Arizona PreTest High School Training

1
Arizona Pre-Test High School Training

• TerraNova 9th Grade
• AIMS Writing, Reading Math

2
Packet of Materials

• Hard copy of todays PowerPoint Presentation
• Sample Sign-In Sheet
• Test Security Agreement
• Testing Incident Report
• Math Reference Sheet
• Inspecting Test Materials
• Testing Accommodations

3
Todays Topics

• Test Coordinator Responsibilities
• What is new for Spring 2007?
• Testing Calendar
• Test Administration Procedures
• Materials receipt and returning
• Field Testing

4
AIMS and TerraNova Test Dates

• February 27 AIMS Writing
• February 28 AIMS Reading
• March 6 AIMS Writing Make-Up
• March 7 AIMS Reading Make-Up
• April 11 AIMS Math
• April 11 TerraNova 9th
• April 11- 20 TN Make-Up Window
• April 12 Science Field Test
• April 17 AIMS Math Make-Up

5
AIMS Test Calendar Times

• All AIMS are untimed times given are estimates
  only
• Arrangements must be made for those students who
  need more than the suggested times
• May not carry over any testing to the next day

6
Which Students are Eligible to Test for AIMS ?

• Students in cohorts 2008, 2007, 2006, and below
  who have not passed in any content area.
• TUSD and private school students who have signed
  up
• and want to try to improve from Meets to
  Exceeds
• in a content area.
• Students who have Meets but did not
• sign-up to test are to be tested only if
• sufficient test materials are available.
• No student(10th -12th) is exempt from
• AIMS testing If not taking AIMS then taking
• an alternate assessment per IEP.

7
TerraNova Test Calendar Times

• For each content area add on 5/10 mins. for
  administering the sample test questions and
  reading introductions and directions
• TerraNova Testing is on April 11 same day as
  AIMS Math
• TN make-ups anytime during the testing window
  April 11 April 20

8
Test Coordinator Responsibilities
9
Test Coordinator Responsibilities

• Read Test Coordinator Manual and Test
  Administration Directions
• Order Materials for shortages
• Train Test Administrators Proctors,
• Collect and store signature on Test Security
  Agreement
• Organize and distribute Test Materials
• Secure Test Materials during Testing Cycle
• Collect and secure Sign-In sheets from all sites
• Return materials to testing warehouse

10
Training Test Administrator Proctors

• Review testing schedule for each day of testing.
• Review Test Administration Directions have
  teachers highlight and make notes in manual as
  needed.
• Procedures including review of
• Test Security Agreement.
• Preparing classroom/testing site
• appropriate test environment and
• permissible visual aids.

11
Training Test Administrator Proctors Continued

• Handling of test materials before, during, and
  after testing.
• Discussing procedure of students requiring test
  accommodations (Ell, SpEd, or 504 students).
• Preparing test booklets and answer documents
  barcode labels, bubbling accommodations,
  transcription of answers to regular answer
  document for students receiving certain
  accommodations on writing.

12
What is New for Spring 2007 ?

• Testing Accommodations
• Field Testing
• Sign-In Sheets
• Testing Issues

13
Testing Accommodations

• Please review the document concerning
  accommodations provided in the testing packet.
• Every Test Administrator and Proctor must read
  the New Test Accommodation Guidelines for
  2006-2007 prior to administering the AIMS Test.
  (Copy in your packet)
• New accommodations titled Universal
  Accommodations are now available.

14
Who Gets Which Accommodation?

• Universal Accommodations are available to all
  students.
• Standard Accommodations are available to ELLs
  ,504s and Special Education students but each
  group has specific ones check list in
  guidelines.
• Alternate Accommodations are available ONLY to
  Special Education students with an IEP.

15
Field Testing

• AIMS HS Science Field Test
• (Please refer to slides 52 54)

16
Sign-In Sheet

• ALL Testing Sites will have a Sign-In Sheet
• (example in test packet).
• These sheets need to be secured by the Test
  Coordinator. (ADE randomly reviews Sign-In
  Sheets.)
• Sign-In Sheets provide documentation
• of who was testing in the room as
• well as verification that students were
• provided the opportunity to test.

17
Testing Issues

• When in doubt call Cindy Hurley 225-5418!
• Call Cindy to report any and all inappropriate
  testing incidents.
• Use the Testing Incident Report Form provided in
  your packet and return to Cindy.
• Inappropriate handling of incidents may result in
  liability issues.

18
Testing Issues - Continued

• When you follow proper testing procedures ADE
  can assist us.
• Only Cindy can invalidate an answer document once
  she has permission from ADE.
• Removing students who are disruptive does not
  mean you do not allow them to finish in another
  environment.

