I phase, II cycle Selected by State Screening Committee

1
STATE PROJECT FACILITATION UNIT Madhya
Pradesh (DIRECTORATE OF TECHNICAL
EDUCATION) (DEPARTMENT OF TECHNICAL EDUCATION
TRAINING)
Welcome to the Participants of 3rd Joint Review
Mission
2
STATE PROJECT FACILITATION UNITMadhya Pradesh
Status Report
on Technical Education Quality Improvement
Programme DIRECTORATE OF TECHNICAL EDUCATION,
M.P.
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FULFILMENT OF ELIGIBILITY CONDITIONS AND LEGAL
CONVENANTS AWARD OF AUTONOMY

• Complete freedom for Project Implementation with
  their own priorities approach.
• All the project institutions made Autonomous
• University Institute of Tech.(RGPV), Bhopal
  Self financing
• Shri G.S. Institute of Tech. Science, Indore
  Aided
• Jabalpur Engineering College, Jabalpur
  Autonomous
• Rewa Engineering College, Rewa Autonomous
• Ujjain Engineering College, Ujjain Autonomous
• S.V. Polytechnic College, Bhopal Autonomous
• K.N. Polytechnic College, Jabalpur Autonomous
• Twenty two non-project institutions also have
  been awarded autonomy
• All the remaining Institutions are having Jan
  Bhagidari Samiti

Autonomous Aided Institutions are managed by
Registered Societies BOGs Self Financing
Institutions are managed by respective
universities
(10/3)
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FORMATION OF BOGs

• All Project Institutions are managed by
  Registered Societies
• All Project Institutions have Board of Governors
• The Societies / Board of Governors have
  representation from the State of Madhya Pradesh
  of

• Member of Parliament
• Vice Chancellor Tech. University
• Secretary Finance
• Director NITTTR / AICTE
• Eminent industrialists / educationists
• Teachers / Parents
• Teachers (from SC/ST) / Donors

• Honble Minister Tech. Edn.
• Member of Legislative Assembly
• Principal Secretary Tech. Edn.
• Director Technical Education
• District Collector
• Eminent technologist / entrepreneur
• Chamber of Commerce / CII

(14(2), 12/6)
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FINANCIAL AUTONOMY

• Institutions funded by Block Grant / Grant-in-Aid
• Institutions permitted to retain fee other
  earnings
• Guidelines issued for utilization of funds for
• Purchase of Equipment, Computers, Books, Computer
  Hardware Software, etc
• Library office automation
• Maintenance of Buildings
• Security Hygiene
• Payments to guest faculty
• Seminar, Conference, etc
• Faculty Development, etc

(14(a), (I))
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FOUR FUNDS

• Government order Dated 27.05.2003 08.07.2003
  fulfill the spirit of Establishing four funds

S.No. Name of Fund Items in Government Order Approximate Financial Provision in Government order
1 Staff Development Fund Seminars, Conferences, guest faculty, etc. 06
2 Maintenance Fund Building, Play Ground, Internet, AMC, etc. 13
3 Renewal Depreciation Fund Purchase of equipments, HW, SW, Furniture, Books, Journal, Library, Office automation, etc. 50
4 Corpus Fund - 10
(14(a), (I))
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ACADEMIC AUTONOMY

• Academic Autonomy

• Shri Govindram Sakseria Institute
• of Technology Science, Indore - Awarded by
  RGPV
• Jabalpur Engineering College,
• Jabalpur - Under active consideration
  
• Ujjain Engineering College,
• Ujjain - Under active consideration
• University Institute of Technology
• (RGPV), Bhopal - University College

(14(a))
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ACCREDITATION IN PROJECT INSTITUTIONS
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SUPPORT EXTENDED TO WEAKER SECTIONS

• Reservation in admission SC (16), ST
  (20), OBC (14)
• Reservation for Women (30)
• Reservation for Handicapped (03)
• Tuition other fees from SC ST
  Students EXEMPTED
• 
  STATE BUDGET (2005-06)
• Special coaching classes for SC ST
  Students Rs. 3.100 M
• Book bank facility for SC ST Students Rs.
  2.135 M
• Free stationery and Drawing Instruments Rs.
  9.500 M
• to SC ST Students
• Scholarship Rs. 7.399 M
• Computer Training Rs.11.039 M
• 
  TOTAL Rs.33.173 M

