SPRING 06 HIGH SCHOOL TESTING WORKSHOP

1
SPRING 06 HIGH SCHOOL TESTING WORKSHOP

• AIMS TerraNova

2
Primary Site Test Coordinator Responsibilities

• Inventory test materials
• Distribute, collect, count, and return all test
  materials to locked storage
• Remember IEPS and 504s need to be reviewed for
  accommodations
• Set-up a test check-out and check-in procedure
• Provide test procedures and security procedures
  training to test administrators and all proctors
• Create a sign-in procedure for test takers
• Have a plan for students with improper behavior
• Review and read your Test Coordinator Manual for
  a more detailed list of responsibilities

3
Training Test Administratorand Proctors

• Reviewing testing schedule for each day of
  testing
• Reviewing Test Administration Directions have
  teachers highlight and make notes in manual as
  needed
• Reviewing Test Security Procedures including
  review of Test Security Agreement
• Preparing classroom/testing site appropriate
  test environment and permissible visual aids
• Handling of test materials before, during, and
  after testing
• Preparing resource materials
• Discussing procedure of students requiring test
  accommodations (Ell, SpEd, or 504 students)
• Preparing test booklets and answer documents
  barcode labels, bubbling accommodations,
  transcription of answers to regular answer
  document for students receiving certain
  accommodations on writing

4
Test Coordination During Testing

• Monitor Test Administrators
• Correct administration procedures
• Correct room set up
• Active proctoring
• Monitor Student Conduct
• No cell phones or electronic devices
• No scratch paper on AIMS (OK on TerraNova)
• No talking or disruptive behavior
• Maintain Careful Records of who tested
• Use a sign-in pages and require students to show
  ID if need be

5
AIMS Test Calendar Times

• All AIMS are untimed times given are estimates
  only
• Arrangements must be made for those students who
  need more than the suggested times
• May not carry over any testing to the next day

6
TerraNova Test Calendar Times

• For each content area add on 5/10 mins. for
  administering the sample test questions and
  reading introductions and directions
• TerraNova Testing is on April 4 same day as
  AIMS Math
• TN make-ups anytime during the testing window
  April 4 April 21

7
What is new for Spring 2006?

• Precoded Demographic Information
• Barcode Labels for AIMS HS Writing/Reading will
  not arrive with other test materials will
  arrive week prior to testing
• Barcode Labels for AIMS Math and pre-coded
  answer documents for TerraNova will be included
  in the Test Coordinator Kits with test materials
• If student has a label use it! If label data
  needs to be corrected, correct in SAIS not on the
  label itself

8
What is new for Spring 2006?

• AIMS Test Manuals
• Revised script in test administration directions
• Bleed tabs for easier use
• Reduced duplication between Test Coordinator
  Manuals and Test Administration Directions
• TerraNova Administration Directions
• Can not modify TN test manuals so not current
  with AZ rules
• TN Test Administration Directions go against AZ
  rules. ADE not able to modify so follow these
  rules instead
• gt Teachers can not invalidate a test only
  district
• testing coordinator can
• gt Can not use a calculator (except for IEP)

9
What is new for Spring 2006?

• Return of Test Materials (see slides 44-51)
• Scoring of AIMS Writing Response
• At least 12 independent readers for every AIMS HS
  writing response every trait read at least 2
  times
• Off topic receives a 0 score
• Accommodation Changes
• No more J code needed for alternate
  (non-standard) accommodations
• Accommodations bubbled on inside cover of answer
  document

10
Which Students are Eligible to Test for AIMS ?

• Students in cohorts 2007, 2006, 2005, and below
  who have not passed in any content area
• TUSD and private school students who have signed
  up and want to try to improve from Meets to
  Exceeds in a content area
• Students who have Meets but did not sign-up to
  test are to be tested only if sufficient test
  materials are available
• No student(10th -12th) is exempt from AIMS
  testing
• If not taking AIMS then taking an alternate
  assessment per IEP

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Which Students Test for TerraNova ?

