RFP

1
The State of Georgia

• RFP - ltgt
• ltRFP Titlegt
• Negotiation Plan (SPD-EP005)

ltMonthgt ltYeargt
Issue Date 09/01/06
SPD-EP007
2
Negotiation of price and service level is
embedded in the future procurement process
Award contract
Negotiation round(s)
Identify vendor for negotiation
Evaluate RFP
DOAS/Evaluation Committee
Offeror
3
NegotiationPlan and Script
Category Manager Approves Negotiations
Select Negotiation Team Roles
Develop Negotiation Timeline
Invite Identified Offerors to Participate in
Negotiations
Negotiation Script comprised of Offerors
responses is not subject to Public Records until
after NOIA
Negotiation Plan ends at this point and is open
to Public Records
Develop Negotiation Script
Establish MDO for each Identified Offeror(s)
Conduct GAP Analysis on Price /or Technical
Script TeamMembersParticipation
Negotiation Execution
4
Negotiation options for (e) RFPS
5
Negotiation Approval
The Negotiation Script (SPD-EP006) for eRFP ltgt
includes a GAP analysis of the offerors responses
and supports the need for negotiations, plus
identifies those offerors who will be asked to
participate in negotiations.
Offerors have been identified by the Evaluation
Committee as being within the ltNegotiation
Options identified in eRFPgt for negotiations in
eRFP ltgt.
ltName of Category Managergt Approved Negotiations
for Cost Only Technical and
Cost Authorized Signature______________________
Approval Date__________
6
Selecting Negotiating Team
7
Members from the Negotiation Team and Evaluation
Committee should make themselves available over
the next ltnumbergt weeks. Award/s could be made
by M/D/Y (assuming only ltnumbergt round of
negotiations)
Evaluation Team members that participate in
negotiations must be available to work full-time
over the next ltnumbergt weeks to ensure success
8
Offerors Negotiations Notice - SAMPLE

• Negotiation Information
• eRFP Title ltTitlegt Agency Department of
  Administrative Services
• eRFP Number ltNumbergt State of GA
  Participants ltNamesgt
• Negotiation Date M/D/Y _at_ ltTimegt Negotiations
  Location ltLocationgt
• Additional Information
• Offerors, be prepared to arrive 10 minutes prior
  to your scheduled meeting time to set up
  audio/visual equipment (if required) for the
  presentations. A video projector, internet
  connection, and telephone will be provided by the
  State in the conference room.
• Offerors need to follow the Discussion Points
  below and end within the allotted time for each
  topic. Offerors must submit a written
  supplemental proposal to the State via e-mail,
  ltXXXgt_at_doas.ga.gov after the meeting is completed,
  as verbal communication is not binding. Any
  revisions to the technical proposal must adhere
  to the 2,000 character limit (not including
  graphics). Supplemental proposals, as discussed
  during the negotiation, will include revisions to
  the ltTechnical and Costgt or ltCostgt response and
  must be submitted within 48 hours (2 business
  days) from the end of the meeting unless
  otherwise communicated by DOAS.
• Discussion Points