NSLS-II Project Update

1
NSLS-II Project Update
Steve Dierker Associate Laboratory Director for
Light Sources, NSLS-II Project Director Experiment
al Facilities Advisory Committee April 23, 2009
2
CD-3 Approval

• Independent Project Review - Sep 30-Oct 2, 2008
• 3 recommendations
• Include all three bypass corridors where long
  beamlines may be sited
• Implement a Lessons Learned program
• Approve CD-3
• External Independent Review (OECM) - Oct 20-24,
  2008
• 7 major findings
• Implement an alternative tailored approach to
  CD-3 for technical baseline
• Rest are clean-ups of details in cost and
  schedule
• All have been closed
• ESAAB meeting held Tuesday, Nov 18
• CD-3 Approved on January 9 by DOE Deputy
  Secretary
• Approval to start construction

3
Key Project Milestones
Aug 2005 CD-0, Approve Mission
Need (Complete) Jul 2007 CD-1, Approve
Alternative Selection and Cost Range (Complete) J
an 2008 CD-2, Approve Performance
Baseline (Complete) Jan 2009 CD-3, Approve Start
of Construction (Complete) Feb 2009 Contract
Award for Ring Building (Complete) Aug
2009 Contract Award for Storage Ring
Magnets Mar 2010 Contract Award for Booster
System Feb 2011 1st Pentant Ring Building
Beneficial Occupancy Begin Accelerator
Installation Feb 2012 Beneficial Occupancy of
Experimental Floor Oct 2013 Start Accelerator
Commissioning Jun 2014 Early Project
Completion Ring Available to Beamlines Jun
2015 CD-4, Approve Start of Operations
4
Project Funding

• FY09 Omnibus Bill passed on March 12 included
  103M funding for NSLS-II
• Stimulus bill provided 150M additional funding
  allocation for NSLS-II project TPC remains same
  (912M) but profile changed
• Accelerates Ring Building, Chilled Water,
  Electrical Substation, Unit Substations, LOBs
• Front loaded profile exactly what we need

OLD
NEW
5
Cost Schedule Performance
Scheduled Work 12.3 Performed Work
12.0 Actual Cost 11.3

• Overall, on budget and on schedule
• Cumulative SPI 0.98, CPI 1.05
• Closely watching schedule performance and
  variance analysis
• Formulating and reviewing possible mitigation
  plans

6
NSLS-II Management Team
Steven DierkerAssociate Lab Director for Light
Sources Project Director
Aesook ByonDeputy Project Director
Satoshi OzakiSenior Project Advisor
James YeckAssistant Project Director for
Conventional Construction
Qun ShenExperimental Facilities Division
Ferdinand WillekeAccelerator Division
Martin FallierConventional Facilities Division
Diane HattonProject Support Division
Wayne HendricksonAssociate Project Director
for Life Sciences
7
NSLS-II Director for Life Sciences

• Wayne Hendrickson
• Associate Director for Life Sciences, NSLS-II
• University Professor, Columbia University
• Investigator, Howard Hughes Medical Institute
• Professional Background
• Spokesperson for X4A/X4C PRT at NSLS
  (1987-present)
• BSA Science and Technology Steering Committee
  (2001-2008)
• NSLS-II Project Advisory Committee (2006-2008)
• Responsible for developing establishing NSLS-II
  Life Sciences program
• Development of strategic plans for the use of
  NSLS-II in life sciences research
• Coordination with the life sciences community and
  representation of needs
• Coordination with potential funding agencies
• Representation of needs of life sciences in the
  design and construction of NSLS-II
• Development, construction and operation of life
  science facilities at NSLS-II, including
  beamlines
• Lisa Miller
• Deputy Associate Director for Life Sciences,
  NSLS-II
• Division Head for Life and Environmental
  Sciences, NSLS

8
NSLS-II Project Organization
9
High Level NSLS-II Project Organization
10
Progress on NSLS-II Staffing

• 27 Open Requisitions with 8 offers in process
• Total hires now at 183

• Human Resources is now supporting both NSLS and
  NSLS-II
• Better service and enhanced recruiting for both
  Light Sources Directorate Organizations
• Helps with Transition Efforts