• All 9th grade students, unless taking an
  alternate assessment per IEP
• TerraNova is administered on April 4. Make-ups
  are to be scheduled within the testing window of
  April 4 April 21
• Any deviation is a serious test violation

12
Test Book Format

• AIMS
• Three test books Writing, Reading, Math,
  multiple forms with spiraling
• Test date is clearly printed on the cover of test
  book
• Still only two answer documents one for
  Writing/Reading one for Math
• Must use same answer document if student doing
  both Writing Reading logistical concern
• Form T is used for the Make-ups
• TerraNova
• One book and one pre-coded answer document

13
TEST ADMINISTRATION PROCEDURES

• Test Security
• Test Setting
• Student Demographic Information
• During Testing
• After Testing
• Reportable Testing Incidents

14
Test Security

• Test coordinators are responsible for a complete
  inventory of all test materials upon receipt of
  test materials and throughout the testing process
• Test materials must be kept in locked storage
  when not in use (classroom is not okay)
• Test administrators must return materials daily
  to site test coordinator and must sign test
  materials out and back in
• All test materials must be returned to testing
  warehouse after completion of testing

15
More Test Security

• All school personnel who have access to AIMS and
  TN must sign a Test Security Agreement (page
  28 in Test Coordinator Manual)
• Keep security agreements on file at the school
  except for the principal agreement that
  agreement comes back with your testing materials
• Violations of test security are a serious matter
  that could result in disciplinary actions
  including revoking of certification and
  withholding of school funds

16
Test Security Test Content

• Tests must be administered exactly as stated in
  test administration directions and no materials
  may be reproduced
• Do not preview, read, study, or examine the
  actual test
• Actual test items may not be disclosed or
  discussed

17
Test Security Test Validity

• Standardized Test Administration
• Tests must be administered exactly as stated in
  the Test
• Administration Directions
• Maintain Integrity
• Do not provide answers to students or assist
  students with answers
• Do not allow use of inappropriate resources such
  as word walls or
• calculators (exception IEPs)
• Do not review or change student answers
• Avoid Student Cheating
• Do not allow students to share information
  during testing
• Do not allow the use of any electronic devices,
  including cell phones
• Proctor the test appropriately and actively

18
Test Setting

• Seat students at desks or tables with sufficient
  room between students to prevent cheating
• Visual aids that may assist students with an
  answer must be removed or covered up except for
  the Six Traits for writing and AIMS Math
  Reference Sheet
• Have an adequate supply of dictionaries,
  thesauri, and pencils - ink pens may not be used
  
• Note Dictionaries may only be used during the
  writing
• portion of AIMS

19
AIMS Student Demographic Info

• If a student has a label
• Use it contains all required demographic
  information, except for accommodations used
• Affix label to the front of the student answer
  document in the indicated space (see slide 20)
• Do not bubble in demographic data on the back
  side of answer document
• If back side gets bubbled in, must erase the
  bottom half

20
Front Cover of Answer Document Placement of
Pre-Coded Barcode Labels
Student fills this in
Pre-coded student barcode labels are to be placed
on the front of the student answer document in
the designated area. You must utilize only a
CTB-generated label with a barcode. Do not write
or mark in the designated barcode label
space. IMPORTANT Make sure to place the correct
barcode label on the answer document (for
example, place only a W/R label on a W/R answer
document)!
19
21
More AIMS Student Demographic Info

• If a TUSD student does not have a label
• All demographic data on the back of the answer
  document must be hand bubbled after the student
  has tested
• Follow bubbling instructions in the Test
  Administration Directions, pages 31-36
• Only school personnel (no students) can bubble
  in demographic data after the test is completed

22
Private School or Home SchoolStudent
Demographic Info

• Fill in the top half of the back side of the AIMS
  answer document and for SAIS , put in students
  phone number
• If home-schooled, then must mark box 6 on bottom
  half of the back side of the AIMS answer document

23
HOW WHERE TO FILL IN ACCOMMODATIONS FOR AIMS

• IEP, ELL, 504
• Standard
• Alternate
• Writing Accommodations

24
Inside Front Cover AIMS Answer Document
Students must bubble in which form was taken
For those students receiving testing
accommodations, district personnel need to fill
in the appropriate boxes
Other Information box is not being used
See Pg 37 of AIMS HS Test Administration
directions or Pg 11 of Test Coordinator
Manualfor details
25
Testing Accommodations Inside Cover of AIMS
Answer Document See page 37 of Test
Directions for instructions on completing
test accommodations
23
26
Filling in Standard Accommodations for AIMS

