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Technology Solutions Business Results
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Powerful leadership of technology initiatives

• Business Project Governance

Presented by Derek LeDayn Consulting
Director Optimation NZ Ltd
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The returns generated from projects are directly
proportional to the level of business involvement
and the maturity of the processes used

• The returns on involvement and ROI

100 available benefits
ROI
4
50
3
31
2
1
1.51
0
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Organisations are currently poorly equipped to
lead projects due to several common capability
gaps
The capability gaps Lack of well defined
structures to enable and support the business
delivery of projectsLack of clear
accountabilities, roles and responsibilitiesLack
of project-related policies to provide the
ground-rulesLack of knowledge of what to do
and how to do itLack of measures to know if the
the work has been well doneLack of a consistent
set of enabling and supporting processes
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When business staff get involved they need to
be using mature processes

• The process maturity spectrum

Level 5 Business processes run projects as
effectively as operations
Level 4 Processes realigned to deliver business
success
Level 3 Processes developed to focus on measuring
IT success
Level 2 Basic processes implemented to exert some
control
Level 1 Few processes or controls
Enabling agencies to fast-track their maturity to
level-4
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To reach level four, organisations need to put in
place a range of project-related capabilities

• The criteria for success

Governance foundations
The dimensions of the role
The dimensions of projects
The drivers of project success
Governing a project
Business simplification
Business Value Quantification
Business transformation
Technical project configuration/management
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For Project Governance to be effective, the
organisation needs to establish the foundations

• Project Governance foundations

Structure
Roles responsibilities
Policies
Evaluation
Accountabilities
ITEC Handbook
Project Policies Reference Guide
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People first have to understand what is expected
of them

• The dimensions of each role

Role
Accountabilities
Relationships
KPIs
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People then have to understand the the nature and
dynamics of projects

• The dimensions of projects

Resources
Controlling Systems Costs Reference Guide
PROJECT
Dynamics
Effort
Delivering Systems Projects Reference Guide
Controls
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Then they need to know how to drive the project
to ensure its success

• Our Capabilityware project success model

Govern
Desired outcomes Business benefits Financial
benefits
Simplify
Transform
Quantify
Operate
Select
Configure
Implement
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Then, they can understand how to govern a
project

• Project governance

Monitoring
Documentation Focus Potential risk Considerations
Potential implications Action required
Reporting
Learning
Measuring
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Our Business Project Governance Programme is a
holistic, integrated and fully supported solution

• Contents of our Capabilityware Programme

Training Guides and Handbooks
 ITEC Project Sponsor Project Steering
Committee members  Project Director
Reference Guides
 Project Policies (for ITEC) Controlling
Systems Costs (for Sponsor) Delivering Systems
Projects (for Project Director)
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Our Programme is designed to rapidly fill the
Business Project Governance capability gaps

• Business Project Governance components

Structures to enable and support the business
delivery of projects Clear accountabilities,
roles and responsibilities Project-related
policies to provide the ground-rules Knowledge
of what to do and how to do it Measures to know
if the work has been well done Enabling and
supporting processes to enable the success of the
project
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Implementing a Project Governance Programme is a
matter of determining the gaps between the
current capabilities and the desired outcomes

• How to implement Business Project Governance

Identify the current state, gaps and hot spots
Develop desired outcomes
Plan the progressive development programme
Educate/ train selected staff
Support usage
Measure the results
Typical Desired Outcomes The organisation invests
in the most appropriate projects and enables
their success All Project Sponsors play an
active, positive role in all their projects The
Steering Committee steers the project to success
through the business The Project Director directs
and controls the project activities to
effectively deliver the desired outcomes and
associated benefits.
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Thank you

• Thank you for your attention