Character Formatting

1
Character Formatting

• Lesson 3

2
Skills Matrix

• SKILL MATRIX SKILL
• 2.1.1 Apply styles
• 2.1.2 Create and modify styles
• 2.1.3 Format characters

3
The Font Group

• Home tab on ribbon
• Contains most commands needed to format text

Software Orientation
4
Change Fonts and Font Sizes

• Font
• Set of characters containing same design
• Fonts have unique names

Manually Formatting Characters
5
Change Fonts and Font Sizes (cont.)

• Character is any single
• Letter
• Number
• Symbol
• Punctuation mark

Manually Formatting Characters
6
Change Fonts and Font Sizes (cont.)

• Fonts measured in points
• Point size refers to height of characters
• 1 point 1/72 of an inch

Manually Formatting Characters
7
Change Fonts and Font Sizes (cont.)

• Select text
• Home tab, Font group
• Choose desired font face and attributes

Manually Formatting Characters
8
Change Fonts and Font Sizes (cont.)

• Font options in Font dialog box
• Click Font dialog box launcher
• Choose desired options on Font tab

Manually Formatting Characters
9
Change Fonts and Font Sizes (cont.)

• Font options on Mini toolbar
• Select text
• Right-click
• Choose desired font and attributes from Mini
  toolbar

Manually Formatting Characters
10
Change Fonts and Font Sizes (cont.)

• Increase/decrease font size
• Select text
• Click Grow Font button
• Text size increases
• Click Shrink Font button
• Text size decreases

Manually Formatting Characters
11
Change Fonts and Font Sizes (cont.)

• Serif fonts
• Include tiny lines on ends of characters

• Sans serif fonts
• No lines on ends of characters

Manually Formatting Characters
12
Apply Special Character Attributes

• Change appearance of characters
• Give them special emphasis

Manually Formatting Characters
13
Apply Special Character Attributes (cont.)

• Bold text
• Select text
• Click Bold button in Fonts group of Home tab
• OR
• Right-click text and click Bold button on Mini
  toolbar

Manually Formatting Characters
14
Apply Special Character Attributes (cont.)

• Click Font dialog box launcher and choose Bold
• OR
• Press Ctrl B

Manually Formatting Characters
15
Apply Special Character Attributes (cont.)

• Italicize text
• Select text
• Click Italics button in Fonts group of Home tab
• OR
• Right-click text and click Italics button on Mini
  toolbar

Manually Formatting Characters
16
Apply Special Character Attributes (cont.)

• Click Font dialog box launcher and choose Italics
• OR
• Press Ctrl I

Manually Formatting Characters
17
Apply Special Character Attributes (cont.)

• Underline text
• Select text
• Click Underline button in Fonts group of Home tab
• OR
• Right-click text and click Underline button on
  Mini toolbar

Manually Formatting Characters
18
Apply Special Character Attributes (cont.)

• Click down arrow next to Underline button
• Choose underline style

Manually Formatting Characters
19
Apply Special Character Attributes (cont.)

• Choose More Underlines to open the Font dialog
  box
• OR
• Click Font dialog box launcher and choose
  underline style

Manually Formatting Characters
20
Apply Special Character Attributes (cont.)

• Click Underline Color to choose desired color

Manually Formatting Characters
21
Apply Special Character Attributes (cont.)

• Font color
• Select text
• Click Font Color button in Fonts group of Home
  tab to apply most recently used color

Manually Formatting Characters
22
Apply Special Character Attributes (cont.)

• Click Font Color button in Fonts group of Home
  tab to apply most recently used color

Manually Formatting Characters
23
Apply Special Character Attributes (cont.)

• Right-click text and click Font Color button on
  Mini toolbar
• OR
• Click Font dialog box launcher and choose desired
  color

Manually Formatting Characters
24
Apply Special Character Attributes (cont.)

• Strikethrough
• Subscript
• Superscript

Manually Formatting Characters
25
Change Case

• Home tab, Font group
• Click Change Case button

Manually Formatting Characters
26
Change Case (cont.)

• Five options

Manually Formatting Characters
27
Change Case (cont.)

• Sentence case
• Capitalizes first word in each sentence

Manually Formatting Characters
28
Change Case (cont.)

• Lowercase
• Changes all characters to lowercase

Manually Formatting Characters
29
Change Case (cont.)

• Uppercase
• Changes all characters to caps

Manually Formatting Characters
30
Change Case (cont.)

• Title case
• Capitalizes first character of each word

Manually Formatting Characters
31
Change Case (cont.)

• Toggle case
• Changes each character to its opposite case

Manually Formatting Characters
32
Highlight Text

• Home tab, Font group
• Select text to receive highlighting
• Click Text Highlight Color button
• Most recently used color is applied to selected
  text

Manually Formatting Characters
33
Highlight Text (cont.)

• Click Text Highlighting Color button
• Option is turned on
• Click and drag across text to receive
  highlighting
• Click Text Highlighting Color button
• Option is turned off

Manually Formatting Characters
34
Highlight Text (cont.)

• Click down arrow next to Text Highlight Color
  button
• Choose from additional color choices

Manually Formatting Characters
35
Use the Format Painter

• Home tab, Clipboard group
• Select text from which to copy formatting
• Click Format Painter button
• Select text to receive formatting

Copying and Removing Formatting
36
Use the Format Painter (cont.)

• Click Format Painter button once
• Apply formatting to single item

Copying and Removing Formatting
37
Use the Format Painter (cont.)

• Double-click Format Painter button
• Apply formatting to multiple items
• Click Format Painter button once to turn option
  off

Copying and Removing Formatting
38
Use the Clear Formatting Button

• Home tab, Font group
• Select text
• Click Clear Formatting button

Copying and Removing Formatting
39
Use the Clear Formatting Button (cont.)

• Clear formatting from single item
• Select single item
• Click Clear Formatting button

Copying and Removing Formatting
40
Use the Clear Formatting Button (cont.)

• Clear formatting from multiple items at once
• Select multiple items
• Click Clear Formatting button

Copying and Removing Formatting
41
Apply a Style

• Home tab, Style group
• Select text to receive style
• Click desired style in Style group

Formatting Text with Styles
42
Apply a Style (cont.)

• Paragraph styles
• Paragraph mark to lower left of style
• Style applied to all text in the paragraph

Formatting Text with Styles
43
Apply a Style (cont.)

• Character styles
• Lowercase a next to style
• Style applied to only highlighted text

Formatting Text with Styles
44
Apply a Style (cont.)

• Some styles may be used for either a paragraph or
  characters
• Point to style in Style list
• Screen tip displays style properties

Formatting Text with Styles
45
Modify a Style

• Home tab, Style group
• Right-click style from group
• Click Modify

Formatting Text with Styles
46
Modify a Style (cont.)

• OR
• Click arrow next to style name
• Click Modify

Formatting Text with Styles
47
Modify a Style (cont.)

• Choose desired style modifications
• Can add new style to Quick Style list

Formatting Text with Styles
48
Modify a Style (cont.)

• Word automatically renames style
• OR
• You can enter style name

Formatting Text with Styles
49
You Learned How to

• Change fonts and font sizes
• Apply special character attributes
• Change case
• Highlight text

Summary
50
You Learned How to (cont.)

• Use the Format Painter
• Use the Clear Formatting button
• Apply a style
• Modify a style

Summary