Special Education Data Collection

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Special Education Data Collection

• Fall Special Education Conference
• 10/12/06
• Steve Smith

2
Agenda

• Introduction to the SECC
• Significant changes from last year
• Avoiding Pitfalls
• Timeline
• Questions
• Other Special Education data collections
• Contact Information

3
Introduction

• What is the SECC?
• Special Education Child Count
• When is the SECC data collected?
• Annually on December 1
• Why collect the SECC data?
• To gain an accurate count of the number of
  students with disabilities in Oregon

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Introduction (cont.)

• Where do I find the SECC Application?
• Go to the ODE District Site https//district.ode.
  state.or.us
• Click on Collections and choose Application
  Systems
• Scroll down to Special Ed Child Census and click
  on SECC Documents Page
• http//www.ode.state.or.us/search/results/?id167

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Introduction (Cont.)

• Click on SECC 2006-07 Application
• Click on the link at the bottom to download the
  application and follow the on-screen
  instructions.
• The use of the SECC Application is the focus of
  our regional trainings and will not be covered
  during this session.

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Significant Changes

• 2005
• 100 SSID required for first time

• 2006
• LEP status is required for all children 3-21
• Some Federal Placement types are changing
• Student Mailing Addresses are encouraged.

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Federal Placement Types (ECSE)

• Old Categories
• Early Childhood
• EC Special Education
• Home
• Part-Time EC/ECSE
• Residential Facility
• Separate School
• Itinerant Service Outside the Home (Optional)
• Reverse Mainstream Setting (Optional)

• New Categories
• Early Childhood Program (80 or more)
• Early Childhood Program (40-79)
• Early Childhood Program (less than 40)
• Separate Class
• Separate School
• Residential Facility
• Home
• Service Provider Location

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Federal Placement Types (K-21)

• Old Categories
• Regular Class (Outside Regular Class less than
  21)
• Resource Room (Outside Regular Class 21-60)
• Separate Class (Outside Regular Class more than
  60)
• Separate School (Public/Private)
• Residential Facility (Public/Private)
• Homebound/Hospital
• Correctional Facilities
• Parentally Placed in Private School

• New Categories
• Regular Class (Inside Regular Class 80 or more)
• Resource Room (Inside Regular Class 40-79)
• Separate Class (Inside Regular Class less than
  40)
• Separate School (Public/Private)
• Residential Facility (Public/Private)
• Homebound/Hospital
• Correctional Facilities
• Parentally Placed in Private School

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Avoiding Pitfalls

• Be ready to submit on December 1
• Read the Manual Users Guide (http//www.ode.sta
  te.or.us/search/results/?id167)
• Regional Services
• Communication between the district and the
  regional program is crucial

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Avoiding Pitfalls (Cont.)

• Pay close attention to special cases
• LTCT
• YCEP
• JDEP
• OSB/OSD
• Parentally Placed Private School Students
• Charter School Students

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Timeline

• Training from September through November
• Collection opens on Dec. 1
• Collection closes on Dec. 15
• Error correction process from Dec. 18 - 22
• Final data due to OSEP on Feb. 1 (2007)

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Questions?
13
SpEd Exit

• Very similar to SECC
• Range of Dates from July 1 to June 30 (or last
  day of school)
• Collected at the end of each school year to meet
  federal requirements in IDEA 2004 and to coincide
  with general education collections for graduation
  and dropout rates.

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Early Intervening Services

• New Collection for 2005-2006
• Aggregate level
• E-mail submission due 9/30
• Form Instructions located on the ODE website
  at http//www.ode.state.or.us/search/page/?id479

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Personnel Census

• This collection is no longer in existence.
• All special education personnel data will be
  collected through a new ODE collection
• SpringStfPos06-07
• 3/1/2007 3/31/2007
• Contact Lynn.McCallister_at_state.or.us
• 503.947.5632

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Child Find (Indicator 11)

• Contact Valerie Miller
• Valerie.Miller_at_state.or.us
• 503.947.5705

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Suspension/Expulsion/Removal/Truancy (SET)

• Contact David Guardino
• David.Guardino_at_state.or.us
• 503.947.5811

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Contact Information