Oakland Schools Budget FY 2005-2006 Designates Meeting

1
Oakland Schools Budget FY 2005-2006 Designates
Meeting

• May 17, 2005

2
Overview of FY 2004-2005

• Services to Districts and Cost Savings
• July 1, 2004 current 2005

3
Number of PD events attended by districts
4
SB-CEUs earned through Oakland Schools workshops
5
Professional Development Highlights

• Early Childhood
• 38 Early Literacy workshops in 6 districts
• 10 MiLETRS T3 workshops in 10 districts
• 18 Social Emotional workshops in 4 districts
• Special Education PDI workshops with 174
  enrollments
• LANGUAGE! workshops with 522 participant
  enrollments

6
Early Childhood Support

• Project Challenge behavioral consultation
• Served 128 children
• 19 in-district consultations
• 36 in-district and 29 community based workshops
  for parents
• Early On information and resources delivered at
  100 community agencies and meetings

7
Special Education Services Support

• 3,267 total students referred for second opinions
  and services not offered by districts
• Teacher consultant services
• Autism Impaired 243 students from 20 districts
• Hearing Impaired 269 students from 28 districts
• Orientation/Mobility 44 students from 22
  districts
• Physically/Otherwise Health Impaired 79 students
  from 17 districts
• Visually Impaired 184 students from 28 districts

8
Special Education Services Support

• Audiological services including 689 student
  contacts, fitting/testing of 1,200 hearing
  devices
• Assistive Technology services
• 785 students from 5 districts using STELA
  stations (learning resources) in classrooms
• 374 assistive technology referral cases
• 207 assistive tech resources provided to
  districts
• Monitoring and compliance office

9
Braille Large Print Instructional Resources

• One of top 20 county-operated facilities in the
  United States
• 244,616 pages of large print produced
• 30,408 pages of Braille for 25 students in 17
  districts
• 1,300 Braille titles and 3,000 large print
  volumes
• 2,100 orders filled for 292 students in all
  districts
• Teaching aids, adaptive learning materials
• Specialty materials (maps/graphs)

10
Truancy Support

• Truancy officer works with district staff,
  families, and county court officials
• Assisting 159 students from 23 districts

11
Oakland Schools Technical Campus Enrollment by
Cluster
12
Oakland Schools Technical Campus Enrollment by
District
13
Curriculum Support

• Subject area specialists serve curriculum needs
  in all districts, including curriculum
  development (SCoPE) and support
• Countywide resources are provided for district
  implementation of No Child Left Behind
• Provide majority of required professional
  development (7,160 participant enrollments) for
  school employees

14
Learning Services Support

• Serve 22 schools in 6 districts that have not
  made AYP, providing coaches who reinforce
  professional development in math, literacy and
  science
• Score more than 100,000 tests for local districts
  annually
• Preparing to deliver 450 Heinemann open-ended
  math assessment items to all teachers in Oakland
  County via web-based resource
• Will be aligned to GLCEs and HS benchmarks

15
Communications Support

• 38 press releases sent to media
• 1,397 publication pages edited
• In the News clipping service sent daily to
  hundreds of districts around the state, saving
  districts approx 108,000 (equivalent cost via
  Bacon's News Service)
• Assists with FOIA requests

16
ONE Network Services

• District Internet connectivity rate 99.996
• Access to all web applications, voice over IP,
  and Internet and Internet2 resources
• Five channels of instructional video resources
  broadcast daily to 28 districts
• OSTN broadcasts more than 3,500 educational
  programs annually

17
Cost Savings

• More than 6,138 video titles circulated to
  classrooms in all 28 districts, saving an average
  cost of 2,799 per video or total of 15,338,862
• 25,641 Teachers Store purchases for classroom
  materials - at substantial savings over
  commercial vendors

18
Cost Savings

• REMC statewide bid for school supplies and
  equipment saved local districts 1,644,316 in
  2004 on more than 126,000 items
• Oakland/Genesee Beverage Consortium
• 12 districts from Oakland and Genesee counties
  awarded contracts to Pepsi and Coke in 2000
• 4,634,671 in commissions and exclusivity dollars
  (Dec 04)