• Fill in the bubble that applies if a student has
  an IEP, 504, or is an English Language Learner
• Bubbles must be filled in for each content area
  that applies
• Braille and Large Print are standard
  accommodations

27
Filling in Alternate Accommodations for AIMS

• Fill in the bubble that indicates if a student
  has an IEP or a 504 (in unusual circumstances
  approved by ADE)
• Fill in the bubble that indicates which alternate
  accommodation(s) the student received
• If student received an alternate accommodation
  not listed, fill in the bubble that indicates
  another alternate accommodation was used
• and this accommodation must be approved by
  ADE.
• For students receiving alternate accommodations
  not listed, records of the alternate
  accommodation provided must be maintained as
  described in Testing Accommodation Guidelines
  for 2005-2006, which can be found on the ADE
  website at www.ade.az.gov.standards/aims/administ
  ering

28
Writing Accommodations

• For students using a word processor, tape
  recorder, scribe, Braillewriter, or a large print
  test book and answer document as an accommodation
  (standard), their responses must be transcribed
  into a standard AIMS HS answer document for
  scoring purposes
• The test coordinator, test administrator,
  proctor, or other designated school personnel
  must transcribe the responses exactly as produced
  by the student without changing spelling,
  punctuation, word choice, or any other aspect of
  the student responses
• After transcribing student responses into the
  standard answer document, all electronic versions
  must be deleted

29
During Testing

• Watch for student misconduct and cheating -
  specifically
• Use of calculators or other electronic devices
  (unless on students IEP)
• Use of scratch paper (not permitted for AIMS)
• Use of inappropriate reference materials
• Working on incorrect session or test
• Disruptive students
• Imposter students
• NOTE If you feel a test (AIMS or TerraNova)
  needs to be
• invalidated call Cindy Hurley for further
  instructions.

30
After Testing

• Confirm that each student who tested returned a
  test booklet and an answer document
• Collect all test materials
• Complete demographic information for students
  without barcode labels (AIMS) or Pre-coded answer
  documents (TN) after the student has tested
• Inspect answer documents as instructed in the
  Test Administration Directions
• Package and return test materials to testing
  warehouse on assigned check-in date

31
Reportable Testing Incidents

• Report any of the following to Cindy Hurley
• 225-5418
• Lost or missing test materials
• Misconduct of students such as stealing or
  cheating
• Misconduct of faculty/staff such as reviewing the
  test or giving answers to students

32
RECEIVING PREPARING MATERIALS

• What to Expect When
• Inventorying Materials
• Requesting Additional Materials
• Pre-Coded Barcode Labels (Aims) Pre-
• coded Answer documents (TN)
• Organizing the Answer Documents After Testing
• Packaging Scorables vs. Non-Scorables

33
What to Expect for AIMS When

• AIMS R/W to arrive at your school on February 15
  - boxes will arrive numbered as Box 1 of 13, etc.
  Barcode labels will arrive later.
• AIMS Math to arrive at your school around March
  22-23. Bar code labels will arrive at the same
  time
• We verified that the CTB inventory matched with
  what is actually in your boxes. We made
  corrections where needed This time we did count
  the individual tests, not just the packages
• Box 1 contains the Packing Slip from CTB.

34
Contents of AIMS Boxes

• CTB Inventory List with corrections made on
  them
• Writing Test Books (Forms A and T)
• Reading Test Books (Forms A-O, and T) - spiraled
• Combination Writing/Reading Answer Document
• AIMS HS Test Administration Directions

35
What to Expect for TerraNova and When

• TerraNova to arrive at your school around March
  22-23 (same time as the AIMS Math)
• Content of boxes
• gt Accountability and Research Inventory
  Sheet
• gt TerraNova 2nd Edition Test Books
• gt Pre-coded and blank answer documents
• gt Rulers
• gt TerraNova Test Directions
• gt Return Box Labels

