Stormwater Maintenance and Replacement Program

1
Stormwater Maintenance and Replacement Program

• November 21, 2006
• Patricia Biegler, P.E.
• Richard Broad, P.E.

2
Background
2006
2001
August 2000
Fee
1.75/ERU/Month
2.55/ERU/Month
2.55/ERU/Month
1,000 miles
275 miles
Pipe
1,100 miles
2,500 miles
1,320 miles
Public Ditch
2,700 miles
Documented Citizen Calls
2,999
7,475
11,397
Projected Ditch Clearing Level of Service
5 7 Years
10 15 Years
10 15 Years
Ditch Cleaned
90 miles

36 miles
Backlogged Cave-Ins
600

1,000
Using Streets Crews Temps Not Available
3
Current Funding FY 06-07
TOTAL
CAPITAL
OPERATING
1.3 M
3.3 M
Stormwater Fee
4.6 M
-
1.8 M
Drainage (General Fund Roughly 40 from State
Maintenance)
1.8 M
1.3 M
5.1 M
TOTALS
6.4 M
Pro-rata Grants General Fund
State Maintenance
Other Funding Sources
4
Stormwater Program Components

• Environmental
• Permitting and Water Quality
• Inspections
• Maintenance
• Ditches, Pipes, Lakes, Curbs Gutters,
  Structures
• Emergency Response
• Capital Needs
• Provide Flooding Protection
• Improve Level of Protection
• Neighborhood Appearance

Yellow
Red
Red
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Issues

• Loss of Capital Buying Power
• Fee Increase in 2000 of 0.85/month/ERU
• Increased Regulatory Requirements
• Testing, Inspection Enforcement
• Wetlands Permitting
• Operating Increase
• Salaries Fringes
• Materials
• Contracts
• Debris Hauling Disposal
• Transportation of Debris
• Property Issues
• Land Values
• Easements
• Access
• Encroachments

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Maintenance Requirements
Ditch Cleaning/Debris Vegetation Ditch
Regrading Erosion Control Ditch Widening
TV Pipe Pipe Resetting Pipe Washing Cave Repair
Curb Gutter
Inlet
Driveway Pipes, Culverts, etc.
Lake
Pipe
Ditch
Outfall Natural Waterway
Streetsweeping Cleaning Inlets Structures
Pipe Washing Cave Repair
Lake Maintenance Dredging Blockage
Removals Fish Kills Erosion Control
Pipe Resetting Pipe Washing Pipe Culvert
Installation
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Maintenance Service

• In most cases Vegetation is a minor issue.
• Real Problems are
• Collapsed Pipes
• Undersized Pipes
• Off-Grade Pipes
• Undersized Ditches
• Undersized Culverts
• Off-Grade Ditches

8
What it takes to fix Annual Additional Funding
Needs

Environmental
Maintenance Service
Capital Programs Needs
Total 6.4M Total 6.4M
Current Funding
Total
Yellow
0.4 M
0.55 M
150,000
Yellow
7.75 M
4.7M
3,130,000
Red
7.64 M
1.3M
Red
6,260,000
15.94 M
9,540,000
Includes drainage funding
- Addresses only current backlogs priorities
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Environmental Program
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ENVIRONMENTAL PROGRAM Successes

• Nationally Recognized Education Program
• HRPDC Partnering of Hampton Roads Cities for
  Environmental Education
• Public BMP/Lake Inspections
• Annual Reports to DEQ
• Illicit Discharge Investigations Partner with
  Fire Department
• Organized City-wide Erosion Sediment Control
  Inspections
• Amended City Ordinance to Include Fines for
  Erosion Sediment Control

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ENVIRONMENTAL PROGRAM Current Challenges Needs
Private BMP 1 Tech Vehicle 50K
E S Control Enforcement 2 Inspectors Vehicles 100K
Total 150K
12
ENVIRONMENTAL PROGRAM Future Challenges

• DCR is Taking Over Management of Stormwater
  Permitting from DEQ
• DCR is Pushing for Large Increases in Water
  Quality Monitoring Reporting ???
• City Currently Negotiating Renewal of its
  Stormwater Permit with DCR

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Maintenance Service
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Maintenance ServiceSuccesses