11
Great Progress
Light Sources Directorate Picnic
12
Aerial View
NSLS-II
CFN
NSLS
13
Conventional Facilities Progress

• Ring building bid package released to industry on
  Oct 1, 2008
• General Contractor bids received December 5
• Torcon, Inc has been selected as the General
  Contractor for the Ring Building construction
• Price consistent with baseline - enables
  retirement of significant risk
• Site Preparation completed
• Developing plans for ground breaking ceremony in
  May
• Advancing LOB design construction schedule

Contract Signing February 18, 2009
14
Advancing LOB Design

• Design paused after only conceptual design phase
• Ring Building Contractor has indicated ideal time
  for LOB start would be mid FY10 from standpoint
  of constructability as well as efficiency
• Advancing LOB design and construction
• To improve constructability and efficiency
• To capitalize on current market conditions
• To fulfill (comply) ARRA justification
  (requirement)
• To minimize risks and challenges during
  commissioning early operations of accelerator
  and beamlines

15
Accelerator Systems Progress

• Storage Ring
• All prototype magnets delivered to BNL
• measurements completed met performance spec
• Magnet RFP about to be released contract award
  by mid-August
• Support Systems, girder positioning tests
  completed successfully
• Vacuum 2nd dipole vacuum chamber prototype
  successfully bent
• Electrical Systems
• Main circuit schematics completed and component
  tests under preparation
• Instrumentation
• Prototype of High Stability BPM stand assembled
• BPM Electronics BPM cables detailed
  requirements controls interface developed
• Insertion Devices
• Development of Bldg 832 for ID-Lab laboratory
  underway
• Technical documentation for damping wiggler
  design contract prepared
• Simulations of the NSLS-II Elliptically Polarized
  Undulator (EPU)

Magnet Measurements at BNL
Environmental Room for Magnet Alignment on Girders
16
Reviews Advisory Committees

• GAO (Government Accountability Office) Audit
• Site visit Apr 14-17 requested by Congress to
  examine DOEs cost estimating techniques/methodolo
  gies.
• DOE reviews in 2009
• Mini-review on June 9-11 focus on Accelerator
  Systems and Experimental Facilities
• Full review in Sep-Oct focus on Conventional
  Facilities
• Advisory Committee Meetings
• CFAC March 10-11
• ASAC March 26-27
• EFAC April 23-24
• PAC Summer date being finalized

17
Light Sources Directorate Strategic Planning

• High Level Long Term Vision for Light Sources
  Directorate
• Operate a world leading synchrotron with
  excellent reliability, a thriving user program,
  and outstanding scientific productivity and
  impact, and be recognized as a leader in
  developing new techniques and applications of
  synchrotron radiation
• Achieving this requires
• Delivering NSLS-II on-time and on-budget fully
  mission capable
• Continuing excellent operation of NSLS until
  NSLS-II operations
• Establishing outstanding NSLS-II operations

18
Light Sources Directorate
NSLS-II Operations
Working to better define
NSLS Operations
NSLS-II Project
Very well developed
19
Expected Funding Profile for Light Sources
Directorate
NSLS-II TEC 791M TPC 912M
Note NSLS and NSLS-II Operations MIE funding
are not part of TPC Does not include potential
NSLS-II WFO funding (e.g, NIH)
20
Notional Staffing Profile forLight Sources
Directorate
Note Does not include staffing required for
NSLS-II MIE projects or WFO Projects (e.g., NIH)
21
Light Sources Directorate Facilities
745
725
NSLS-II Bldg No Sq Ft 745 504,000 817 11,600 830M
4,100 832 6,900 902/905 11,300 945 3,900 820 1,1
00 703 9,900 Trailer 700 Total 553,500
NSLS Bldg No Sq Ft 725 155,200 726 3,300 727 3,900
728 2,500 729 7,100 751 700 820 6,600 535 16,300
Trailers 1,100 Total 195,600
817
726
727
728
832
Total Directorate 749,100 square feet
729
902/905
703
22
The Future will look very different from today

