml?/gao/index.html
87ftp retrieval
- Crow, T. J. (2000). Did homo sapiens speciate
on the y chromosome? Psycoloquy, 11. Retrieved
March 25, 2001, from ftp//ftp.princeton.edu/ han
ad/Psycoloquy/2000/volume. 11/psych.00.11.001.lang
uage-sex- chromosomes.1.crow
88Legal Publications
- The Bluebook A Uniform System of Citation
- APA covers very little, but refers you to the
Bluebook - Special citation forms
- Footnotes instead of reference list at the end
- For many footnotes to same item, use id., supra,
and infra
89Legal Citations
- Citation theory the same Identify item so there
is no mistake as to what it is and form in which
you obtained it - Different citations for different phases of
publication (slip law, Statutes at Large, U. S.
Code)
90Court Decisions
- Name v. Name, Volume Source Page (Court and
Date). - Lessard v. Schmidt, 349 F. Supp. 1078 (E.D. Wis.
1972). - In text Lessard v. Schmidt (1972)
- In text (Lessard v. Schmidt, 1972).
91 U.S. Supreme Court
- Brown v. Board of Educ., 347 U.S. 483 (1954).
- Maryland v. Craig, 110 S. Ct. 3160 (1990).
92Reference to appealed case
- Durlinger v. Artiles, 563 F. Supp. 322 (D. Kan.
1981), affd, 727 F.2d 888 (10th Cir. 1984). - In text
- Durflinger v. Artiles (1981/1984)
93Unpublished case
- Gilliard v. Oswald, No. 76-2109 (2d Cir. March
16, 1977). - Gustin v. Mathews, No. 76-7-C5 (D. Kan. Jan 31,
1977) (LEXIS0, Genfed library, Dist. File).
94Statutes
- Name of Act, Volume Source xxx (Year).
- Mental Health Systems Act, 42 U.S.C. 9401
(1998). - In text
- Mental Health Systems Act (1988)
95Uncodified statute
- Americans With Disabilities Act of 1990, Pub. L.,
No. 101-336, 2, 104 Stat. 328 (1991).
96State Legal Materials
- See Bluebook blue pages. U. S. Jurisdictions
- Each state has different court and statutory
publications - Names, years and abbreviations for each are given
97Nevada
- Nevada Reports (Nev.)
- Pacific Reporter (P., P.2d)
- Nevada Revised Statutes (NEV. REV. STAT. x
(19xx) Also NRS - Nevada Revised Statutes Annotated (NEV. REV.
STAT. ANN. x (Michie 19xx) - Statutes of Nevada (19xx Nev. Stat. xxx)
98Nevada citations
- Nevada Gaming Commission v. Desert Palace, Inc.
101 Nev. 173, 647 P.2d 477 (1985). - 1995 Nev. Stat. 497.
- NRS 463.1405 (2).
- NGC Reg.16.405(c).
99Federal regulation
- Title/Number, Volume Source xxx (Year).
- FTC Credit Practices Rule, 16 C.F.R. 444
(1999).
100Legal Periodical
- Italics are the reverse of APA rule
- Authors full name given, first name first
- Punctuation different
- Each periodical has prescribed abbreviation
- Periodical in all caps
101Legal Periodical Sample
- Ruth Bader Ginsburg Barbara Flagg, Some
Reflections on the Feminist Legal Thought of the
1970s, 1989 U. CHI. LEGAL F. , 11. - Query Should you convert this to APA style if
your article will be published in a non-legal
journal?
102Electronic Legal Sources
- Bluebook discourages Internet citation
- Cite materials in original form
- LEXIS and DIALOG are O. K.
- When referencing legal databases, state
available in, not retrieved from
103Legal citation - summary
- Buy the Bluebook 17th edition
- Bluebook has more detail, examples, and
explanations - Number, Source abbreviated, Number, ( Date)
- Must still cite sources in-text (use first few
words of reference and date)
104APA Survival Tactics
- Buy the Manual
- Personalize and customize the manual
- Add your own entries to the index
- Use subject tabs to find sections
105Survival Tactics, contd
- Memorize the basic formulas
- Write up references with item in hand
- Photocopy title page and bibliographic info from
all your references - Save photocopies and notes for 5 years
106For more assistance
- Web site http//apastyle.org
- APA software. Style Helper 3.0
- Mastering APA Style Instructors Resource Guide
- Mastering APA Style Students Workbook
Training Guide - APA Style for Electronic Resources
107Quiz Time
- Whats the missing punctuation?
- Jones J J Miller R F Jr Anderson C Martin D K H
Getting ahead in hospitality 3rd ed 1999 Boston
Good Books Inc
108Quiz Time
- Unscramble and correct
- Washington, DC. A financial approach to detecting
and resolving crimes. U. S. Internal Revenue
Service. n.d. Financial investigations
Publication 1714 (6-93). U. S. Government
Printing Office.
109Quiz Time
- Are the personal names in the correct order?
- Are the italics correct? Whats missing?
- R. W. Erwin, Jr. (1997). Reviewing books for
scholarly journals. In Moxley, J. T. Taylor,
(Eds.) Writing and Publishing For Academic
Authors (pp. 83-90). Lanham Rowman Littlefield.
110Quiz Time
- Below is a faulty electronic journal listing.
What should be left out? - Eaglen, A., Lashley, C., Thomas, R. ( 2000,
August). Modelling the benefits of training to
business performance in leisure retailing.
Strategic Change, 9(Issue5), pages 311-325.
Electronic magazine. Available on the Internet.
Retrieved January 10, 2001 from
http//www3.interscience.wiley.com PDF Full Text
plus Abstract.
111Thanks for coming