36
Inventorying Test Materials

• Do not wait to inventory your materials until the
  last minute
• Count the number of AIMS boxes and match to the
  number you should have received per CTB inventory
• Open Box 1 to find the packing list and compare
  total number of test materials received to what
  is needed. Call or email Cindy ASAP to request
  more tests. Must call by Feb. 17.
• Then inventory materials in boxes and call Bert
  (617-8187) with discrepancies.
• Note TerraNova will be boxed from TUSD
  warehouse so there
• will be no CTB inventory, only Accountability
  and Research
• inventory

37
Requesting Additional Materials

• ADE monitored ordering and will be monitoring the
  Short/Add requests be able to verify names of
  students needing these materials
• Be sure to keep list of private school students
  and dates they contacted the school for AIMS
  testing
• Let Cindy Hurley know by the morning of February
  17 if you need more tests for AIMS Reading and
  Writing, and March 24 for AIMS Math or 9th
  TerraNova
• Note Someone from your site will need to pick
  up extra materials if needed, as we have no
  additional staff to run them out to your school

38
Pre-Coded Bar Code Labels

• AIMS
• You will receive pre-coded student barcode labels
  one set for R/W and later one set for Math
• There are two labels per set plus a master
  (dummy) label
• Do not use the master label on any answer
  documents
• Very important that the correct label is placed
  on the corresponding answer document an
  incorrect label used will result in all pre-coded
  data being lost
• TerraNova
• There are no labels instead pre-coded answer
  documents are provided as well as blank ones (if
  needed)

39
Pre-Coded Barcode Label Examples Math
Writing/Reading
Master Label
Extra Barcode
BarcodeLabel
37
40
Unused Pre-Coded Barcode Labels

• Do NOT retain unused barcode labels from the
  Writing/Reading or Math test sessions for use in
  future test administrations. Pre-coded labels
  are valid for the immediate testing session
  only!
• If you place the wrong label on a student answer
  document, obtain a new answer document and
  utilize the extra barcode label provided.

41
TerraNova Answer Documents

• Most students will have a pre-coded answer
  document no demographics need to be filled in
• If there is no pre-coded answer document for a
  student, then blank ones are provided and all
  student-identifying information will need to be
  filled in by school personnel see slide 42
• If a student has used an accommodation, then
  boxes AA and possibly BB must be filled in on
  their answer document see slide 43

42
Filling in Demographics on TerraNova Answer
Document
Note There are two sections that we do not fill
in InView Level and Special Codes, so
ignore these sections
This detail (Level 19, Form C) is not in the
Teacher Directions
This information is taken directly from the Test
Coordinator Manual Pg. 14. It also can be
found in the Test Directions for Teachers on Pg.
6, but it is not as user friendly
43
Filling in Sections AA and BB on TerraNova Answer
Document
Note This information can only be found in the
Test Coordinator Manual Pg. 14.
44
RETURNING TEST MATERIALS

• Organizing the Answer Documents After
• Testing
• Packaging Scorables vs. Non-Scorables
• Check-In of Materials

45
Organizing the AIMS Answer Documents

• Check bar-code label placement
• Check back of answer document
• - if there is a label then nothing should be
  filled in on back
• - if there is no label then the back should
  be filled in
• Check answer documents to ensure loose sheets of
  paper, paper clips, or sticky notes have not been
  left inside
• Check test booklets to ensure answer documents
  have not been left inside
• All answer documents must be separated by content
  area and then by cohort
• Answer documents should be arranged face-up and
  separated by colored sheets of paper
• Do not band answer documents in any way

46
Organizing the TerraNova Answer Documents

• Confirm that Testing Accommodations (Sections AA
  and BB) have been filled in if needed on all
  answer documents
• Verify that all student-identifying information
  on non pre-coded answer documents has been filled
  in
• Check answer documents to ensure loose sheets of
  paper, paper clips, or sticky notes have not been
  left inside
• Check test booklets to ensure answer documents
  have not been left inside
• Answer documents should be arranged face-up
• Do not band or clip answer documents

47
Packaging Scorables and Non-Scorables

• Scorables
• Answer documents that are to be scored are
  considered scorables and need to be boxed and
  labeled separately
• Do not mix any scorables with non-scorables may
  result in lost tests and/or late-receipt scoring
  fees
• Non-Scorables
• Test books and unused barcode-labels are
  considered non-scorable and should be boxed and
  labeled separately
• Keep all unused or damaged answer documents
  grouped together and boxed with the non-scorables
  they will need to be counted as well
• NOTE Box test materials in the original boxes
  sent to you these
• must be used for return of materials to CTB