(12/10, 14(a))
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STUDENT BENEFICIARIES IN 2003-04

• Student Beneficiaries in 2003-04

S.No. Scheme SC SC ST ST
S.No. Scheme Male Female Male Female
1. Special Coaching
Engineering Colleges Polytechnic College 663 1188 142 426 299 286 53 75
2. Book Bank
Engineering Colleges Polytechnic College 1574 1540 232 423 898 396 107 77
3. Drawing Material
Engineering Colleges Polytechnic College 1088 1717 132 511 654 455 65 102
(12/10, 14(a))
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FACILITATING EFFICIENT FUND MANAGEMENT AND
PROCUREMENT

• Development of Financial Model for Efficient Fund
  Management
• Relaxation of M.P. State Store Purchase Rules
  (no. 1562 / 22.09.2003)
• Formation of High Power Purchase Committees at
  Institutional Level with full Financial Power (17
  / 07.02.2004)
• Creation of Empowered committees in the
  institutions to take urgent decisions on behalf
  of BOGs (no.8 / 28.10.2004)

(10/6)
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INITIATIVES INNOVATIONS BY SPFU

• Identification of parameters for Quality
  Efficiency Audit (no.190 / 17.02.2004)
• Tender document for selection appointment of
  auditor for Q E audit prepared (no.135 /
  28.01.2004)
• SPFU MP has taken initiative in designing and
  developing a series of Programmes for System
  Management Capacity Development to be conducted
  by identified agencies (NO.118/24.01.2004)
• Draft concept paper for computerization of TEQIP
  project prepared (19,20.08.2004)
• Preparation of Budget Accounts Manuals for
  institutions

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MOTIVATION, REVIEW AND GUIDANCE THROUGH SPFU
S.No Purpose Dates Number of participants
1. Awareness Motivation Workshops (about TEQIP) 22.05.2002, 06.06.2002 28,29,05.2002 31.05,01.06.2002 81
2. Workshop for Eligibility Applications, Vision SWOT Analysis, Composite Proposals 09-10.07.2002, 16-18.07.2002 04-07,09.2002, 27.11.2002 167
3. Workshop for finalization of KPIs at Institutional State Level 17,18.07.2003, 21.10.2003 23
4. Workshops for finalization of Parameters of Quality Efficiency Audit 04,05.11.2003 32
5. Workshops for finalization of PPIF-2 7,8,11,12.04.2005 15
6. Review of Project Implementation by Secretary, Tech. Edn. 03.05.2003, 5.09.2003, 14.02.2004, 16.03.2004, 20.07.2004, 07.01.2005, 03.02.2002 All Project Institutions
7. Review of EAPs by Chief Secretary 16.05.2005 SPFU
8. Review by Secretary 17 to 20.05.2005 SPFU Project Institutions
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PROVISION IN 10TH FIVE YEAR PLAN
Provisions in 10th Five year Plan Year
2002-03 Rs. 7.50 M Year 2003-04 Rs.
100.00 M Year 2004-05 Rs. 150.00 M
Year 2005-06 Rs. 150.00 M Year
2006-07 Rs. 142.50 M Total
Rs. 550.00 M Budget For 2005-06 For
Engineering Colleges Rs. 134.00 M For
Polytechnic Colleges Rs. 10.00 M For
SPFU Rs. 46.00 M Total Rs.1486.00 M
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PROJECT AMOUNT APPROVED BY NATIONAL SELECTION
COMMITTEE
KN
SV
UIT
UEC
SGSITS
REC
JEC
Total Rs.507 M
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RELEASE OF FUNDS
(Rupees in Million)
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REIMBURSEMENT OF EXPENDITURE
S.No. Duration Amount Rupees in Million Amount Rupees in Million Amount Rupees in Million Amount Rupees in Million
S.No. Duration Expenditure Reimbursable amount Reimbursement Reimbursement
S.No. Duration Expenditure Reimbursable amount Sent Received
1 Up to March 03 3.827 3.134 3.134 3.134
2 April 03 to March 04 3.489 2.816 2.816 2.815
3 April 04 to March 05 29.261 23.436 23.436 -
Total 36.577 29.386 29.386 5.949
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FINANCIAL TARGETS FOR THE REMAINING PROJECT PERIOD