• There has been tremendous growth and change
• within the Light Sources Directorate,
• and more is coming.
• FY05 FY16
• 5x growth in funding 40M/yr gt200M/yr
• 3x growth in staffing 175 gt500
• 4x growth in facilities 195,000 sf 750,000 sf
• 50 increase in users/yr 2300/yr 3500/yr
• 10,000x increase in x-ray brightness

23
Light Sources Directorate Issues

• Safety
• Organization
• Staffing
• Space
• Funding (Project, Facility, MIE, Early Ops, NIH,
  etc)
• Schedule
• Communications
• Stakeholder issues (Advisory Committees, User
  Groups, etc)
• Scientific Strategic Plan
• Commissioning and Build-out of NSLS-II
• Decommissioning and reuse of NSLS
• Scientific and technical risks
• Managing growth and change
• Productivity
• Becoming best in class in future NSLS-II
  operations
• other.

24
Planning Considerations

• NSLS-II still has significant uncertainties and
  risks
• However, with CD-3 approval, we have sufficient
  confidence in future developments to justify more
  detailed planning for the future
• DOE will begin formulating the FY12 budget in
  FY10 ( one year from now) and we expect this to
  be the beginning of NSLS-II early operations
  funding and MIE funding
• We want to develop more detailed plans during
  FY09 to better inform DOE in its budget
  development
• There is also a need to develop more detailed
  plans for how a number of issues will be managed
• It is essential that the management team within
  the Light Sources Directorate work together to
  coordinate activities, identify issues, develop
  solutions, and collectively implement them

25
Light Sources Directorate Strategic Planning

• Management retreats to bring together senior
  NSLS-II and NSLS management to discuss strategic
  planning from now through to NSLS-II operations
• 20 Senior Managers from NSLS-II and NSLS
• Objectives of first retreat Feb 12, 13
• Develop a better dialogue and broader
  understanding of the responsibilities,
  constraints, goals of the Light Sources
  Directorate, at the directorate, organizational,
  functional levels
• Identify concerns, issues, areas that need
  further study
• Objectives of second retreat Mar 12, 13
• Develop a better understanding of the potential
  barriers to achieving our goals and
  identification of critical actions needed to
  mitigate risks
• Provide input for development of a Light Sources
  Directorate Strategic Plan
• Mission, Vision, Values, High Level Goals
  Strategies, Strategic Focus Areas
• Develop a framework and schedule for moving
  forward

26
Next Steps

• Working group (Dierker, Byon, Kao, Hatton,
  Terrano) is developing a draft plan based on
  retreat input iterating with larger group to
  refine
• The plan will then be shared with our other
  stakeholders for input
• The plan will be revised in light of that
  feedback and then adopted
• We are working to achieve an internally agreed
  upon plan by early summer and a final plan that
  incorporates external input by end of summer
• We expect that the plan will call for creation of
  task forces to further develop selected strategic
  focus areas
• It is a large amount of work to prepare a quality
  document
• This process is underway, and we will reach out
  to the appropriate communities, be forward
  looking, and obtain buy-in from all stakeholders
  as we proceed
• Light Sources Directorate strategic planning is a
  major activity in FY09

27
Charge to EFAC

• With RD and beamline design activities being deve
  loped and significant progress being made,
  completing the conceptual designs for all six
  project beamlines by end of FY09 is now the focus
  of the NSLS-II Experimental Facilities.
  Therefore, at this EFAC meeting, the Committee is
  asked to focus on reviewing recent progress in
  Experimental Facilities RD and in beamline
  conceptual designs.
• Specifically, the Committee is asked to 
• Review the 1 nm Optics RD program, including the 
  plan forward in optics fabrication and system
  designs
• Review the 0.1 meV optics RD program, including t
  he plan forward in optics fabrication and system
  designs
• Review the NSLS-II plan for mirror metrology and m
  irror development
• Review the beamline conceptual design progress for
   all six project beamlines and provide feedback
• Review the space allocation plan in Laboratory and
   Office Buildings (LOBs)