ORGANIZATIONAL SKILLS

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ORGANIZATIONAL SKILLS

• Diversified Career Preparation
• The Academy of Irving ISD
• 2005

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Organizational Skills

• Critical to be organized at work
• Unorganized employees tend to produce sloppy work

What are some ways to increase your organization
in the workplace? What desktop items can you
get to help you stay organize? Are there any
software programs available to help you stay
organized?
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Organizational Skills
When you open your toolbox, do you have to
rummage around for what seems like several
minutes looking for a Phillips-point screwdriver?
When you open your desk drawer, do you have to
scatter papers all over the desktop to find a
certain sales receipt or bill? Do you have to
search all through your dresser drawers looking
for one missing sock to match the one you need to
wear?

• If your answer to these questions is Yes, then
  you may need some help in getting yourself
  organized in your personal life. This answer may
  also be an indicator of a need for organization
  in other areas of your life.

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Organizational Skills

• Use effective time management and organization
  skills
• Life is chaotic living up to expectations is
  challenging
• Not alone
• Different activities going on at once
• Never accomplishing what is planned
• Confused when asked questions or requests
  assistance
• Moody

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Organizational Skills

• Orderly/organized life improves
• Relations with self, family, friends, and
  co-workers
• Job performance
• Feelings about accomplishments
• Good work habits

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Time Management Techniques
Believe

• As you enter your new program, believe that you
  are in control.
• Youve got to keep telling yourself that life at
  home, at school, and on the job (if you work) is
  manageable.

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Time Management Techniques
Say NO

• You must learn to say No. You know your
  limitations. If you have a test next Wednesday,
  dont tell your friends or family members you can
  go to a movie on Tuesday night. If you have a
  hard time saying No, you need to consider
  delegating some of your work to others.
• For example, ask your friends to invite another
  friend to the movies, explaining to them you have
  prior commitments.

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Time Management Techniques
Ask for Help

• Many students are scared to ask for help. They
  fear being seen as intrusive or dumb. Help comes
  in many forms so ask for it.
• If youre struggling with math, see your
  instructor or a tutor. If you need financial
  assistance, see your financial aid department.
• People all around you now are paid to help you so
  go to them for assistance or advice.

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Time Management Techniques
Prioritize

• Next Thursday is the due date for a major
  project. The Wednesday before your boss needs
  you to work overtime. You had planned to go to
  Six Flags with friends. Youre in a mess, so how
  do you handle it?
• Remember to BELIEVE and ask How critical is
  each activity/expectation? How long will it take
  to fulfill each activity/expectation? What is
  needed to complete each activity/expectation?
  With whom do you need to deal?

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Time Management Techniques
Set Timetables

• You can always measure how youre doing by
  establishing timetables.
• For example, take a pocket, wall, or desk
  calendar. Mark activity due dates appropriately.
  Prior to the activity due date, fill in other
  days with activities that will help you
  accomplish the mini steps that it will take to
  complete the big assignment.

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Time Management Techniques
Spend Time Wisely

• While attending school, make an impression on
  others by spending time wisely. While eating
  lunch, why not eat and review notes at the same
  time? Why not ask others to join you so that you
  have the opportunity to ask additional questions
  or receive clarification?
• By spending your time wisely, you allow yourself
  more time at home with family and friends.

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Time Management Techniques
Enjoy Free Time

• Physical and mental well-being is key to success.
  Being too pushed for time causes stress, and too
  much stress can jeopardize physical and mental
  states.
• Prioritize, follow through, evaluate work, and
  then enjoy free time. Never dismiss friends,
  neglect family, or give up hobbies if working
  hard to accomplish goals. But fail to put first
  things first, dont be surprised if conscience,
  friend, or family member tells you to rethink
  your priorities.

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Organizational Skills

• Be organized and control life
• Assess class work, home, and job workload
  schedules weekly and daily
• Identify most important things to do
• Review schedule for appointments
• Reserve at least 2 to 3 days a week and large
  quantities of time (at least 2 hours a day) to
  complete assignments
• Organize school requirements, home
  responsibilities, and job duties into an
  updateable filing system
• Arrive at school or work on time
• Do what needs to be done

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Organizational Skills

• Organizational benefits
• Reduce stress
• Greater satisfaction from school and work
  experiences
• Develop an image of a person who is serious about
  getting things done and moving on to the next
  challenge

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Organizational SkillsHandling Stress