• Total Project Amount Approved by NSC Rs.507 M
• Actual Committed Expenditure upto 31.03.2005
  Rs. 52 M
• Balance amount Rs.455 M
• Targets for
• 2005-06 Rs.211 M
• 2006-07 Rs.220 M
• From 01.01.07 to 31.12.07 Rs. 24 M
• Total Rs.455 M

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ITEM-WISE DISTRIBUTION OF THE TARGETED AMOUNT
CW
CE
NW
IOC
Eqip
Trg
Books LRs
Con
Fur
Total amount Rs.455 M
22
AVAILABILITY OF AMOUNT TARGETED FOR 2005-06
(A) Provision for Engineering Colleges Rs.
134.00 M (B) Provision for Polytechnic Colleges
Rs. 10.00 M ------------------- Total
Rs. 144.00 M ------------------- (C) Amount
available with the institutions upto
31.3.2005 Rs. 82.75 M (D) Actual Committed
Expenditure upto 31.3.2005 Rs. 51.88 M (E)
Balance Amount brought forward to 2005-06
(C-D) Rs. 30.87 M (F) Amount available in
budget for 2005-06 Rs. 144.00 M (G) Institutional
share 25 of (F) Rs. 36.00 M (H) Total amount
available for 2005-06 for the project (EFG) Rs.
210.87 M
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TENTATIVE DISTRIBUTION OF FUNDS FOR 2005-06
KN
SV
UIT
UEC
REC
SGSITS
JEC
Total Rs.211 M
24
PROGRESS MADE IN PROCUREMENT FROM 1ST APRIL TO
20TH MAY 2005
NIT Published UIT(RGPV), Bhopal Rs. 10.00 M
Notice for Expression of Interest S.V. Polytechnic, Bhopal (Equipment, Furniture, etc.) Rs. 3.50 M
Tender in Process of Evaluation SGSITS, Indore Rs. 13.40 M
Tender to be opened UEC, Ujjain (CW 20.05.2005) Rs. 4.90 M
Tender opened SGSITS, Indore (NW 05.04.2005) Rs. 12.00 M
REC, Rewa (Equipment, CW 09.05.2005) Rs. 6.00 M
Bid Evaluation complete JEC, Jabalpur (Library Automation) Rs. 0.40 M
Orders Placed UEC, Ujjain (Equipment) Rs. 4.00 M
Material Received JEC, Jabalpur (Equipment) Rs. 9.00 M
Payment made SGSITS, Indore (Equipment) Rs. 4.50 M
S.V. Polytechnic, Bhopal (Books) Rs. 0.25 M
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FACULTY PROFILE
27
RECOGNITION OF MERIT

• Teachers promoted under Career Advancement Scheme

S.No. Post held before promotion Post held after promotion No. of teachers promoted
Engineering College
1 Reader Professor 8
2 Lecturer Reader 87
3 Lecturer Lecturer Senior Grade 62
4 Lecturer Lecturer Selection Grade 32
5 Lecturer Senior Grade Lecturer Selection Grade 3
Polytechnic College
6 Lecturer Lecturer Senior Grade 189
7 Lecturer Lecturer Selection Grade 119
Contd
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FACULTY RECRUITMENT

• Rules formed for recruitment of teachers of
  Engineering Colleges and Polytechnic Colleges by
  respective societies
• (approved by GAD, Law Finance Departments)
  (Published in MP Gazette 5th March 2004)

(12/8)
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RECRUITMENT OF FACULTY
(,)
()
(_at_)
Professor
HOD
Lecturer
(,)
Lecturer
Reader
(,_at_)
(_at_)
Director(1), Principal(2)
Total Faculty being recruited (62) 2 Polytechnic
Colleges
Total Faculty being recruited (351) 5 Engineering
Colleges
Post advertised _at_ Posts being advertised
Interviews conducted Applications
being scrutinized
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FINANCIAL TARGETS FOR THE REMAINING PROJECT PERIOD

• Total Project Amount Approved by NSC Rs.507 M
• Actual Committed Expenditure upto 31.03.2005
  Rs. 52 M
• Balance amount Rs.455 M
• Targets for
• 2005-06 Rs.211 M
• 2006-07 Rs.220 M
• From 01.01.07 to 31.12.07 Rs. 24 M
• Total Rs.455 M