19
AIMS Test Administration Procedures
20
AIMS Testing Protocol

• The AIMS test is not timed.
• Approximate times represent the estimated time
  necessary for the vast majority of students to
  complete the test.
• Arrangements must be made to allow students to
  have as much time as is needed to finish the
  test.
• No AIMS testing session may carry over to the
  next school day.

21
AIMS Test Forms

• HS Reading/Mathematics uses Forms A J
• HS Writing uses Form A
• HS W/R and Math Make-Ups use Form T

22
Preparing to Test

• Please review the Test Coordinators Manual and
  Test Administration Directions prior to training
  Test Administrators, and Proctors.
• Many important items are covered
• in the manuals that will not be discussed
  today.

23
Preparing to Test - Labels

• Student data is extracted from SAIS on January 16
  for AIMS HS W/R.
• Student data is extracted from SAIS on February
  13 for AIMS HS Math (Science) bar code labels and
  TN answer documents.

24
AIMS Labels

• Student Bar Code Labels will contain ALL required
  demographic information except for information
  regarding accommodations.
• Student Bar Code Labels are to be placed on the
  front of the answer document. Do not use the
  Master Label.

25
AIMS Labels

• If a student has a label use it!
• Some missing or incorrect demographic data in the
  labels can be corrected for the test reports.
• To do so, use the label and have school personnel
  bubble the correct information in the lower half
  of the back of the answer document after testing.

26
AIMS Student Demographic Data Grid

• For students without a bar code label, the grid
  on the back must be completed by school
  personnel.
• The top half is to be completed before testing.
• The bottom half is to be completed after testing.
• Full instructions are in the Test Administration
  Directions

27
Private School or Home SchoolStudent
Demographic Information

• Fill in the top half of the back side of the AIMS
  answer document and since there is no SAIS , put
  in students phone number.
• Mark box 6 (not enrolled) on bottom half of the
  back side of the AIMS answer document.

28
DO NOT DO THIS!

• If a student does not have a bar code label, do
  NOT write the information in place of a label.

28
29
TerraNova Test Administration Procedures
30
TerraNova Testing Protocol

• TerraNova Test Directions for Teachers go against
  AZ
• rules. ADE not able to modify the test manual so
  follow
• these rules instead
• Teachers can not invalidate a test only
• the district testing coordinator can.
• Can not use a calculator (except for
  
• IEP).

31
During Testing

• Administer test exactly as directed in the Test
  Administration Directions.
• Monitor that all students who should be tested
  are being tested.
• Monitor that Test Administrators are Actively
  proctoring.

32
During Testing

• Active proctoring includes
• Confirming that only the appropriate students
  test
• Verifying that students testing on both Writing
  and Reading use the same answer document for both
  days
• Maintaining the scannability of the answer
  documents

33
During Testing

• Active proctoring also includes
• Maintaining accurate sign-ins and test material
  inventory.
• Watching for student misconduct.
• Confirming that the correct student name is
  handwritten on both the test book and answer
  document and the form code is bubbled.
• Confirming that all test materials have been
  returned prior to dismissing students

34
During Testing

• Watch for student misconduct/cheating
• including
• Use of calculators or other electronic devices
• Use of scratch paper (No for AIMS, Yes for
  TerraNova)
• Use of inappropriate reference materials
• Working in incorrect session or test
• Disruptive behavior
• Imposter students

35
Test Security

• Test materials must be inventoried upon arrival
  and the inventory should be maintained through
  the testing cycle.
• Test materials must be kept in locked storage
  when not in use.
• Test must be administered exactly as stated in
  the Test Coordinators Manual and the Test
  Administration Directions.
• All test materials must be returned to testing
  warehouse.
• Do not reproduce any test materials.

36
More Test Security

• Do not disclose any actual test items.
• Do not EVER discuss any test items.
• Do not provide answers to students.
• Do not change a students answer.
• Do not allow students to share information during
  testing.
• Do not preview, read, study, or examine the
  actual test or student responses.
• Do not allow scratch paper for AIMS and no
  calculators for any test (unless part of IEP).

37
More Test Security

• Do not allow the use of inappropriate resources
  such as word walls.
• Do not allow the use of any electronic device
  such as a cell phone or calculator.
• Do not allow talking during the test.
• Do not help students during the test.
• Walk the halls of the schools prior to testing to
  be sure appropriate modifications to classroom
  environments have been made.

38
More Test Security

• Violations of test security are a serious matter
  that could result in disciplinary actions
  including revoking of certification and
  withholding of school funds.
• All school/district personnel who have access to
  the HS AIMS and TerraNova must sign a Test
  Security Agreement prior to each test
  administration.
• Keep these agreements on file at schools except
  for the Principal's agreement return it with
  testing materials.

