Reviewing attendance data

1
Reviewing attendance data
Whats in this lesson? This lesson explains how
to review attendance data for performance reviews
and absence trends. What do I need to know
before I begin? You should already know how to
- run reports
Lesson Menu
Prepare attendance data for employee performance
reviews
About employee performance reviews
About Attendance reports
Procedure Running Attendance reports to prepare
for performance reviews
Identify absence trends
About absence trends
About the Attendance calendar
Procedure Using the Attendance calendar to
identify absence trends
Return to Villanova Kronos Training Web
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About employee performance reviews
Reviewing attendance data
Prepare attendance data for employee performance
reviews
Villanova has a documented employee performance
review process. In practice we have found that
due to varying job descriptions, performance
review policies vary from organization to
organization. Typically, one component of an
employee performance review focuses on the
employees attendance record.
A suggested activity for all supervisory
personnel who have employees with recurring
and/or abusive attendance patterns is to
periodically have performance reviews with a
focus on attendance
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3
About Workforce Attendance reports
Reviewing attendance data
Prepare attendance data for employee performance
reviews

• Workforce Attendance reports provide information
  that you may find helpful when gathering and
  preparing employee attendance data for
  performance reviews.
• To generate data over a specific length of time,
  use the Range of Dates option in the Time Period
  drop down menu.
• Reports that you may find especially helpful for
  this task include
• Attendance Incident Detail report
• Attendance Calendar report

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Reviewing attendance data
Prepare attendance data for employee performance
reviews
About Workforce Attendance reports (Continued)
Sample Attendance Incident Detail report
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Reviewing attendance data
Prepare attendance data for employee performance
reviews
About Workforce Attendance reports (Continued)
The following table explains the types of
information in the Attendance Incident Detail
report.
Field Name Description
Date The date on which the attendance event, pattern or action occurred.
Event/Pattern/Action The display name of the attendance event, pattern or action. Example Tardy gt 60
Code The abbreviation for the attendance event, pattern or action. Example Tdygt60
Actual Amount If the attendance event is an infraction against a scheduled start or end time, the exact number of hours/minutes the employee was late or left early. Example 010
Change The change in the point balance that was caused by the attendance event. Example 1.50
Total The total point balance that the employee incurred on the associated date. Example 3.00
Balance Type Some attendance policies measure balances in points. Other attendance policies measure balances as marks or occurrences. The unit that is used to measure the balance is identified as the balance type. Example Points Example Missed time
Source Policy/Source Perfect Attendance Definition Refers to different attendance policies that have been configured in Workforce Attendance. If you have a question about an event, pattern or action, your manager or system administrator can probably answer your question by looking at the source policy. Example Normal discipline 365 days
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Reviewing attendance data
Prepare attendance data for employee performance
reviews
About Workforce Attendance reports (Continued)
Sample Attendance Calendar report
Code
Actual Amount
Balance Change
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Reviewing attendance data
Prepare attendance data for employee performance
reviews
About Workforce Attendance reports (Continued)
The following table explains the types of
information in the Attendance Calendar report.
Field Name Description
Code The abbreviation for the attendance event, pattern or action. Example SickNN
Actual Amount If the attendance event is an infraction against a scheduled start or end time, the exact number of hours/minutes the employee was late or left early. Example 010
Balance Change The change in the point balance that was caused by the attendance event. Example 1.50
Additional Notes Attendance actions appear in bold font. A legend appears at the end of the report. It lists each code used in the report and the related display name or actual name.
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Procedure Running Workforce Attendance reports
Reviewing attendance data
Prepare attendance data for employee performance
reviews
To run an Attendance report, take the following
steps.
Step Action
1. From a Genie, select the employee(s) for whom you want to run the report. Select the Reports quick link.
2. Expand the Attendance category.
3. Select the report that you want to run.
4. From the Time Period drop down menu, specify the time period.
5. Click the Run Report menu item.
6. After clicking on Run Report, you will be taken to the Check Run Status screen. Click Refresh periodically until the report you generated shows a status of Complete.
7. When the report is complete, double-click it to view the report in Adobe Viewer or select the View Report menu item.
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About absence trends
Reviewing attendance data
Prepare attendance data for employee performance
reviews
Your manager may ask you to periodically review
employee attendance data to identify patterns of
absence. Sometimes these patterns may indicate
that an employee is attempting to take advantage
of the attendance program. You may be able to
detect these patterns and determine whether the
employee is abusing attendance policy rules.
Placeholder sample pattern over several months
such as sick the first Monday of every month
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About the Attendance calendar
Reviewing attendance data
Prepare attendance data for employee performance
reviews
To quickly identify absence patterns and trends,
use the Attendance Editor Calendar depending on
how it has been set up, it may have visual
effects that help you quickly identify patterns
and trends. For example, sick infractions may be
color-coded in blue font, while tardy infractions
are color-coded in red font. By glancing through
the calendar, you may notice absence trends. To
see details for a specific day, click to
highlight the day and then click Day Detail.
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Procedure Using the Attendance calendar to
identify absence trends
Reviewing attendance data
Prepare attendance data for employee performance
reviews
To use the Attendance Editor Calendar tab to
identify absence trends, take the following steps.
Step Action
1. From a Genie, select the employee(s) you want to work with. Select Attendance gt Attendance Editor.
2. Click the Calendar tab.
3. From the Time Period drop-down menu, specify the time period.
4. Use the View Width option to review attendance events in varying amounts of detail for example, to see how many attendance events the employee has triggered over the year, select Multiple Months. For a more detailed view, select the Week or Month option.
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