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TENTATIVE DISTRIBUTION OF FUNDS FOR 2005-06
KN
SV
UIT
UEC
REC
SGSITS
JEC
Total Rs.211 M
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ACTIVITY SCHEDULE FOR 2005-06(TO BE PREPARED BY
THE INSTITUTION)
Name of the institution .....................
.............................
1.0 Target of expenditure for 2005-06
S.No. Item Targeted Expenditure
1 Civil Works
2 Equipment
3 Furniture
4 Books LRs
5 Consultancies
6 Trg., Fellowship, WS
7 Incremental operating cost
8 Networking
9 Services to community economy
Total
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SCHEDULE FOR EQUIPMENT
2.0 Equipment Equipment
2.1 Amount approved by NSC Rs....M
2.2 Actual Committed Expenditure upto 31.03.2005 Rs....M
2.3 Balance Amount (2.1-2.2) as on 31.12.2005 Rs....M
2.4 Targeted amount of expenditure for 2005-06 RsM
2.5 Break-up of balance amount DGSD RsM
NS RsM
NCB RsM
Total RsM

2.6 Break-up of targeted expenditure for 2005-06 DGSD RsM
NS RsM
NCB RsM
Total RsM
Contd
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SCHEDULE FOR EQUIPMENT
Contd
2.7 (Target) dates For DGSD for -
Placing purchase orders ..
supply of equipment ..
Receipt of equipment ..
Making Payment ..
For NS for -
Issuing NIT ..
Submission opening of tenders ..
Placing purchase orders ..
Receipt of equipment ..
Making Payment ..
For NCB for -
Submission of NCB document to NPIU ..
Submission of revised NCB document to NPIU ..
Issuing NIT ..
Submission and opening of tenders ..
Placing purchase orders ..
Receipt of equipment ..
Making payment ..
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SCHEDULE FOR FURNITURE
3.0 Furniture Furniture
3.1 Amount approved by NSC RsM
3.2 Actual Committed Expenditure upto 31.03.2005 RsM
3.3 Balance Amount (3.1-3.2) as on 31.12.2005 RsM
3.4 Targeted amount of expenditure for 2005-06 RsM
3.5 Target dates for -
Issuing NIT ..
Submission and opening to tenders ..
Placing purchase orders ..
Receipt of Furniture ..
Making payment ..
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SCHEDULE FOR BOOKS, LRs etc.
4.0 Books, LRs, etc Books, LRs, etc
4.1 Amount approved by NSC RsM
4.2 Actual Committed Expenditure upto 31.03.2005 RsM
4.3 Balance Amount (4.1-4.2) as on 31.12.2005 RsM
4.4 Committed expenditure for 2005-06 RsM
4.5 Target dates for -
Issuing NIT ..
Submission and opening to tenders ..
Placing purchase orders ..
Receipt of Furniture ..
Making payment ..
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SCHEDULE FOR CIVIL WORKS
5.0 Civil Works Civil Works
5.1 Amount approved by NSC RsM
5.2 Actual Committed Expenditure upto 31.03.2005 RsM
5.3 Balance Amount (5.1-5.2) as on 31.12.2005 RsM
5.4 Targeted amount of expenditure for 2005-06 RsM
5.5 Target dates -
Submission of NCB document to NPIU ..
Approval of NCB document to NPIU ..
Issuing NIT ..
Submission and opening to tenders ..
Placing work orders ..
Starting of Works ..
Completion of works ..
Making Payment ..
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SCHEDULE FOR FACULTY STAFF DEVELOPMENT
6.0 Faculty and Staff Development Plan (In NPIU Format) Faculty and Staff Development Plan (In NPIU Format) Faculty and Staff Development Plan (In NPIU Format) Person Person Month
6.1 Plan for 2004-05 Plan for 2004-05 ....................... .......................
6.1.1 6.1.1 Faculty / Staff trained upto 31.03.2005 ....................... .......................
6.1.2 6.1.2 Short fall in training (6.1-6.2) ....................... .......................
6.1.3 6.1.3 Reasons for Short fall ....................... .......................
6.2 Faculty Staff Development Plan for 2005-06 Faculty Staff Development Plan for 2005-06 ....................... .......................
6.3 Faculty Staff Development Plan for 2005-06 Faculty Staff Development Plan for 2005-06 ....................... .......................
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SCHEDULE FOR NETWORKING, SERVICES TO COMMUNITY
ECONOMY AND TDP
7.0 Networking / Services to community Economy / TDP Networking / Services to community Economy / TDP Networking / Services to community Economy / TDP Number Planned Completed Short fall
7.1 Plan of action for activities planned for Jan-June 2005 and Jul to Dec 2005 as per format of NPIU Plan of action for activities planned for Jan-June 2005 and Jul to Dec 2005 as per format of NPIU . . .
7.2 Short fall in the activities from Jan-Jun 2005 Short fall in the activities from Jan-Jun 2005 . . .
7.2.1 7.2.1 Networking . . .
7.2.2 7.2.2 Services to community Economy . . .
7.2.3 7.2.3 Tribal Development Plan . . .
7.2 Plan for completion of backlog for Jan-Jun 2005 for Networking / Services to community Economy / TDP Plan for completion of backlog for Jan-Jun 2005 for Networking / Services to community Economy / TDP . . .
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SCHEDULE FOR ACCREIDTATION OF PROGRAMME

