Poole Grammar School Accommodation of Yr 7 Children

1
Poole Grammar SchoolAccommodation of Yr 7
Children

• Partnership Agreement
• February 2007
• Michael Thompson
• TEAM FOCUS RTL Ltd

2
The Project

• There is a need to accommodate Year 7 children
  into the school as part of seeking to change the
  age of transfer in Poole
• The buildings required have been assessed based
  on curriculum analysis
• The scope of the work required has been agreed
  with the school

3
Project Management

• The Chair of governors has proposed that one of
  the governors (after resignation from the
  governing body) manages the project and takes
  complete control over the process, keeping
  independent of the local authority
• Financial regulations do not allow this, as
  competition is required in the appointment of the
  Project Manager
• Poole has been allocated responsibility by the
  DfES for the build works

4
Best Value

• Poole Borough Council has an obligation to
  achieve Best Value with this and all projects
• This not only includes getting the best value for
  money from the construction of the additional
  buildings
• It means meeting the needs of the school in terms
  of its agreed functions, for the life of the
  buildings (in this case, around 30 years)

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Best Value

• The CABE five principles of good design are
  probably relevant
• Functionality in use Is the finished product fit
  for purpose? Does it use know-how and innovation
  to provide business and social value? Does it
  optimise the operational cost of core services,
  and the productivity of the staff?
• Build quality Is it built on whole life
  principles lasting and easy to maintain?
• Efficiency and sustainability Will it be
  completed on time, to budget, to specification?
  Is it environmentally efficient? What will its
  BREEAM rating be?
• Design in context Is it respectful of its
  context?
• Aesthetic quality Does it meet a need for
  non-institutional, individual character?

6
Best Value

• Will the new development fit into any longer term
  plans for the school?
• Possibly not in the case of Poole Grammar School
  because of existing site restrictions

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The Project Team

• The background and reasons for the governors
  seeking control of the project management need to
  be understood
• It also needs to be understood how this can be
  accommodated in the management of the project to
  everyones satisfaction

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Partnership

• Poole Grammar School is used to the concepts of
• Excellence through Partnership
• all in an educational culture that is
  technological, enterprising and vocationally
  aware.

9
The Project Team

• Poole Grammar School is used to the concepts of
  Excellence through Partnership

10
Partnership

• There are essentials to achieving a good
  partnership
• Everyone understanding what the benefits of a
  true partnership are
• Everyone being committed to that partnership
• Everyone being committed to the achievement of a
  best value project that will fulfil the required
  functions for the whole life of the project

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Partnership

• This requires good effective communication
  between all members of the project team, and a
  clear understanding of everyones needs and
  concerns
• It requires the development of trust between all
  members of the team that all members are
  accountable for what they do and that they do it
  right first time
• It requires developing a set of common
  objectives, so that everyone is focussed in the
  same direction

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Partnership Agreement Workshop

• The workshop would set out
• To initiate strong relationships between all
  members of the team
• To achieve Heads of Terms for a Partnership
  Agreement including
• Code of Practice for working together
• Measurables for understanding how well the team
  is performing (periodic reviews)
• Team Structure / clear roles and responsibilities
• Clear ideas / understanding for the development
  and fulfilment of the project as a team

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• What follows is likely to be more appropriate to
  other schools where development is less
  restricted.

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Further Development of the Project

• There are further processes that help to meet
  best value and best practice
• The CABE five principles of good design
• Good design principles
• They are focussed around Value and Risk Management

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Good Design Principles

1. Good clear organisation, an easily legible plan
   and full accessibility
2. Spaces that are well proportioned, efficient, fit
   for purpose and meet needs of curriculum
3. Circulation that is well organised and
   sufficiently generous
4. Good environmental conditions throughout ,
   including appropriate levels of natural light and
   ventilation
5. Attractiveness in design, comparable to that
   found in other quality public buildings, to
   inspire pupils, staff and parents

1. Good use of the site, and public presence as a
   civic building to engender local pride
2. Attractive external spaces with a good
   relationship to internal spaces, offering
   appropriate security, and variety of settings
3. A layout that encourages broad community access
   and use out of hours
4. Robust materials that are attractive, will
   weather and wear well and are environmentally
   friendly
5. Flexible design that will facilitate changes in
   the policy and technology, which allows expansion
   / contraction in the future

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Value Management Methodology

1. Put in place the Team Culture
2. Gather all information available identify
   missing information, forbidden issues, risks etc.
3. Assess the functions to be achieved (Function
   Analysis)
4. Create ideas
5. Evaluate ideas, using evaluation criteria e.g.
   CABE
6. Develop a proposal that provides value
   enhancement at no greater risk
7. Present and agree the final proposal
8. Implement and review regularly

Generic approach, not necessarily relevant at
Poole Grammar School
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Benefits of the Value Process

• It strengthens the team and provides stronger
  focus on the project
• It establishes consensus
• It removes preferential engineering (wouldnt it
  be nice to have?)
• It avoids cost cutting with increased risk
• It establishes a strong audit trail
• It reduces the need for changes in design at a
  later stage

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But first of all

• Let us establish the partnership!