48
Damaged Materials Due to Biohazard

• If a test booklet is damaged due to a biohazard
  (i.e., vomit, blood, or extreme amounts of
  mucus), do not return these booklets to the
  warehouse
• Dispose of biohazard damaged booklets and make a
  note so that during materials check-in a note can
  be written on the Materials Inventory Sheet to
  explain the discrepancy

49
CheckingIn Materialsfor AIMS W/R

• There will be two check-ins due to the need to
  start scoring immediately for quick turn-around
  results
• gt One check-in is for the Feb. 28 Mar. 1
  testing
• gt One check-in is for the Make-Up testing
  (Form T) and all
• non-scorables
• Only answer documents for Feb. 28 Mar. 1
  testing
• will be checked in to the testing warehouse
  on
• March 2, 3, or March 6
• Only answer documents for make-up testing (Form
  T) and all non-scorables will be checked in on
  March 9, 10, or 13

50
More About CheckingIn Materialsfor AIMS W/R

• There are no exceptions to the dates listed for
  check-ins we must comply with ADE
• Sign-up for a time slot with Bert 617-8187
• Please be on time when checking-in or call if you
  will be detained - there is so little wiggle room
  with our Spring Testing

51
CheckingIn Materialsfor AIMS Math and TerraNova

• AIMS Math will need to be checked-in first and
  there will also be two check-ins one for the
  regular testing and one for the make-up testing
• You will receive an AIMS Update from me before
  the April testing where I will explain the
  check-in procedure for the AIMS Math and Terra
  Nova
• I am waiting until later in case changes are made
  as a result of the Feb./Mar. testing

52
Need-to-Know andNeed-to-Remember

• Use of scratch paper for AIMS is a test
  violation.
• Students must use a No. 2 graphite pencil to mark
  their answers answers written in ink will not
  be scored.
• Test administrators are responsible for reading
  the test administration directions thoroughly
  No one told me that, can not be an excuse used
  if a test violation occurs.
• Students who become ill and must leave during the
  test administration of any AIMS content area are
  ineligible to continue the test for that content
  area or to make-up that testing session (See page
  7 of Test Administration Directions).

53
More Need-to-Know and Need-to-Remember

• Students who are disruptive, who refuse to
  participate, or who receive help from others, or
  otherwise engage in unacceptable behavior will
  have their opportunity to test revoked. In this
  case, notification of the incident and its
  consequences should be placed in the students
  cumulative folder and the parents be notified
  (See page 7 of Test Administration Directions).
• Test administrators and proctors need to walk
  around the room to make sure students are
  progressing through the test appropriately. Be
  particularly alert to students using ink.

54
Still More Need-to-Know and Need-to-Remember

• Students identified as Limited English Proficient
  (LEP) or who have been identified as Fluent
  English Proficient (FEP) for two or fewer years
  are eligible for certain standard accommodations
• as needed
• Accommodations for English Learners include
• gt Use of a published translation dictionary
  throughout
• the test
• gt Provide exact oral translation of test
  directions
• into students native language (no written
  translations
• allowed)
• gt Simplify language in directions in English
  only

55
Important Numbers Websites

• Cindy Hurley (A R) 225-5418
• Bert Thompson (Warehouse) 617-8187
• This presentation Spring06 HS Testing can be
  found at the TUSDStats website
  http//tusdstats.tusd.k12.az.us/ , then click on
  Resources link
• To access information about ELLs
  https//tusdstats.tusd.k12.az.us/planning/biled/bi
  led_front.asp
• or go to TUSDStats homepage and click on
  Language Assessment which is under Special
  Programs
• ADE Assessment Website
• http//www.ade.az.gov/standards/aims/
• To access Testing Accommodations Guidelines for
  2005-2006
• http//www.ade.az.gov/standards/aims/Administe
  ring/Default.asp

56
Thanks for the marathon effort it will take to
survive testing this spring!
We will do our best to support you in any way
that we can