200607 Consolidated Grant Workshop

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Handouts
www.michigan.gov/osi
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Purpose of Workshop

• To enable users to efficiently complete
  applications through the Michigan Electronic
  Grants System (MEGS)

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Whats New

• New Local Education Agency (LEA) Planning Cycle
  application
• Updated Title I School Selection and Allocation
  application
• Both must be submitted and approved before
  approval of the Consolidated Application

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What Grants are in the CA?

• Title I, Part A Improving Basic Programs
• Title I, Part C Migrant Education
• Title I, Part D N or D Prevention/Intervention
• Title II, Part A Teacher/Principal Training
  Recruiting
• Title II, Part D Enhancing Education
  Through Technology
• Title III Language Acquisition
  Program Students
• Title V, Part A Innovative Programs
• Title VI, Part B, Rural/Low-Income Subpart 2

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Office of School Improvement

Generally Allowable
Use of Funds (revised)

07/21/06
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What About?

• Section 31a State At-Risk Programs
• Section 41 Bilingual Education
• Title VI, A Transferability Provision
• Title VI, B, Rural Education Subpart 1
  Achievement Program REAP/SRSA
• Title IX General Provisions

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Allocation Process

• How does MDE determine the amount of funding a
  district receives?
• 2004 census poverty estimates
• Allocation formulas (vary by grant)

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Title I Allocations
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Initiating the Consolidated Application
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Grants Available in CA
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Consolidated Application Overview

• Application Menu
• Header Details
• Application Information
• Management Activities
• General Information
• Budget Pages
• Program Information
• Attachments
• Submitting the Application

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Header Details
Application and User Information
Consolidated Application
Help
Main Menu
Errors
Report Errors
View Comments
Report Menu
Application Menu
Logout

• Main Menu Returns the user to the page with all
  applications initiated by the users agency.
• Dont Touch Me! Ignore me at all costs.
• Application Menu Returns the user to the home
  page for the application. A feature built into
  this link is a JavaScript menu that allows quick
  access to other parts of the application. This
  menu has links to budget pages and program
  information.
• Report Menu Takes the user to the list of
  reports for the application.
• Errors Tracks the progress of the application
  and alerts the user when any critical part is not
  completed. All errors must be addressed in order
  to submit the application.
• Report Errors Alerts the user to any errors in
  the report. All errors must be addressed in
  order to submit the report.
• Logout Logs the user out of MEGS.
• Application and User Information Indicates the
  application that is currently being worked on,
  the applicant agency, the application number, and
  the current users name.

• Help Takes the user to specific help
  information for each page. This feature is the
  first source of assistance for questions or
  problems that users might encounter.

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HELP Button Budget Details
Application and User Information
Consolidated Application
HELP
Main Menu
Errors
Report Errors
Report Menu
Application Menu
Logout
VIEW COMMENTS

• Help Takes the user to specific help
  information for each page.
• Each sub-grants budget detail page has a help
  page listing all the allowable function codes for
  that grant AND a description of what should be
  categorized under that function code for that
  grant.

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View Comments/Checklist
Dont forget to scroll down. Each section of the
application has its own section for comments.
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Application Information
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Assurances Certifications
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Management Activities
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Control Access to this Application
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Review Grant Selections
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Approval Status of Grants
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View a PDF of this Application
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View a Blank PDF
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General Information
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Grant Contact and Fiscal Agent Information
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Consortium/Grant Member Information
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School Level Budgeting (recommended)
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Description of Equitable Access
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Participation of Private Nonprofit Schools
Federal Programs
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Budget Pages
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Budget Summary
Links
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Budget Summary
New
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Title I, Part A Budget Summary (continued)
Indirect
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Budget Detail
Reminder-Use Help for Function Codes
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Transferability

• Flexibility for program services
• Handouts describe transfer options and
  limitations if the district is identified for
  improvement
• Check with consultant before using this option

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Add/Edit Budget Item
Transferability
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Program Information
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Program Information Page Summary
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Local School District Consolidated Plan
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Consolidated Plan

• Required for new PSAs
• Required elements listed in MEGS
• Upload plan in MEGS
• Requires new plan (examples)
• Restructuring
• Reorganizing district
• Current plan expires
• District chooses to develop new plan
• Updated plan (revision template found under
  Program Information)
• Error message will occur if this page is not
  reviewed

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Local School District Plan Revision Template
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Delivery Systems for Special Populations
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Title II, Part A Teacher and Principal Training
and Recruiting
New
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Title V, Part A Innovative ProgramsLocal Uses
of Funds
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Attachments
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Sample Letter to Private Nonprofit Schools (if
applicable)
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Local School District Consolidated Plan
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Intermediate School DistrictConsolidated Plan
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Additional Budget Detail Information
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To Submit Your Application

• Review Consolidated Application Checklist
• Click on Error link in the menu header bar
• Make any necessary corrections
• Go to the application menu screen to click the
  submit button
• Print confirmation

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Questions and Answers

• Contact your Field Services Consultant
• Region 1 . . . . . . . . . . 517-373-4009
• Region 2 . . . . . . . . . . 517-373-0161
• Region 3 . . . . . . . . . . 517-373-6341
• Region 4 . . . . . . . . . . 517-373-4004
• Region 5 . . . . . . . . . . 517-373-4212

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Office of School Improvement Contacts

• Mike Radke, Assistant Director
• Office of School Improvement, Field Services
• RadkeM_at_michigan.gov
• Margaret Madigan, Supervisor
• Field Services
• MadiganM_at_michigan.gov