Lab 2: Organizing Your Work

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Lab 2Organizing Your Work
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Competencies
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Competencies

• After completing this lab, you will know how to
• 1. Use Explorer to manage files.
• 2. Copy files.
• 3. Use Send To.
• 4. Create and delete folders.
• 5. Delete, move and rename files.

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Competencies

• After completing this lab, you will know how to
• 6. Extend a selection.
• 7. Find files.
• 8. Use WordPad.
• 9. Open and edit a document.
• 10. Format text.

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Competencies

• After completing this lab, you will know how to
• 11. Save a file.
• 12. Preview and print a document.
• 13. Create a shortcut icon.
• 14. Print a window.
• 15. Use the Recycle Bin.

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Part 1
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Exploring Window
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The Exploring Window
Title Bar
Menu Bar
Standard Buttons
Address Bar
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The Exploring Window Contents Frame
The Contents of My Computer In Large Icon View
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Using Explorer

• Explorer provides a more efficient and powerful
  means of browsing and organizing files.
• To load Explorer, either choose it from the
  Start/Programs menu, or
• Choose Explore from the My Computer shortcut
  menu.

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Using Explorer

• The left frame of the Exploring window displays
  the All Folders Explorer Bar.
• This provides a means to scroll through a list
  while the contents of the selected item are
  displayed in the right frame.

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Concept 1 Hierarchy

• The graphic representation of folders is called a
  hierarchy.
• The top-level folder is called the main folder.
• Folders are indented from the main folder and
  subfolders are indented from folders.
• Because of the branching nature, it is sometimes
  referred to as a tree.

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The Exploring WindowAll Folders Explorer Bar
Contents of Disk Displayed as Hierarchy
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The Exploring WindowAll Folders Explorer Bar
Main Folder
Selected Folder
Subfolders Under My Computer Folder
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The Exploring Window All Folders Explorer Bar
Desktop Icons Under Main Desktop Folder
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Expanding a Folder

• A symbol displayed to the left of a folder
  or drive icon indicates that the drive or folder
  contains folders or subfolders. Clicking the
  symbol displays them.
• A - symbol the left of a drive or folder
  indicates that it is fully expanded. Clicking the
  - symbol closes it up.

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The Exploring Window All Folders Explorer Bar
Subfolders Displayed
Subfolders Hidden
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Concept 2Copy and Move

• The Cut, Copy and Paste commands allow you to
  move and copy selected items from one location to
  another.
• The commands are available on the Edit menu.

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Concept 2Copy and Move

• The information you are cutting or copying is
  called the source, and the location where you are
  moving or copying it to is called the
  destination.
• The Clipboard is temporary storage for the
  information until it is pasted.

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Copy and Paste

• Select a file by pointing to it.
• The file will highlight, making the right frame
  the active frame.
• Click the Copy button.
• Select the destination (e.g., the A drive icon).
• Click the Paste button.

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Copying Message Box
The Copying Message Box Displays the Copy Progress
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Using Send To

• Send To is a Copy and Paste alternative.
• Select the files you are going to send. (e.g.,
  Edit/Select All)
• Choose File/Send To
• Click the destination (e.g., the A drive)

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Creating Folders

• Select the drive (or folder) where you are going
  to create the folder (or subfolder).
• Choose File/New/Folder
• Type the text of the new folder, replacing the
  New Folder text.
• Press Enter

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Concept 4 Drag and Drop

• The drag and drop feature lets you move and copy
  items by dragging them to their destination.
• Dragging a file to a folder on the same disk will
  move it dragging a file to a different disk will
  copy it.
• To copy a file to a folder on the same disk, hold
  down Ctrl as you drag. To move a file to a
  different drive, hold down Shift as you drag.

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Up One Level

• The Up One Level button moves up one level in the
  hierarchy (from a subfolder to a folder or from a
  folder to the main folder).

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Deleting Files

• The Delete button or the Delete key deletes
  selected files from a disk.
• A Confirm message box will be displayed so you
  can confirm the deletion or change your mind.
• Files deleted from the C drive can be restored.
  Files deleted from any other drive are
  permanently deleted.

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The Undo Command

• The Undo command can be used to reverse an
  action, such as moving a file.
• The menu command is Edit/Undo.
• The keyboard shortcut is Ctrl Z.

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Extending a Selection

• To select several files in a list, hold down Ctrl
  as you point to the files you want to select.
• Pointing to a selected file while holding Ctrl
  deselects it.
• You can select a set of adjacent files by
  dragging a box around them.
• Once files are selected, they can be moved,
  copied or deleted.

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Renaming Files

• Display a selected files shortcut menu.
• Choose Rename
• The current file name appears highlighted.
• Type the new file name.
• Press Enter

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Deleting Folders

• The Delete button or the Delete key can be used
  to delete folders and subfolders.
• When a folder is removed, all files and
  subfolders will be removed as well.
• A Confirm message box will be displayed so you
  can confirm the deletion or change your mind.

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Finding FilesPart 1

• The Find command helps you locate misplaced files
  and folders.
• Choose Tools/Find/Files or Folders or use the
  Start/Find command.
• Type the file name or as much of the file name
  as you know.

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Finding FilesPart 2

• Select the drive you are searching from the Look
  In list box.
• Click the Find Now button.
• The Find command will locate all files containing
  the text you type and display them in the dialog
  box.

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Finding Files
Starts the Search
File You Are Looking For
Where You Are Looking
Files That Were Found
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Part 2
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Concept 5 Word Processor

• Word Processing applications help you create,
  edit and print text documents, such as letters
  and memos.
• The biggest advantage of a word processor over a
  typewriter is that you can view and correct text
  on the screen.