• In Spite of Limited Resources More Effective
• Equipment
• Skills for Each Job
• Emergency Response
• Detailed Plans Developed for Known Choke Points
• More Investigation Up Front to Eliminate Wasted
  Work Effort Stop and Start
• Better Defined Work Methods to Include Surveying
• First Stage Repairs to Cave-ins
• Use of In-mate Crews
• Use of Project Levels to Sort Backlog

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Identified Needs - Maintenance

Cave-In Repair 4 Crews (4 members) Equipment - 800K Contract 1.5 Million 2,300,000
Roadside Ditch Regrading 2 crews (4 members) Equipment 400,000
Neighborhood Ditch Cleaning 1 Survey Crew (3 members) Equipment 1 Stormwater Crew (3 members) Equipment 300,000

Erosion Control Ditch Stabilization Materials 50,000
Wetland Permitting 1 Engineer or Environmental Scientist 80,000
Total 3,130,000
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Cave-Ins

• Cave-Ins FY 04-05
• 1,088 Cave-In Repair Requests
• - 496 Repaired by City Crews (124/Crew/Year)
• - 125 Repaired by Contract (621,000)
• 467 Added to the existing backlog
• Current Backlog over 1,000 Cave-Ins

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Excavation Requirements
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Cave-Ins

• Best Approach
• Less than 6 Deep In-House Crew Repair
• Over 6 Deep Contract
• Roughly 50/50 Deep vs. Shallow
• Stepwise Approach
• First Stage Repair
• Letter to Resident
• Follow up Repairs as Needed

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Capital Program
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Capital Projects

• Funding has slipped from 2.6 million in 2001 to
  1.3 million in 2006
• Construction cost increases have outpaced overall
  inflation rate (greater than 10/yr)
• Backlog of needed capital projects exceeds 76
  million
• These projects improve drainage for large number
  of residents

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Identified Annual Needs Capital Program

Level 4 Small Neighborhood Projects Contract 200,000
Level 5 Mid-Sized Projects Contract 300,000
Level 6 - Capital Projects 1 Eng 1 Inspect 1 draftsman 1 tech 1 vehicle 250,000 1,450,000 Contract 1,700,000

Stormwater Inventory 1 Tech vehicle 60,000
Roadside Ditch Piping Contract 1,000,000
Outfall Dredging Contract 1,000,000
Neighborhood Upgrades Contract 2,000,000
Total 6,260,000
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Other Items of Concern - Capital

• Watershed Studies/Inventory - 250,000/year
• 52 watersheds
• Lake Maintenance -
• 350 subdivision lakes
• For most owners responsible for maintenance
• Cost for dredging very high
• Past practice was to share cost
• Regulatory issue may become ours by default
• Start saving now? Consultant recommends
  250,000/year

23
Options
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Stormwater Fee Comparison FY-06/07 Per ERU / Month
Portsmouth scheduled for 50 cent per year
increase. Norfolk scheduled for annual
inflationary increase
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Fee Comparison
Norfolk Portsmouth Chesapeake
Sq. Miles 66 46.6 353
Population 234,403 100,169 218,000
Miles of Pipe Ditch 576 568 3,800
Fee 7.60 5.00 2.55
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Funding Per Mile of Pipe Ditch FY06/07
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Consultant Report

• Completed on November 10, 2006
• Identified Three Levels of Service (LOS) with
  Associated Fee Recommendations
• Use 5 Year Average FY 2008-2012
• Current LOS
• Minimum Regulatory LOS Recommended
• Citizens Expectation LOS

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Consultant Report - Continued

• Current Level of Service (LOS)
• Avg Need 5.5 million/year from the stormwater
  fee which equals 2.87/ERU/Month
• With High for 2012 of 6.3 million or
  3.19/ERU/Month
• To Meet Minimum Regulatory Requirements
  Recommended Level
• Average need of 10.6M/year or 5.50/ERU/Month
• With High for 2012 of 11.9M or 6.05 / ERU/Month
• Citizens Expectation LOS
• Average need of 13.9M or 7.22/ERU/Month
• With High for 2012 of 16M or 8.10/ERU/Month

