Environmental Management System EMS

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Environmental Management System (EMS)

• Overview

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What is an EMS?

• A formal system for managing the environmental
  footprint of the organization
• Similar to the way we get things done
• Assess what needs doing
• Set specific objectives
• Create action plans to accomplish objectives
• Allocate resources and assign responsibility and
  authority
• Check
• Correct
• Improve

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General Principles

• An EMS
• -serves the organization and its mission, not
  the reverse
• -is a process, not a program
• -is the people their actions (employee
  involvement)
• Changing behaviors (culture change)
• Start at the top, and the bottom and implement
• throughout

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Existing Programs

• Included in the EMS
• Already address known significant risks
• Achieving compliance or control of a risk does
  not make it less significant
• All programs are part of the EMS

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EMS FrameworkPlan, Do, Check, Act

• Plan
• Identify risks requiring management (Aspects)
• Establish goals

• Implement (Do)
• Implement programs to manage risks
• Place controls on high risk activities
• Train

Continual Improvement

• Improve (Act)
• Identify performance trends
• Identify improvement priorities
• Make needed changes

• Review (Check)
• Monitor programs and controls
• Conduct system assessment
• Corrective action

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Policy

• Top management commitment
• Provides a framework for the EMS objectives and
  targets
• Includes commitments
• Must be documented, communicated and then
  implemented

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Planning
Identify Environmental Aspects and Impacts
Determine Priority Environmental Aspects
Identify Activities, Products and Services
Establish Objectives and Targets
Develop Environmental Management Program
Determine Legal and Other Requirements
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Activities, Products and Services

• This is the point in the process where we
  describe what we do
• Consider mission
• Consider activities both across the organization
  and at individual facilities that support the
  mission
• Consider actions that are both regulated and not
  regulated e.g., commuting to work

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Aspects and Impacts

• Identify environmental aspects of activities
  products and services that you can control or
  influence
• Aspects include air emissions, water discharges,
  soil contamination, use of raw materials and
  natural resources

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Environmental Aspects and Impacts

• Aspect An element of activities, products or
  services that can interact with the environment .
• Potential impact The potential change in the
  environment caused by the aspect.
• Significance May be based on volume, frequency,
  ecological effect, toxicity, public perception.

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Legal and Other Requirements

• Identify legal and other requirements applicable
  to the environmental aspects of activities,
  products or services.
• Examples of other requirements
• -Executive Orders
• -DOC and NOAA Policy
• -MOUs

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NCCOS Objectives and Targets
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Environmental Management Programs

• Establish and maintain programs for achieving
  objectives and targets including
• -Designate responsibility for achieving
  objectives and targets at each relevant function
  and level
• -The means and time-frame by which they are to
  be achieved

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An EMP is a Structured Approach
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Operational Controls

• Procedures for controlling operations and
  activities that affect significant aspects
• Administrative controls
• Engineering controls
• Operating criteria and maintenance
• Employees in charge of controls

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Implementation and Operation
Capabilities
Organization
Controls
Accountability
Communications
EMS Documentation
Training, Awareness and Competence
Document Control
Structure and Responsibility
Operational Control
Communication
Emergency Preparedness and Response
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Structure and Responsibility

• Roles, responsibility and authorities
• Defined, documented, communicated
• Management provides resources
• Human, technological, financial

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Training, Awareness and Competency

• Training for all employees whose work may create
  a significant environmental impact
• Awareness training of managers and employees
• Training should require evidence of competence

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Emergency Preparedness and Response

• Establish and maintain procedures to respond to
  emergency situations
• Revise these procedures (if necessary) after
  occurrences
• Test procedures periodically

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Monitoring and Measurement
Write and maintain documented procedures to
monitor and measure on a regular basis the key
characteristics of operations and activities

• Performance
• Calibrate monitoring equipment and maintain
  records of this process
• Operational Controls
• Compliance

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Communications

• Policy communicated to employees and available to
  the public
• Training
• Procedures for internal communication
• Procedures for external communication
• Communicate relevant requirements to suppliers
  and contractors

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Documentation, Documents, Records

• Documents Written instruments used to run the
  EMS (e.g., policy, procedures)
• Records The outputs from running the EMS (e.g.,
  training records, audit reports)
• Organization must
• Describe the core elements of EMS