39
After Testing

• Collect all test materials.
• Complete demographic information for students
  without bar code labels.
• Confirm that the proctor who administered the
  test to any student receiving accommodations
  properly completed the inside front cover of the
  answer document.
• Inspect answer documents as instructed in
• the HS Test Administration Directions Pg.
  31.
• Package and return materials as directed to
  testing warehouse.

40
Reportable Testing Incidents

• Problems with testing materials
• - Defective test books or answer documents
• - Lost or missing test materials, etc.
• Misconduct by students
• - Cheating
• - Stealing test materials, etc.
• Misconduct by faculty/staff
• - Reviewing the test
• - Giving answers to students, etc.
• Report to Cindy Hurley 225-5418.
• Use Testing Incident Report Form

41
Receiving Test Materials

• Open all of the boxes and count the materials
  immediately upon receipt. Verify the material
  amounts indicated on the packing list (Box 1).
• If you are substantially short, call Cindy
  (225-5418) immediately (see slide 42).
• If you need just a small amount, call
• Bert (617-8187).
• Place the inventoried test materials
• in locked storage until and throughout
  testing.

42
Placing a short-add order

• If after you have inventoried your materials, you
  are short by a significant amount, call Cindy
  immediately (225-5418) to place a short-order.
• Short-order deadlines
• Feb. 20 1000 AM AIMS W/R
• Feb. 28 400 PM - Form T W/R
• April 3 1000 AM - AIMS Math, Science,
• TerraNova
• April 11 400 PM - Form T Math

43
AIMS Student Bar Code Labels

• Bar code labels are provided for each test
  administration, including the field tests.
• Place the label with the bar code on the front of
  the corresponding answer document.
• Only the Test Coordinator, Test Administrator, or
  Test Proctor should place bar code labels on
  answer documents.

44
Student Bar Code LabelsHS Writing/Reading Math
Master Label
Bar CodeLabel
Extra Bar Code
44
45
Student Bar Code Labels
Place student bar code label in the designated
area. Use only a CTB-generated label with a bar
code. Do not write or mark in the designated
bar code label space.Do not retain unused
labels. Return with your non-scorables.
Spring 2007
46
Refer to Testing AccommodationsGuidelines for
2006-2007 for

• IEP, ELL, 504
• Universal
• Standard
• Alternate
• Writing Accommodations

47
Inside Front Cover AIMS Answer Document
Students must bubble in which form was taken
For those students receiving testing
accommodations, district personnel need to fill
in the appropriate boxes
Other Information box is not being Used so
dont fill in
48
Testing Accommodations Inside Cover of AIMS
Answer Document
Note There Are 2 mistakes Here 1. 504s can
not have a scribe for writing 2. There
is no such thing this year as
another alternate accommodation.on
See Pg. 40 of AIMS HS Test
Administration Directions
49
TerraNova Answer Documents

• There are no bar code labels for TN.
• Most students will have a pre-coded answer
  document no demographics need to be filled in
• If there is no pre-coded answer document for
  
• a student, then fill in all
  student-identifying information on a blank
  answer document see slide 50.
• If student has used an accommodation,
  then boxes AA and possibly BB must be
  filled in on answer document see
  slide 51.

50
Filling in Demographics on TerraNova Answer
Document
Note There are two sections that we do not fill
in InView Level and Special Codes, so
ignore these sections
This detail (Level 19, Form C) is not in the
Teacher Directions
This information is taken directly from the Test
Coordinator Manual Pg. 14. It also can be
found in the Test Directions for Teachers on Pg.
6, but it is not as user friendly
51
Filling in Sections AA and BB on TerraNova Answer
Document
Note This information can only be found in the
Test Coordinator Manual Pg. 14.
52
HS Science Field Test

• This test is given to students in Cohort 09 who
  are enrolled in a Life Science course that is
  aligned with Strand 4 of the Arizona Science
  Standards in selected schools.
• The test administrator or proctor will have to
  advise students taking the test on how to fill in
  the bubble on the answer document related to the
  course they took last year.
• Administration time is approximately one hour.
• Students must be allowed to finish the test.

53
HS Science Field Test

• There are five numbered forms.
• Answer documents must be bubbled with the correct
  form number to indicate which form students used
  for the test.
• Test administrators or proctors must ensure that
  each student bubbles the correct form number on
  the answer document.

