Health and Safety Executive

1
Health and Safety Executive

• COVENTRY CITY COUNCIL
• REPORT BACK ON HEALTH SAFETY AUDIT OCT/NOV 2006
• Paul Billinger
• Jenny Skeldon

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Health and Safety Executive

• Outline
• Purpose
• Summary of audit methodology
• Key findings
• Next stage

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Health and Safety Executive

• Purpose
• Report back on findings
• Discuss and/or clarify any issues
• Next steps

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Health and Safety Executive

• Audit methodology
• Based around Successful Health and Safety
  Management (HSG65)
• Involves
• Examination of documents
• Interviews with staff at all levels
• Visual observation and inspection

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Health and Safety Executive

• Audit covered parts of
• Community Services Directorate
• Children Learning and Young Peoples Directorate
• Cleaning and Catering
• Occupational Health

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Health and Safety Executive

• Main audit topics
• Stress Violence and aggression
• Musculoskeletal disorders
• Slips and trips
• Plus
• Management of asbestos
• Control of contractors
• Falls from height

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Health and Safety Executive

• Executive summary
• Good high-level commitment
• Very good written operational policies and
  procedures
• Policies and procedures need to be implemented
  developed at local level
• Some good auditing and monitoring but need to
  develop further.
• Examine the structure and usability of the
  existing risk assessment process

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Health and Safety Executive

• Summary CSD
• Policies generally implemented at local level and
  that health and safety was integrated into the
  overall service.
• In most cases, local managers demonstrated
  competence and commitment to health and safety

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Health and Safety Executive

• Summary CLYPD
• Policies generally implemented at local level and
  that health and safety was integrated into the
  overall service.
• In most cases, local managers demonstrated
  competence and commitment to health and safety.
• Need to ensure than schools that have not bought
  in HS assistance from CCC are fulfilling
  duties.
• Schools with dedicated health and safety
  coordinators/business managers performing to high
  standard.

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Health and Safety Executive

• Key findings General safety management (1)
• Role of the health and safety team well
  recognised and utilised.
• Rec 28 Ensure roles and responsibilities of
  local managers clearly defined
• Rec 29 - Ensure that corporate and individual
  roles and responsibilities clearly defined.
• Strong team work ethic and good support
  mechanisms within most local teams (CSD)
• good co-operation from employees and taken
  seriously (CLYPD)
• Rec 30 Ensure all HS forums/committees are fit
  for purpose/effective.

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Health and Safety Executive

• Key findings General safety management (2)
• Rec 32 Ensure that schools that do not buy into
  service level agreements are able to demonstrate
  their compliance in order for you to meet your
  legal duties (CLYPD)
• Communication should be improved to ensure that
  relevant information flows successfully
  throughout the organisation. (CLYPD)
• Rec 37 40 Continue to develop the training
  matrix and define what is compulsory training.
• ensure policies, aims and objectives for stress,
  MSD, ST, VA are full implemented
• Rec 44 - identify areas that still need to be
  risk assessed and complete assessments.

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Health and Safety Executive

• Key findings General safety management (3)
• Develop a systematic monitoring system to monitor
  effectiveness of your policies.
• Rec 46 Review current monitoring regime to
  ensure policies and procedures are effective at
  local level.
• Rec 49 Ensure that all the key topics are
  included in your auditing process.

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Health and Safety Executive

• Key findings MSD
• Manual Handling risks appeared to be very well
  managed and controlled in most areas.
• Rec 5 Investigate your current system for the
  service, maintenance and inspection regimes for
  all your lifting equipment.
• Training has not been provided to all personnel
  who require it. (CLYPD)
• Rec 15 Provide manual handling training to
  those staff that require it.

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Health and Safety Executive

• Key findings Stress
• Ensure policy on Stress is delivered and
  implemented at local level.
• Rec 9 Conduct risk assessments for
  work-related stress using HSEs management
  standards (or equivalent)
• Teaching profession should not accept stress as
  part of their role

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Health and Safety Executive

• Key findings Violence aggression
• Incidents of violence and aggression appeared to
  be very low it is still an area of risk that must
  be controlled
• Rec 12 Complete risk assessments including
  elements that may contribute to the risk of
  violence.
• Rec 23 Develop clear guidance for dealing with
  violence and aggression at local levels.
• Rec 25 Develop an effective reporting system
  and encourage reporting of incidents.
• Should not be viewed by staff as part and parcel
  of the job. (CLYPD)

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Health and Safety Executive

• Key findings Slips trips
• Risk assessments for slips and trips appeared to
  be present throughout.
• Risks appeared to be dealt with straight away in
  most cases

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Health and Safety Executive

• Key findings Cleaning catering
• Many of the sites visited had developed local
  procedures to meet the requirements of the Policy
  
• No longer anyone within department with specific
  responsibility in relation to health and safety.
• Strong team ethic within both cleaning and
  catering staff
• Rec 54 - Provide sufficient training for the
  staff within cleaning to ensure that the methods
  they are using are up to date.
• Rec 55 - Develop spillage procedures for the
  different areas of cleaning and catering (control
  exposure to hazardous substances and to reduce
  the risk of slipping).

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Health and Safety Executive

• Key findings Asbestos, contractors falls from
  heights
• Appeared to be very well managed
• Health and safety at Tile Hill Wood School
  appeared to be very well managed.
• Ensure similar standards are implemented
  throughout the Directorate

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Health and Safety Executive

• What next?
• Produce an overall action plan for each
  Directorate
• Deliver the plan within a specified time frame
• HSE to monitor Action Plan.