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Document Control

• Procedures for controlling documents so that
• They can be located
• Periodically reviewed, revised and approved
• Current versions of relevant documents are
  available at all locations where operations
  essential to the EMS are performed
• Obsolete documents are removed or appropriately
  stored

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Non-ConformanceCorrective and Preventive Action

• Procedure defining responsibility and authority
  for handling non-conformances to the EMS
• Requires changes in procedures
• A non-compliance that is being appropriately
  addressed by the EMS is not a non-conformance

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EMS Audit

• EMS audits determine whether or not the EMS
• conforms to written programs and procedures, and
• has been properly implemented and maintained
• Provide information on the results of audits to
  management
• Distinguish between EMS audit and compliance audit

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Management Review

• To ensure effectiveness, adequacy and suitability
• Review progress against environmental objectives,
  targets and performance goals
• Review audit findings
• Review the environmental policy and the need for
  changes

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An objective of EMS is to reduce environmental
impacts.some ways we can support this objective

• Reduce, Reuse, Recycle Reduce your use of
  resources such as water. Reuse resources such as
  office supplies Recycle all batteries, paper,
  electronics, toner cartridges, metal scraps,
  metal cans, glass and plastic containers, and
  fluorescent light bulbs, etc.
• Purchasing Requirements Government purchasing
  agents, including credit card holders, are
  required to follow the Affirmative (Green)
  Procurement Plan
• EPEAT required for all federal purchasing FAR
  require federal agencies to purchase at least 95
  EPEAT-registered products in all relevant
  electronic product categories.
• Carpool Conserve fuel by carpooling to field
  sites or other work related destinations.

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What Managers and Supervisors Need to Do

• Employees need support through both motivational
  and technical hurdles.
• Initial training and periodic refreshers are
  essential to continuing pollution prevention
  success.

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Some Pollution Prevention Techniques

• 1. Good housekeeping and maintenance practices
• 2. Spill prevention and preparedness
• 3. Inventory management
• 4. Prudent purchasing
• 5. Waste exchange programs

• 6. Alternate cleaning processes
• 7. Reduce/reuse process wastes
• 8. Process modifications
• 9. Changes in equipment or technology
• 10.Environmentally
  preferable purchasing

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Environmentally Preferable Purchasing

• Products or services that have a lesser or
  reduced effect on human health and the
  environment when compared with competing products
  or services that serve the same purpose.

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• Environmentally preferable purchasing also means
  examining the pollution prevention practices of
  your vendors and subcontractors

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Summary

• An EMS is the combination of people, policies,
  procedures, review, and plans to help address
  environmental issues.
• Important EMS elements include continual
  improvement, management commitment,
  formalization, and awareness of system approach.

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Our Participation

• Being effective and responsible stewards of the
  environment and of natural resources is important
  to us, both in our mission to improve the health
  of the nation and as good neighbors in our
  community.
• Performing our job in an environmentally safe and
  sound manner benefits us all by protecting the
  health of the surrounding ecosystem, preserving
  resources for future generations, being good
  neighbors, minimizing mission impact due to
  non-compliance issues, and saving money by
  decreasing wasted resources.

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Your Role

• All personnel have roles and responsibilities at
  their facility location for EMS. Your level of
  participation will vary according to the work you
  perform. At a minimum, you are responsible for
  knowing
• The commitments of the Environmental Policy.
• How your job impacts the environment.
• The procedures/protocols (SOPs/SOGs) of your job
  and adhering to them.
• The potential environmental impacts of departing
  from the procedures of your job.
• The legal and other requirements of your job.

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EMS is Everyones ResponsibilityOur EMS Teams
are focused on the areas where the NCCOS
activities have the greatest potential to impact
the environment

• The teams focus on
• Office Practices
• Facility Design and Construction
• Lab Practices
• Day to Day Facilities Operations
• Science and Research Activities

• The teams perform the following
• Examine activities across NCCOS and their
  potential environmental impacts.
• Recommend goals and metrics
• Identify environmental awareness training needs.
• Identify communication, structure and
  responsibility needs.
• Determine operational controls
• Perform audits and prepare reports