Wolcott Public Schools 20092010 Budget Request

1
Wolcott Public Schools 2009-2010 Budget
Request
Budget Process Overview
Goals, Objectives, Budget Issues
Budget Request by Category
Revenue Projections
Summary Closing Thoughts
2

Budget Process Overview
Annual Budget Presentation A Collaborative
Process Between Administrators, Teachers,
Staff, Board of Education, Town Council, and
Taxpayers
3
Budget Process Overview (continued)

• October November Administrators, Teachers,
  and Support Staff
• Reviewed Goals and Continuation Budget Programs
• Identified Needs
• Developed Budget Requests
• November December Administrators Developed
  Program Improvement Proposals Based on District
  Goals and Objectives

4
Budget Process Overview (continued)

• December Administrators Submitted Continuation
  Program Improvement Budgets to Central
  Administration
• December January
• Central Administration
• Reviewed Budget Requests with Building and
  Program Administrators
• Verified Projected Cost Data and Pricing
• Prepared Financial Analysis
• Submitted Initial Budget to Board

5
Budget Process Overview (continued)

• January February
• Administrators Presented Budget Requests to
  Board and
• Board Met to Review Requests, Obtain Additional
  Information, and Determine Final Budget Requests
• March April
• Business Office Revises Budget Documents Based
  on Board Approval, Submitted Budget Request to
  Town Officials

6
Budget Process Overview (continued)
2008-2009 Total Budget
31,279,433 Change in Continuation Budget
191,543
.61

Program Improvements
0
.0 Long Term Capital Improvements
0 .0 2009-2010
Total Increase
191,543
.61 2009-2010 Total Budget
31,470,976
7
Budget Breakdown
Continuation Budget Requested
31,470,976 Program Improvements
Requested 0 Long Term
Capital Improv. Requested
0 Total Budget Requested
31,470,976
8
Per Pupil Expenditures

• Wolcotts Per Pupil Expenditure Ranking
  169
• Average State Per Pupil Expenditure
  12,538
• Wolcotts Per Pupil Expenditure
  9,543
• Average DRG F (District Reference Group)
  11,463

9
Expenditure Comparisons2007-08 CSDE

• Rank
• 2007-08 Wolcott Per Pupil Expenditure 9,543
  169 of 169
• Watertown(DRG D) 9,743 168 of 169
• Seymour (DRG F) 10,479 158 of 169
• Southington (DRG D) 11,099 132 of 169

10
Expenditure Comparisons (continued)

• Wolcott spends 2,995 less per student than State
  average or 9,709,161
• Wolcott spends 1,556 less per student than
  Southington or 5,044,225
• Wolcott spends 1,920 less per student than DRG F
  average or 6,224,237
• Wolcott spends 2,881 less per student than ERG G
  average or 9,339,597
• Wolcott spends 200 less per student than
  Watertown ranked 168/169 or 648,358
• Watertowns Superintendent has requested a 5.90
  increase for the 2009-2010 Fiscal Year

11
Major Budget Issues

• Improve Student Academic Achievement
• Accommodate Current Enrollment
• Equipping Schools with Technology and Support
  Services and Materials for the 21st Century
• Improving the Cost Effectiveness of Special
  Education Services
• Continue Cost Savings Programs

12
Academic Improvement

• Develop Implement Components of Achievement
  Infrastructure
• Development of Quality Standards Based Curricula
  and Link to Staff Development
• Use of Proven Best Practices, With Emphasis on
  Technology as a Tool for Improving Student
  Achievement
• Improve Supervision and Evaluation of
  Administration and Teaching Staff

13
Academic Improvement (continued)

• Increase Academic Services
• Support the Districts Goal to Improve CMT Scores
  in Reading, Writing and Math at Grades 3-8
• Support States Goal to Have All Students Reading
  at Grade Level by the End of Grade 3
• Support the Districts Goal to Increase the
  Percent of Students Meeting Fitness Standards
• Support the Districts Goal to Improve Student
  Performance on the CAPT, SAT and Advanced
  Placement and U-CONN CO-OP Assessments

14
Technology

• Continue Implementation of Districts Technology
  Plan
• Upgrade Computer Inventory/ 5 Year Replacement
  Plan
• Continue Software Licensing Program Throughout
  the District and Technical Support Agreements
• Purchase Software for Classrooms
• Continue to Support Professional Development to
  Enhance Technology Use and Improve the Skills of
  Staff

15
Special Education

• All Individualized Education Programs are based
  on students needs, by creating appropriate
  goals, and delivering effective services for all.
• The Special Education department is using an
  on-line IEP Software, called Easy IEP to
  monitor, review, and evaluate student programs
  for effectiveness and accountability.

