Why Is Employee Time Attendance So Important?

1
Why Is Employee Time Attendance So Important?
2

• Whatever type of organization you run, and
  whatever type of product or service you produce,
  time and attendance has a hugely significant role
  to play, and heres why
• The importance of time and attendance
• The data produced from time and attendance
  systems can (and should) be used to help
  businesses make more informed decisions about a
  variety of business-related topics, such as sales
  predictions, workforce demand and the number of
  hours available for your workers, to name but a
  few. As such, having accurate information about
  the timeliness and attendance of your employees,
  is critical for the long-term success of any
  business.

3

• Additionally, should there happen to be a
  significant trend of absenteeism, you could have
  high turnover and other staffing issues.
• How can you accurately track time and attendance?
• Having a software compatible time and attendance
  system can help you effectively track your
  employees and ultimately, better manage them and
  your entire business.

4

• What is a time and attendance system?
• Empowering employees to be responsible for the
  recording of their own timekeeping, a time and
  attendance system is in essence, a clock module
  that enables employers to see exactly when their
  employees arrive and leave their place of work,
  and can even be used to track breaks and other
  occasions when an employee may leave their work
  space. A variety of systems can be used
• Numeric pad entry
• Perhaps the most common of all hourly tracking
  modules, this system is frequently used in retail
  and quick-service restaurants

5

• Electronic swipe functions
• If your business employs a larger number of
  workers, then you may prefer a system like this.
  Employees receive a key fob or swipe card with an
  RFID element embedded within, which is then used
  to enable them to gain entry to the workspace,
  but may not always be used as a clocking in and
  out system.
• Biometric access
• In much the same way as a numeric pad entry, this
  time clock gives employees access for general and
  other designated area entry using voice
  recognition, fingerprint, handprint or retinal
  scan.

6

• Employee self-service
• Offsite workers or those who travel for work, are
  able to download an app to their mobile device,
  from which they can use a password to clock in
  and out for the day, or for lunch breaks.
• Cloud-based software or website
• Similar to an employee self-service app,
  employees can log into the site or software and
  record time worked on projects, clock in and out
  when required, review benefits information and
  submit requests for leave. This time and
  attendance system is most compatible with payroll
  software.

7

• Why all businesses should use a time and
  attendance system
• Accountability is the primary purpose of employee
  attendance reporting, and can help a business
  understand whether its workforce is adequate, if
  productivity output is high enough, the morale of
  its employees and whether there is a need for
  further development. Of course, it also helps
  identify high turnover and absenteeism.
• Ultimately, however you plan to use the data
  retrieved from a time and attendance system, it
  can help your business grow by producing
  infallible numbers, and to know more about
  implementing such a system at your workplace,
  talk to a payroll specialist.

8

• Apollo Payroll is one of the premier small
  business payroll companies in Miami Beach and
  Coral Gables. Apollo Payroll is dedicated to
  delivering expert advice, responsive service, and
  highly accurate payroll processing and reporting
  to ensure the success and growth of the business
  that we serve. Our services include comprehensive
  payroll service in Miami and other cities in
  Miami-Dade County, employee background check and
  group health insurance in Coral Gables Miami.