54
HS Science Field Test

• In what kind of Science course were you enrolled
  in last year?
• Life Science
• Physical Science
• Combination
• None

55
Returning Test Materials to TUSD Warehouse
56
Critical Dates for Return of Test Materials

• March 1, 2, and 5 for early return of AIMS W/R
  answer documents (scorables).
• March 8, 9, 12 for return of remaining AIMS W/R
  scorables and non-scorables.
• April 12, 13, 16 for early return of AIMS Math
  scorables.
• April 18, 19 for return of all other test
  materials (scoreables non-scorables for AIMS
  Math, TN, and Science.
• PLEASE CALL BERT (617-8187) TO SET UP A TIME SLOT
  TO RETURN MATERIALS.

57
Returning and Checking-In Test Materials

• Each set of tests (W/R and Math) has an early
  return time immediately after the test dates .
• Then after each make-up test date, the remaining
  test materials are returned.
• So for each round of testing you will need to
  make two trips to the warehouse to check in your
  test materials.
• It is imperative that you be on time for the time
  slot you have selected. If you arrive late, we
  most likely will need to reschedule you. We are
  on a very tight timeline this year.

58
Packaging Scorables and Non-Scorables

• Scorables
• Answer documents that are to be scored are
  considered
• scorables and need to be boxed and labeled
  separately.
• Do not mix any scorables with non-scorables may
  result in lost tests and/or late-receipt scoring
  fees.
• Non-Scorables
• Test books and unused barcode-labels are
• considered non-scorable and should be boxed
• and labeled separately.
• Keep all unused or damaged answer documents
• grouped together and returned with the
• used answer document.
• NOTE Box test materials in the original boxes
• sent to you these must be used for return of
  materials to CTB.

59
Organizing the AIMS Answer Documents

• Check bar-code label placement.
• Check back of answer document
• - if there is a label then nothing should be
  filled in
• on back
• - if there is no label then the back should
  be filled in
• Check answer documents to ensure
• loose sheets of paper, paper clips, or
• sticky notes have not been left inside.
• Check test booklets to ensure answer
• documents have not been left inside.

60
Organizing the AIMS Answer Documents

• All answer documents must be separated by content
  area and then by cohort.
• Answer documents should be arranged face-up and
  separated by colored sheets of paper.
• Unused or damaged answer documents
• need to be grouped together and
• returned with the scorable (used)
• answer documents.
• Do not band answer documents in any way.

61
Organizing the AIMS Answer Documentsfor Field
Tests (If Applicable)

• Keep field test (Science) materials separated
  from regular AIMS Writing/Reading and Math.
• Just like regular AIMS test materials, keep
  scorables (used) boxed separately from
  non-scorables.
• Bring in Science Field Test test materials at the
  same time as the AIMS Math Make-ups.

62
Organizing the TerraNova Answer Documents

• Confirm that Testing Accommodations
• (Sections AA and BB) if needed have been
  filled in on all answer documents.
• Verify that all student-identifying information
  on non
• pre-coded answer documents has been filled
  in.
• Check answer documents to ensure loose
• sheets of paper, paper clips, or sticky
  notes
• have not been left inside.
• Check test booklets to ensure answer
  documents have not been left inside.
• Answer documents should be arranged
  face-up.
• Do not band or clip answer documents .

63
Need-to-Know Need-to-Remember

• Use of scratch paper for AIMS is a test
  violation.
• Students must use a No. 2 graphite pencil to mark
  their answers answers written in
  ink will not be scored.
• Test coordinators and administrators are
  responsible for reading the
  test administration directions thoroughly
  No one told me that, can not be
  an excuse
  used if a test violation occurs.
• Students who become ill and must leave during
  the test
  administration of any AIMS content area
  are ineligible to continue
  the test for that content
  area or to make-up that testing session
  (See
  page 8 of Test Administration Directions).

64
Important Numbers Websites

• Cindy Hurley (A R) 225-5418
• Bert Thompson (Warehouse) 617-8187
• This presentation HSchSpring07 Pre-Test Workshop
  can be found at the TUSDStats website
  http//tusdstats.tusd.k12.az.us/ , then click on
  Resources link
• To access information about ELLs
  https//tusdstats.tusd.k12.az.us/planning/biled/bi
  led_front.asp or go to TUSDStats homepage and
  click on Language Assessment which is under
  Special Programs
• ADE Assessment Website http//www.ade.az.gov/stan
  dards/aims/
• To access Testing Accommodations Guidelines for
  2006-2007
• http//www.ade.az.gov/standards/aims/Administe
  ring/Default.asp

65
Words of Wisdom

• When in doubt, when confused, when you just plain
  dont know .
• Call the AIMS-MeisterCindy Hurley

66
Huh --- What Did You Say?
Being a Test Coordinator is a HUGE Job. I
appreciate all your efforts and positive
attitude. Please remember I am here to help
every step of the way !