Pennsylvania Department of Education

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Pennsylvania Department of Education
Pennsylvania Information Management System
(PIMS) School Year 2008-2009 Template Changes
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Before we begin

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Webinar Guidelines

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Agenda

• Introductions Objectives
• Changes to Existing Templates
• Student/Student Snapshot Template
• Programs Fact Template
• Course, Course Instructor and Student Course
  Enrollment Templates
• New Special Education Domain
• Special Education Snapshot Template
• Special Education Services Fact Template
• Special Education Events Template
• New Student Grades Template
• PIMS Updates
• Questions and Answers

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Student/Student Snapshot Changes
Field Name Field Type of Change Notes
Educationally Disadvantaged 22 Field no longer collected
Challenge Type 34 New code values New values of Gifted without Disability and Gifted with Disability
Homeless 111 Field changed to conditionally required new code values Code set changed from options for Yes, No and Doubled Up to options for Shelter, Transitional Housing, Awaiting Foster Care Placement, Doubled Up and Unsheltered
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Student/Student Snapshot Changes (contd)
Field Name Field Type of Change Notes
Migrant Status 112 New code values Code set changed from options for Yes and No to options for 1st Semester Only, 2nd Semester Only, Both and Does not meet migrant eligibility
Race or Ethnicity Subgroup Code 114 New Field Only required for special education students multi-racial is not a reportable code at this time
Home Language Code 123 New code values New languages added to code set see Appendix J
Course of Study 175 Field no longer collected
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Programs Fact Changes
Field Name Field Type of Change Notes
Programs Code 5 New code values New values for ELL/LEP and Homeless these programs will now be tracked within this template
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Course, Course Instructor and Student Course
Enrollment Changes
Field Name Template Field Type of Change Notes
Primary Instruction Language Code Course Instructor 20 New code values New languages added to code set see Appendix J
Semester Course 26 New code values New values for 4-week marking periods see Appendix O B (Both) value again available
Semester Course Instructor 17 New code values New values for 4-week marking periods see Appendix O B (Both) value again available
Semester Student Course Enrollment 13 New code values New values for 4-week marking periods see Appendix O B (Both) value again available
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Special Education Collection in PIMS

• The Special Education data collection in PIMS
  should be viewed as a work in progress
• PDE will continue to run the Special Ed
  collection in parallel until the Bureau is
  satisfied that the data collected in PIMS is
  congruent with Penn Data
• The authoritative source of Special Ed data while
  the parallel is running will be Penn Data

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New Domain Special Education

• Special Education data will be collected in PIMS
  for the first time in the March collection
• LEAs should continue to submit Special Education
  data to PennData
• Parallel collection in PIMS
• When data will be reported
• Data as of 12/1/2008 will be submitted to PIMS
  in March 2009
• Data as of 6/30/2009 will be submitted to PIMS
  during the summer collection
• Students missed in the 12/1/2008 Snapshot and
  Events (consistent with PennData Student
  demographic information may not be changed)
• Templates include
• Special Education Snapshot
• Special Education Services Fact
• Special Education Events
• Race or Ethnicity Subgroup Code (field 114) in
  the Student Snapshot will be used for Special
  Education reporting

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Special Education Snapshot Template
Identifies primary details of a students
participation in Special Education.

• One record per LEA, School Year, Student and
  Snapshot Date
• Special Education students only
• Includes Special Education details such as
• Primary and Secondary Disability
• Amount of Educational Services
• Type of Support
• Residency
• Service Provider
• Etc.
• Actual district and school (location) codes of
  the LEA that is educating the student will be
  captured in fields 46 and 16 respectively
• Field 16 - Service Provider Location Code and
  Field 46 Service Provider AUN - Where the child
  is receiving the special education services

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Special Education Services Fact Template
Identifies services provided to Special Education
students.

• One record per LEA, Location, School Year,
  Student, Snapshot Date and Service Code
• Special Education students receiving related
  services/supplemental aids and services only
• Transportation
• Audiological Services
• Psychological Services
• Occupational Therapy
• Counseling Services
• School Health Services
• Social Work Services
• Etc.

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Special Education Events Template
Identifies evaluation and transition events for
Special Education students.

• One record per LEA, School Year, Student, Event
  Type and Event Date
• Includes event details such as
• Event Type Code (Evaluation, Post Secondary
  Education and Training Goal, etc.)
• Event Date
• Event Outcome Code (Eligible vs. Not Eligible)
• Non Compliance Reason
• Etc.
• If the Special Ed Event template is submitted for
  an evaluation event, the Event Date should be the
  date of the parents permission to evaluate
• If the Special Ed Event template is submitted for
  a transition event, the Event Date should be the
  IEP date

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Special Education Collection

• Who submits Special Ed templates in PIMS?
• The District of Residence, except for 1306
  (public agency placed) students which are to be
  reported by the Host District
• Please note In order to submit your Special Ed
  templates, LEAs must submit a Student template
  records for your Special Ed students, if not
  previously reported in PIMS by your LEA

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New Template Student Grades
Collects information on final course grades for
all students.

• Will be collected in the 2008-09 PIMS Summer
  Collection
• One record per LEA, Location, School Year, Course
  Code, Section Code, Student and Semester
• Submit final course grades
• Grades
• Must be entered in either numeric format (field
  10) or alpha format (field 11) for secondary
• Pass/fail indicator (field 12) required for
  both primary and secondary

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PIMS Project Updates

• March PIMS Collection
• Runs March 2 through April 6
• Snapshot date is March 2, 2009
• PIMS Manual v2.0.1 available no later than 2/6
• Updated PIMS Access DB available early next week
• HQT Update
• March Course Collection
• Cognos Upgrades Planned

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Project Resources

• Project website
• http//www.pde.state.pa.us/PIMS
• Contains resources such as the PIMS Users Manual,
  the PIMS Access DB, and the Who Reports Whom and
  the Who Reports What documents
• Check frequently for updates
• PIMS Help Desk
• 1-800-661-2423

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PIMS Webinar QA

1
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tool.
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be made via microphones.