16
Special Education

• The District has the following cost effective
  programs
• Integrated Pre-School Program at Alcott
• ABC Classroom
• at Frisbie Elementary
• At Tyrrell Middle
• Life Skills Classroom
• at Wakelee
• at Tyrrell Middle
• at Wolcott HS
• Alternate High School Programs
• WAVE
• Phoenix

17
Special Education

• Revenue is generated from the department in terms
  of
• Nexus Students (out of district)
• Medicaid Reimbursements
• Excess Costs Disbursements
• IDEA 611 Grant Individuals with Disabilities
  Enhancement Act
• School Readiness Grant (Pre-School)
• Stimulus Package 2009

18
Detailed Budget Recap 2009-2010

• Payroll 19,698,767
  62.59
• Other Employee Related Cost 5,388,257
  17.12
• Contracted Services
• Pupil Transportation
  1,482,685 4.71
  
• Tuition to Other Schools 462,146
  1.47
  
• General Operations
  1,549,519 4.92
  
• Supplies 972,141
  3.09
• Equipment Capital Improve. 146,583
  .47
  
• Utilities 1,302,857 4.14
• Technology 317,404 1.01
  
• Miscellaneous 150,617
  .48
  
• TOTAL
  31,470,976 100

19
DETAILED BUDGET RECAP( of Budget) (Continued)
20
Detailed Budget Recap (Continued)

• Other Employee-Related Costs Include Health
  Benefits, Pension Costs, Disability Insurance,
  Unemployment Insurance, Workers Compensation
  Insurance and Severance Payments
• General Operations Costs Include Various
  Professional Services or Contractual Obligations,
  Property Insurance and Lease Payments

21
Detailed Budget Recap (Continued)

• Capital Costs Include
• Alcott Elementary School
• Replace HVAC Unit in Tech. Lab 15,000
  
• Miscellaneous Costs Include Dues Fees, Staff
  Development, Travel Expenses, and Advertising
  Costs

22
Payroll
2008 - 2009 Approved Budget 19,729,037
2009 - 2010 Budget Request
19,698,767 Increase (Decrease)
(30,270) Increase
(Decrease) (.15)

23
Budgeted Staff 08-09
09-10

• Administrators 16.0 16.0
• Technology 5.0 5.0
• Professional Staff 228.5
  219.9
• Para-Professionals 64.0 64.0
• Nurses 5.0 5.0
• Secretarial 19.0 19.0
• Custodial 23.0 23.0
• Maintenance 4.0 4.0
• Total 364.5 355.9
• Includes Business Manager, Director of
  Facilities and H.R. Director

24
Changes in Staffing

• Deduct 4.0 Teachers at the Elementary Schools
  (Enrollment)
• Deduct 2.4 Teachers at the Middle School
  (Enrollment)
• Deduct 1.0 Teacher at High School (Re-assignment)
• Deduct 1.2 Teachers at Elementary Schools (Class
  Size Reduction)

25
Other Employee Related Costs
2008-2009 Approved Budget 4,246,503
2009-2010 Budget Request
5,388,257 Increase (Decrease)
1,141,754 Increase (Decrease)
26.89
26
Contracted Services
Transportation Tuition Other
Total 2008-2009 Approved
1,579,413 543,807 1,607,680
3,730,900 2009-2010 Request 1,482,685 462,146
1,549,519 3,494,350 Increase
(Decrease) (96,728) (81,661)
(58,661) (237,050) Increase (Decrease)
(6.12) (15.02)
(3.62) (6.35)
27
Supplies

• 2008-2009 Approved Budget
  1,067,727
• 2009-2010 Budget Request
  972,141
• Increase (Decrease) (95,586)
• Increase (Decrease) (8.95)

28
Equipment Capital Improvements

• 2008-2009 Approved Budget 372,053
• 2009-2010 Budget Request 146,583
• Increase (Decrease)
  (225,470)
• Increase (Decrease)
  (60.60)

29
Miscellaneous Expenses

• 2008-2009 Approved Budget 161,676
• 2009-2010 Budget Request 150,617
• Increase (Decrease)
  (11,059)
• Increase (Decrease) (6.84)

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Total Increase 191,543 by Category
Employee Wages (30,270) Other
Employee Cost 1,141,754 Contracted
Services (236,550) Supplies
(95,586) Equipment
Cap Improv. (225,470) Utilities
(212,599) Technology
(138,677) Miscellaneous
(11,059) Total
191,543
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Increase by Budget Category (in thousands)
32
Major Increases/Program Increases
CONTRACTUAL OBLIGATIONS (The School
Board has Limited Control Over These Items)

Health Benefits
1,085,000 3.47 All Other Items
(893,457) (2.86)
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CLAIM COMPARISON 2007-2008 vs. 2008-2009

• 2007-2008 2008-2009
  Difference
• JULY 278,326 640,546 362,220
• AUG. 269,202 366,977 97,795
• SEPT. 208,222 415,245 207,023
• OCT. 325,290 317,512 -7,776
• NOV. 314,620 297,294 -17,326
• DEC. 206,920 355,309 148,389
• JAN. 369,680 422,958 53,278
• FEB. 311,032 320,765 9,733
• MAR. 316,472 334,874 18,402
• TOTAL 2,599,765 3,471,480 871,716