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Option 1
Calendar Year Proposed Increase Fee
2006 --- 2.55
2007 1.50 4.05
2008 1.50 5.55
2009 1.50 7.05
2010 Beyond - 50 cent increase per year 2010 Beyond - 50 cent increase per year 2010 Beyond - 50 cent increase per year
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Option 2
Calendar Year Proposed Increase Fee
2006 --- 2.55
2007 3.00 5.55
2008 3.00 8.55
2009 Beyond - 50 cent increase per year 2009 Beyond - 50 cent increase per year 2009 Beyond - 50 cent increase per year
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Consultant Report Minimum Regulatory
Calendar Year Proposed Increase Fee
2006 -- 2.55
2007 2.95 5.50
2008 0 5.50

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Consultant Report Citizen Expectations
Calendar Year Proposed Increase Fee
2006 -- 2.55
2007 4.67 7.22
2008 0 7.22

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Comparison of Revenue
8.1 M
5.1 M
4.8 M
5 M
2.2 M
2.3 M
2.1 M
Dollars (Millions) Adjusted for Inflation
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Priority Annual Requirements Annual Requirements Annual Requirements Option 1 Option 2 Consultant Consultant
Priority Annual Requirements Annual Requirements Annual Requirements Option 1 Option 2 Minimum Requlatory Citizens Exp.
1 Environmental Requirements 150,000 Envir Fully Yr 1 Fully Yr 1 Fully Yr 1 Fully Yr 1
2 Wetlands Permitting 80,000 Maint Fully Fully Fully Fully
3 Cave-Ins - Urgent 1,000,000 Maint Fully Fully Fully Fully
4 Level 4 5 Projects 500,000 Capital Fully Fully Fully Fully
5 Level 6 1,700,000 Capital Partial Yr 1 Fully Yr 2 Fully Fully Fully
6 Neighborhood Ditch Cleaning 300,000 Maint Fully Fully Fully Fully
7 Erosion Sediment Control 50,000 Maint Fully Fully Fully Fully
8 Roadside Ditch Regrading 400,000 Maint Fully Fully Fully Fully
9 Cave-Ins - Important 500,000 Maint Partial Yr 2 Fully Yr 3 Fully Fully Fully
10 Inventory 60,000 Capital Fully Fully Fully Fully
11 Cave-Ins - Maintenance 800,000 Maint Fully Partial Yr 1 Fully Yr 2 Partial Yr 1 410,000 Fully
12 Capital Needs 4,500,000 Capital Partial Yr 3 1,060,000 Partial Yr 2 4,260,000 0 Partial Yr 1 2,560,000
Total 10,040,000

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Impact of Annual Fees
Fee
    Recommendation City Schools Residents

/ERU/Month
  Current 2.55 92,848.00 199,247.62 30.60

Option 1 1st yr 4.05 147,464.47 316,452.10 48.60
2nd yr 5.55 202,080.94 433,656.58 66.60
3rd yr 7.05 256,697.41 550,861.06 84.60

Option 2 1st yr 5.55 202,080.94 433,656.58 66.60
2nd yr 8.55 311,313.88 668,065.54 102.60
           
Consultant Min. Reg. 5.50 200,260.39 429,749.76 66.00
Consultant Cit. Exp. 7.22 262,887.28 564,144.23 86.64
Plus .50/year thereafter Plus .50/year thereafter Plus .50/year thereafter
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Next Steps

• Meet with Chamber other stakeholders
• Advertise public hearing 2 weeks in a row
  before hearing
• Hold non-planning public hearing _at_ City Council
  meeting
• Council action same night
• Revise billing information January to March,
  2007
• Bills mailed in April for CY-2007

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StormwaterCommittee ChairmanMr. Adam Jack
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Questions?
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BackupMaterial
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Impact on Funding Per Mile
Chesapeake Fee Chesapeake Fee Chesapeake Fee /Mile
Current   2.55 1,684
Option 1 Year 1 4.05 2,936
  Year 2 5.55 3,108
  Year 3 7.05 3,683
Option 2 Year 1 5.55 3,108
  Year 2 8.55 4,532
Consultant Min. Req. 5.50 3,084
  Citizen Exp. 7.22 3,431
Current in Hampton Roads Current in Hampton Roads
Portsmouth 7,071
Virginia Beach 7,214
Hampton 7,741
Newport News 11,293
Norfolk 17,361