• Keep organized
• Break down large, complex tasks into manageable
  smaller segments, and attack them one by one
• Prioritize in order to be done
• Tasks due at same time
• Most stressful times
• Use judgment on which to attack first
• Completing easier item first helps with
  confidence and will help reduce stress levels
• Dont get upset if best isnt enough

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Organizational SkillsHandling Change

• Nature of life is adapting to change
• View change in a positive manner
• Hold fast to a determination to make change work
• Spend some time, energy, and personal resources
  to accommodate changes and come out on top
• Rewards come to those who work for them

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In just this century, barely one generation, we
have seen transportation progress from
horse-drawn carriages to supersonic airline
transports and routine space shuttle flights.
Communications progressed from primitive
telegraphs to instant satellite-relay
conversations world-wide. For many, personal
computers simply did not exist for the first half
of our lives or more. These parts of our lives
have changed many times in only a relatively few
years. You can expect more changes.
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Organizational Skills

• Survival of the Fittest (Charles Darwin)
• Strongest of a species will survive the perils of
  life
• Survival of the Most Adaptable
• Resist change and fail to get in line with rest
  of world results in being left behind in the dust
  of those who succeed

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Organizational Skills

• Prioritize
• Self timetables
• Spend time wisely
• Enjoy free time

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Learn to Prioritize!

• Decide what is most important
• Choose things that must be completed immediately
• If you are dependent upon another person to find
  out your job, check with them on a regular basis.

IN SUMMARY
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Time Management Techniques

• Believe that you are in control of time
• Say NO to projects that you dont have time for
• Ask for Help if you need it
• Prioritize your tasks
• Set Timetables to get tasks completed on track
• Spend time wisely, use work time for work . if
  must have a snack, have it while working
• Enjoy Free FUN time! You deserve it!

IN SUMMARY
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What Good Time Managers do. . .

• Check their work
• Choose the most important things to do first
• Review their schedule on a regular basis
• Reserve time to complete their school assignments
• Get different activities organized
• Try to arrive at school ahead of time.

IN SUMMARY
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Are You STRESSED?

• Get organized!
• Break down large jobs into smaller tasks
• Use your best judgment to determine which job
  must be given the highest priority!
• Dont sweat it if you have some mishaps. You can
  only give it your best effort.

IN SUMMARY
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Can You Handle Changes?

• In life you must always be ready to adapt to
  change
• You will have constant change in the work place
  to due technology
• Remember, life is Survival of the Fittest!
• Rewards come to those who work hard.

IN SUMMARY
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Time Management

• Do the most unpleasant task first
• Learn to say no
• Plan for change
• Do one thing at a time
• Delegate (when appropriate)
• Waiting is inevitable plan for it

IN SUMMARY
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Stress Management

• Exercise regularly
• Relaxation
• Sleep well
• Laugh it up
• Make time for fun
• Change your diet

IN SUMMARY
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Change

• Change is going to happen
• Be flexible with it
• Adapt to it
• Be creative with it
• Learn from it

IN SUMMARY
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Sometimes our organizational skills vanish when
we become stressed.
IN SUMMARY
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A TOOTHPICK to remind you not to be too picky.
Workplace Survival Kit
IN SUMMARY
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A LOLLIPOP to help you lick your problem.
Workplace Survival Kit
IN SUMMARY
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A RUBBER BAND to help you be more flexible.
Workplace Survival Kit
IN SUMMARY
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A PAPER CLIP to help you hold things together.
Workplace Survival Kit
IN SUMMARY
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A CARAMEL to help you be sweet and thoughtful to
others.
Workplace Survival Kit
IN SUMMARY
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A STICK OF GUM to give you stick-to-it-iveness.
Workplace Survival Kit
IN SUMMARY
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A PIECE OF STRING to help you tie up loose ends.
Workplace Survival Kit
IN SUMMARY
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A PIN to help you pinpoint problems so that you
can deal with them.
Workplace Survival Kit
IN SUMMARY
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A BUTTON to remind you to not let other people
push your button unnecessarily.
Workplace Survival Kit
IN SUMMARY
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A PENNY so you will have enough cents to
realize what a valuable person you are and what
you can contribute to your job.
Workplace Survival Kit
IN SUMMARY
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ORGANIZATION SKILLS Scheduling
Using an electronic calendar (found in software
such as Word), prepare a schedule of everything
you will be doing tomorrow. This should be a
very detailed list of what you will be doing and
where you will be doing it throughout the day.
www.gvtc.org/workethicsonline
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ORGANIZATIONAL SKILLS

• Diversified Career Preparation