• 8.1 Accreditation of Programmes

UG Programme Total Eligible Accreditated Remaining
PG Programme
Action Plan for 2005-06 for accreditation
for remaining programmes 8.2 Action Plan for
2005-06 for Enhancing Institute Industry
Interaction 8.3 Action Plan for 2005-06 for
increasing IRG 8.4 Action Plan for 2005-06
for Implementation of Institutional Reforms
42
AREAS OF CONCERN

• Reimbursement for Rs.234.36 M
• Ambiguities in programme progress profiles
• Establishment and operation of Four funds
• Final allocation of funds
• Reports of visits by mentors awaited
• List of mentors for the institutions
• Date of next visit of mentors
• Clarity about agency for Quality Efficiency
  audit

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EXPECTED OUT-COMES BY 2007

• Excellence in Teaching Practices
• Enhancement of professional skills of faculty
• Interactive learning centers using EDU-SAT
• E-Learning facilities in Libraries
• Use of innovative teaching methods
• Campus wide electronic network

Cont
44
EXPECTED OUT-COMES BY 2007
Cont

• Graduates Equipped with Employable Competencies
• Establishment of Center of Advance Technology
• State of the art practical laboratories
• Continuous on-line assessment
• Industry relevant and need based curricula
• Completely developed Tribal Development Mechanism
  
• Culture of Service to Community and Economy

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46
REIMBURSEMENT CLAIMS
Financial Status 2004-05 Budgetary
Provision Rs.148.60 M
Amount in Million of Rupees
Quarters I 01.04.2004 to 30.06.2004 II 01.07.2004 to 30.09.2004 III 01.10.2004 to 31.12.2004 IV 01.01.2005 to 31.03.2005 Total 01.04.2004 to 31.03.2005
Expenditure 0.828 3.726 1.531 23.176 29.261
Amount Claimed 0.670 2.993 1.230 18.543 23.436
SPFU reference 984 / 27.09.2004 1129 / 28.10.2004 91 / 25.01.2005 465 / 04.05.2005 -
Claim received NIL NIL NIL NIL NIL
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TARGETS FOR 2005-06
Amount in Million of Rupees
S.No. Name of the Institution Quarters Quarters Quarters Quarters Quarters
S.No. Name of the Institution I 01.04.2004 to 30.06.2004 II 01.07.2004 to 30.09.2004 III 01.10.2004 to 31.12.2004 IV 01.01.2005 to 31.03.2005 Total 01.04.2004 to 31.03.2005
1 UIT (RGPV), Bhopal 4.0 4.8 6.7 3.812 19.312
2 SGSITS, Indore 12.5 17.0 23.5 13.721 66.721
3 JEC, Jabalpur 12.0 15.0 21.5 12.735 61.235
4 REC, Rewa 5.0 6.5 9.0 5.716 26.216
5 UEC, Ujjain 4.5 5.5 7.7 4.394 22.094
5 Total of Engg.Colleges 38.0 48.8 68.4 40.378 195.578
6 S.V. Poly., Bhopal 2.0 2.5 3.6 2.139 10.239
7 K.N. Poly., Jabalpur 1.0 1.3 1.8 0.951 5.051
7 Total of Poly. Colleges 3.0 3.8 5.4 3.090 15.290
GRAND TOTAL 41.0 52.6 73.8 43.468 210.868
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• PRESENT STATUS OF M.P.
• Status as on 31-03-2005

Amount in Million of Rs.
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REQUIREMENT OF FACULTY
Post being filled-up in Project Institutions
Advt. No. 06/09.05.2005 Advt. No.
01/13.01.2005 Advt. No. 03/30.12.2004