19
Cost Savings

• ServSafe (child nutrition) training for 81
  participants from 9 districts
• Saved 4,700 in lower fees over other providers
• Bus drivers trained from all 28 districts
• 138 in New Driver Training
• 1,351 in Advanced Driver Training
• 3 in Supervisor Training

20
Cost Savings

• OCSBO Bid Savings Estimate

21
Cost Savings

• Consolidated more than 24 bus routes serving 30
  students in Southeast Quad districts (12) since
  2002
• 1,200,000 value of resources absorbed back into
  districts as a result of this collaboration
  (estimated 50K per route)
• Proposed 15-Minute Window Program for bus
  routing (ISD Special Ed Plan, Fall 2005)
• Would allow 10 districts to eliminate 16 bus
  routes, saving approx 770,000

22
School Funding Support

• Stopped Governor's proposal to change pupil count
  to 50-50 saving millions for districts
• Stopped Governor's proposal to eliminate 20j
  saving districts millions
• Increased funding for At-Risk
• Increased funding for Section 24 court placed
  students (Farmington, Oxford, Waterford)
• Stopped FY 04-05 pro-ration, saving districts
  millions

23
Overview of Oakland Schools Continuous
Improvement Plan

• Focus On Results 2005-2008
• Increase Student Achievement
• Serve Diverse Needs of Schools
• Decrease Costs/Increase Efficiencies

24
Continuous Improvement Plan Outcome Goals

• Improve student achievement
• Maximize resources, improve cost efficiencies
• Meet state/federal compliance requirements
• Create more positive and productive culture
• Establish standard operating procedures
• Allocate organizational resources to support
  Oakland Schools priorities and goals

25
Overview of FY 2005-2006

• Oakland Schools Proposed Budget

26
Oakland Schools Fiscal Year 2006Total Revenue
Summary
274.2 Million
Dollars in millions
27
Major Revenue Assumptions

• Property Tax revenue grows at the post Headlee
  adjusted historical rate of 3.5
• General Education state aid increased by 2.7
• Special Education and Career Focused Education
  state aid held flat
• Other local revenues held flat

28
Oakland Schools Fiscal Year 2006Total Expense by
Type
272.1 Million
Dollars in millions
29
Oakland Schools Fiscal Year 2006Total Expense by
Purpose
272.1 Million
A portion of these funds are mixed support
costs. Our new resources system will allow for a
more detailed breakout in FY 2007.
Dollars in millions
30
Major Expenditure Assumptions

• Salary and wages have grown by 2 in all funds
  creates a pool of available funding to correct
  compensation inequities within the organization
• MPSERS retirement rate increased 14.87 to 16.34
• Health insurance budgets increased by 10 for
  non-represented staff and 12 for represented
  staff (MESSA)
• Dental and vision held flat
• Capital outlay held flat

31
Oakland Schools Organization
Board of Education
Superintendent Dr. Vickie L. Markavitch
Director of Communications Marketing Shelley
Yorke Rose
Deputy Superintendent of Programs Services Dr.
Dan Austin
Deputy Superintendent of Finance
Operations Robert Moore
Associate Superintendent Dr. Carol Klenow

• Liaison to local superintendents
• Accountability
• Planning
• Organizational development
• Enterprise initiatives

Director of Facilities Bldg Proj.
Director of Finance
Director of Govt Comm Services
Director of Legal Affairs
Director of Regional Services
Director of Human Resources
Director of Technology Services
Director of CFE Campuses
Director of CFE
Directors of Instructional Services
Executive Director of Special Education
Grants Community Based Programs
Oakland Schools Education Foundation
May 2005
32
Reorganization

• Shift in responsibilities and positions to match
  work of ISD
• Eliminated four Assistant Superintendent
  positions
• Dissolved Educational Media Services, shifting
  functions to other departments
• Added Deputy Superintendent position

33
Allocation of Resources

• Focus on student achievement increased services
  for schools not making AYP
• Student assessment system and data analysis tool
  for LEA use in raising student achievement
• Add truancy services to serve growing population
• Continue and grow cutting edge professional
  development for curriculum, assessment and
  instruction