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The WordPad Title Bar

• The WordPad title bar displays the name of the
  program and will display the name of the file
  when one is open or saved.
• Initially, it displays Document as the default
  file name.

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The WordPad Menu Bar
The WordPad menu bar contains six items that help
you create, edit, format, print a document and
obtain help.
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The WordPad Toolbar
The WordPad toolbar contains mouse shortcuts to
several commonly used WordPad menu commands.
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The WordPad Format Bar
The WordPad Format Bar contains mouse shortcuts
to menu commands that let you change the
appearance of your document.
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The WordPad Ruler
The WordPad ruler shows the left and right margin
settings and the line length in inches.
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Opening a File

• Click the Open button on the toolbar.
• The Open dialog box will be displayed.
• Click the Look in list and select the drive that
  contains your data disk.
• Click the file you want to open.
• Click the Open command button.

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The Workspace

• The workspace is the large white area below the
  ruler that displays your work.
• The insertion point marks your current location
  in the document.
• The i-beam mouse pointer can be used to relocate
  the insertion point.

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The Workspace
Insertion Point
Mouse Pointer
Status Bar
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Editing a Document

• Editing is the process of modifying existing
  text.
• You can quickly remove any amount of text from
  and insert additional text into a document.
• Delete will remove a character to the right of
  the insertion point and Backspace will remove the
  character to the left.

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Word Wrap

• When you type in a document, you only need to
  press Enter to end a short line (such as a
  salutation), to insert a blank line, or to end a
  paragraph.
• When the insertion point reaches the right
  margin, it automatically moves to the beginning
  of the next line.
• This feature, called word wrap, makes in
  unnecessary to press Enter at the end of each
  line in a paragraph.

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Formatting a Document
The Format menu and the Format Bar contain
commands that let you enhance the appearance of
your document. This is known as formatting.
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Some DocumentFormatting Options
CommandCenter Color Font Size
Button
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Concept 6 Saving Files

• A document exists in memory until you save it to
  disk. To save a document, either
• Choose File/Save to save a file for the first
  time or to save an existing file with the same
  name, or
• Choose File/Save As to save a file for the first
  time or to save a file with a different name.

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The Save As Dialog Box

• To save a file to a new location, Open the Save
  In list box and select the drive you want to use.
• If necessary, replace the existing or default
  file name with the one you want to use.
• Click The Save command button.

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The Save As Dialog Box
Where File Will Be Saved
File Name
Saves the File
File Type
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Previewing and PrintingA Document

• Click the Preview button on the Standard
  toolbar.
• The Preview window will display the document on a
  full page as it will appear when printed.
• Click the Print command button and click OK.

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Creating A Shortcut IconFor the A Drive

• Open My Computer and restore the window, if
  necessary.
• Drag the A Drive Icon to the desktop.
• Click Yes to create the icon.
• Display the shortcut icons shortcut menu and
  rename it.

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Printing a Window

• Display and restore the window you want to
  capture.
• Press Alt Print Screen.
• The image will be stored on the Clipboard.
• Open WordPad.
• Use the Paste command to insert the image into
  the document.

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Using the Recycle Bin

• Files and folders deleted from the C drive and
  deleted desktop icons are moved to the Recycle
  Bin.
• The contents of the Recycle Bin can be
  permanently deleted or restored.
• Files deleted from any other drive will not be
  moved to the Recycle bin. They will be deleted.

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Using the Recycle Bin

• You can drag items to the recycle bin as long as
  the item (file, icon) you want to delete is
  displayed on the same screen as the Recycle Bin.
• You can also select the item you want to remove
  and press Delete or choose Delete from the items
  shortcut menu.

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Using the Recycle Bin

• A message box will be displayed so you can
  confirm the deletion.
• Click Yes to confirm.
• The Recycle Bin will appear to be filled with
  trash when an item has been moved there.

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Using the Recycle Bin

• Open the Recycle Bin.
• Select the deleted item.
• Press Delete or choose Delete from the items
  shortcut menu.
• If you want to restore the item, you can choose
  Restore from the items shortcut menu.

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The Contents of the Recycle Bin
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CAUTION! You cannot undo a final delete!
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End ofLab 2
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AppendixFormatting a Disk
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Formatting a Disk Theory

• Before you can use a disk, it must be formatted
  or set up to be used by your computer.
• Most disk are already formatted, but others may
  be in an unformatted state so they can be used by
  either IBM-compatible or Macintosh-compatible
  systems.

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Formatting a Disk Theory

• Formatting a disk sets up concentric rings, known
  as tracks.
• The tracks are then divided into divisions,
  called sectors.
• The Format command also checks for bad spots on
  the disk and marks them so they will not be used.
• Formatting erases any files that may be on a
  disk. For this reason, you should be careful not
  to format the hard drive.

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To Format a Disk

• Put a blank disk in the A drive.
• Open My Computer.
• Select the A drive icon.
• Choose File/Format.
• Select Full as the format type.
• Delect No Label, if necessary.
• Type a label (such as your name)
• Click Start

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Format Dialog Box
Change Capacity
Start Format
Erases Files
Full Format
Label the Disk 11 Characters Max
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Formatting Progress Bar
Shows of Completion
Progress Bar
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To Format a Disk

• When the format is complete, the Format Results
  dialog box will display the total number of bytes
  on the disk and the total number of bytes
  available.
• If no bad spots were located, these numbers will
  be the same (1,457,664). In addition, the number
  of allocation units and bytes within each
  allocation unit as well as a serial number will
  be displayed.
• Close the Format Results and the Format dialog
  box. Then, close My Computer.

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Format Results
Total Space
No Errors!
Total Space Available
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End of Appendix