Laboratory specimen labeling

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Laboratory specimen labeling

• Keith Coetzee

3 August 2003
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Specimen flow
C.D.C.
K.E.H.
Vulindlela
CAPRISA Laboratory
Lancet laboratories
U.C.T.
U.C.T. pharm
N.I.C.D.
Med Micro
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Labeling Issues

• Unique identifier

• Traceable throughout system

• No participant information available after CRF

• Two number system

• Patient Identification number (PID)

• Sample Identification (SID)

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Labeling Issues contd

• CRF - according to study design
• Laboratory Requisition form - according to CRF
• LIMS entry screens to match laboratory
  requisition
• Labeling to accommodate requirements of both

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Labeling issues contd

• PID pre-printed

• C XX YY ZZZZZ

• Study nurse to apply to CRF and samples

• Visit schedule

• SID auto-generates when logged into LIMS

• Auto-prints labels, study dependant

• Random, 10 digit bar-code, thermal transfer on
  Nylon

• Date, time, test and type

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Tracking

• CRF - PID

• Shipping manifest

• LIMS

• Indexing

• Instrument interfacing

• Result download

• Repository - entered or removed

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Tracking contd

• Chain of Custody

• Shipping Manifest remote laboratories

• Commercial couriers - weighbill

• Prenotification

• Log into LIMS on receipt

• Fax back Shipping Manifest

• Lancet laboratories will assign own lab number

• Tracking Management report