34
INTERNAL SERVICE FUND BALANCE

• BEGINNING BALANCE 924,426
• JULY 546,620
• AUG. 413,608
• SEPT. 287,021
• OCT. 268,567
• NOV. 250,421
• DEC. 205,940
• JAN. 81,632
• FEB. 40,107
• MAR. (10,086)
• APR. (93,156)
• MAY (176,226)
• JUNE (259,296)
• TOTAL REDUCTION IN FUND BALANCE
  (1,183,722)
• PROJECTED

35
Major Decreases/Savings

• Computer Leases 33,054
• Because of 5 Year Replacement Plan
• Capital Outlay
  182,524
• Postponing for Another Year
• Equipment 42,946
• Delaying Purchases
• Supplies/Textbooks 95,586
• Being as Frugal as Possible
• Oil
  188,960
  
• Market Down
• Reduction of 8.6 Positions
  434,229
• Furlough Day 92,000

36
BUDGET WITHOUT STAFF REDUCTIONS AND FURLOUGH DAY

• TOTAL Increase
  Increase
• Current Budget 31,470,976
  191,543 .61
• Plus
• Staff Reductions 434,229
  434,229 1.39
• Furlough Day 92,000
  92,000 .29
• TOTAL 31,997,205 717,772
  2.29

37
Annual Cost Savings Strategies

• Renegotiate Service Contracts Where Applicable
• Consortium Bidding (Supplies and Electricity)
• Use State Bid List When Applicable

38
Projected Funding Sources

• Local Property Taxes 17,582,105
  55.87
• State Grants
• ECS 13,539,371
• Transportation 213,692
  13,753,063 43.70
• Tuition 95,000
  .30
• Miscellaneous 40,808 .13
• Total 31,470,976 100.00

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PROJECTED FUNDING SOURCES(in thousands)
40
Funding Source Comparison to Prior Year
Source 2008-09 2009-10
Change Taxes
17,325,767 17,582,105
1.48 State Grants 13,799,170
13,753,063 -.33 Tuition
112,000 95,000
-15.18 Miscellaneous 42,496
40,808 -3.97
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Items Not Covered By This Budget

• Title 1 Funding / LIP Tutors
• Unanticipated Special Education Student
  Out-Placements
• Unanticipated Special Education in District Costs
• Unpredictable Medical Experience Because of Self
  Insured Plan
• Class Size Reduction Teachers

42
Wolcott Public Schools2009-2010 Budget
RequestTotal 31,470,976
Increase 191,543
Percent Increase .61
43
Budget Process Overview (continued)

• 2008 Accomplishments
• CMT scores ranked number one in our DRG in 8/20
  tests number 2 in six of them and number 3 in
  two of them.
• Over 90 of the students are proficient in CAPT
  Reading Writing
• AP25 Students Received Perfect Score on AP Exam
  (Scored a 5)
• College Attendance85 of Seniors Attended
  College

44
Budget Process Overview (continued)

• Accomplishments
• Wolcott High School 2001-20052nd Largest Gain in
  CAPT Reading Scores in CT 01-054th Largest Gain
  in CAPT Math Scores in CT 01-05
• Tyrell Middle School
• Recognized as one of the Top 10 Middle Schools
  in the State for low income student performance
• Alcott Awarded Higher-Order Thinking H.O.T.
  School Grant
• Frisbie CAS CT Outstanding Elementary School of
  Year 2003
• WakeleeIRA CT Exemplary Reading Program Award
  2005

45
Budget Process Overview (continued)

• Accomplishments
• Athletics Department62.1 Participation in High
  School Athletics (07-08)
• We have 32 High School Programs with 583
  students Taking part, 239 Students Participate at
  the Middle School
• Music Department6 Musicians Selected for
  Regional Festival
• 5 students Went on to a 2nd Audition for the
  CT-All-State Musical Festival
• High School and Middle School Robotics Teams
  have Earned National Recognition from Various
  Competit.

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Summary

• Budget Process Began in October
• Teachers Submit Requests to Administrators in
  Oct./Nov.
• Administrators Submit Budget to Business Manager
  in Dec.
• Superintendent Presents Budget to Finance
  Committee in Jan.
• Finance Committee has Workshops to Review Budget
  in Feb.
• Board of Education has Public Hearing in Feb.
• Board of Education Adopts Budget in March and
  Transmits Budget to the Mayor

47
Summary (continued)

• Budget Contains 8 Primary Categories, and They
  Comply with the Federal and State Reporting
  Guidelines
• Payroll Expenses
• Other Employee Related Expenses
• Contracted Services
• Supplies
• Equipment Capital Improvements
• Utilities
• Technology
• Miscellaneous

48
Summary (continued)

• Budget is Funded with Revenues From Local, State,
  Tuition, and Other Miscellaneous Sources
• School District has Worked Extremely Hard Over
  the Past Few Years to Optimize Cost Savings
• Board Respectively Submits Districts Budgetary
  Needs

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QUESTIONS