34
Allocation of Resources

• Regional Services
• Expand opportunities for collaborative services
  regionally and countywide
• Expand the communitys use of the Oakland Schools
  building
• Increase focus on Oakland Schools culture
• Develop standard operating procedures via ISO
  9000 process
• Internal professional development for Oakland
  Schools staff

35
General Fund Overview
Dollars in millions
36
General Education Summary

• Total Revenue 24 Million
• Property tax 11.5 M
• Other local revenues 4.2 M
• State sources revenues 4.7 M
• Other financing source revenues 3.6 M
• Total Expenditures 25.1 Million
• General administration 1.3 M
• Finance and operations 5.8 M
• Programs and services 12.9 M
• Plant and fixed charges, transfers to LEAs 3.0
  M
• Plant and fixed charges 2.1 M

37
General Fund Detail of Changes

1. ONE capital outlay reserve represents current
   funds reserved for infrastructure improvements of
   the ONE network
2. Increase in workshop and professional development
   revenue for priority schools
3. OSMTech program has been eliminated in FY 06
4. Medicaid revenues are decreased to reflect
   uncertainty in the program
5. Elimination of an Assistant Superintendent budget
   via reorganization

38
General Fund Detail of Changes

1. Transfer of Grant Management unit to the
   Associate Superintendent
2. Increase in workshop and professional development
   expenditures to better support priority schools
3. Creation of the in-house Legal Affairs unit
4. Budget for new Director of Facilities Building
   Projects position
5. Addition of one Truancy Officer and one support
   position

39
General Fund Detail of Changes

1. Elimination of Educational Media Services unit
   staff/functions merged with other units
2. New unit to separate Administrative Technology
   Services from Program Services (Technology
   Licensing 028)
3. Transfer of expenditures to 028
4. Additional expenditures for ONE capital
   infrastructure improvements
5. Elimination of the OSMTech program for FY 06

40
General Fund Detail of Changes

1. Additional consultant and operational funds to
   support priority schools
2. Structural change in reporting the budget and
   transfer of staff from Educational Media Services
3. Structural changes in Learning Services and an
   additional consultant
4. Structural changes in reporting within Learning
   Services
5. Change in reporting to comply with MDE

41
Resolution for General Fund

• Revised School Code 380.624 - Overview
• Not later than May 1 of each year, the ISD shall
  submit proposed budget for next fiscal year to
  the board of each constituent district for review
• Not later than June 1 of each year, the board of
  each constituent district shall review the
  proposed ISD budget, shall adopt a board
  resolution expressing its support for or
  disapproval of the proposed budget
• Mail copy of resolution indicating support or
  disapproval (with rationale) to the Oakland
  Schools Board of Education

42
General Fund

• Questions Comments

43
Special Ed Fund Overview
Dollars in millions
44
Special Education Summary

• Total Revenue 154.6 Million
• Property tax 146.7 M
• Other local revenues 1.6 M
• State sources revenues 6.3 M
• Other financing source revenues 0 M
• Total Expenditures 152.7 Million
• Program supervision and direction 2.8 M
• Program operations 10.3 M
• Plant and fixed charges 5.5 M
• LEA transfers and program subsidies 134.1 M

45
Career Focused EducationFund Overview
Dollars in millions
46
Career Focused Education Summary

• Total Revenue 38.5 Million
• Property tax 35.9 M
• Other local revenues 0.8 M
• State sources revenues 1.4 M
• Other financing source revenues 0.4 M
• Total Expenditures 37.1 Million
• Campus and other program administration 25.0 M
• LEA transfers and direct program operations
  4.5 M
• Facility and technology maintenance/renovations
  3.4 M
• Plant and fixed charges 4.2 M

47
Proposed Grants and Funded Projects Summary

• ISD administered grants and projects 10.0 M
• Direct transfer to districts 47.3 M
• Total dollar award value of all current grants
  and funded projects 57.3 M
• These numbers are based on FY 2004-05 Actual

48
Questions Comments