Title: An Overview of Environmental Management Systems EMS
1An Overview of Environmental Management Systems
(EMS)
2WHAT IS AN ENVIRONMENTAL MANAGEMENT SYSTEM? The
ISO 14001 Definition
- The overall management system that includes
organizational structure, planning activities,
responsibilities, practices, procedures,
processes and resources for developing,
implementing, achieving, reviewing and
maintaining the environmental policy.
3What is an EMS in laymans terms?
- An EMS is really just a formal planning tool to
help an organization organize priorities and
pursue goals. - Think of it as a fitness plan for an athlete!
4ems vs. EMS
- All organizations have some type of environmental
management system regardless of what they do - For this discussion, the focus is a more
formalized, recognized, and structured approach
defined in the international EMS standard, ISO
14001 - In most cases, additional effort is needed to
transition from existing environmental activities
to the more formal ISO 14001-type EMS
5An Effective EMS
- Supports a variety of goals
- Ensures the impact owner is responsible
- Is in harmony with mission
- Recognizes continual improvement
6Plan Do Check Act
Continual Improvement
Management Review
Environmental Policy
Planning
Checking Corrective Action
Implementation Control
7Policy
- Statement of an organizations intentions and
principals in relation to its overall
environmental performance - Provides a framework for the EMS objectives and
targets
8Planning
Determine
Identify
Significant
Environmental
Environmental Aspects
Aspects and Impacts
Establish
Identify
Activities,
Objectives,
Products
Targets and
and
Services
Programs
Determine Legal and Other
Requirements
9Environmental Aspects
- Identify environmental aspects of activities
products and services that you can control and
can influence - Examples include air emissions, water discharges,
soil contamination, use of raw materials, energy
use, use of natural resources - To determine those which have or can have
significant impacts on the environment
10Legal and Other Requirements
- Identify legal requirements that apply to your
facilitys aspects - Identify other requirements to which you
subscribe e.g., Executive Orders, agency/bureau
policies or voluntary practices
11Objectives and Targets
- Develop and pursue environmental objectives and
targets - Consider legal and other requirements
- Consider significant aspects
- Reflect interested parties
- Reflect policy commitments
- Results guide how you will measure progress
12and Program(s)
- Develop and use a plan to achieve objectives and
targets - Assign responsibility
- Function
- Level
- Describe what is to be done, what will be
measured, and what the schedule will be
13Implementation and Control
Capabilities
Organization
Controls
Accountability
Communications
Documentation and Control of Documents
Competence
Resources, Roles, Responsibility and Authority
Training and
Awareness
Operational Controls
Communication
Emergency
Preparedness and
Response
14Resources, Roles, Responsibility and Authority
- Management provides resources to implement,
maintain and improve the system - Roles and responsibilities are defined,
documented, communicated
15Competence, Training and Awareness
- Ensure competence training to
- Regulatory requirements
- Standard operating procedures
- Train on
- EMS - awareness including policy
- Relationship between activities and environmental
impacts - Include those who perform tasks on behalf of the
organization contractors
16Communication
- Ensure internal communication between levels
and functions BOTH WAYS! - Decide whether to communicate externally
17Documentation and Document Control
- Document the System
- Describes parts of the system and how they work
together - Control system documents
- Can be located - are legible, dated and
maintained - Reviewed, approved and revised as necessary
- Current versions are available to practitioner
- Obsolete documents are removed from use and
maintained if necessary
18Operational Control
- Identify operations and activities associated
with significant environmental aspects - Develop and use procedures used in those
operations and activities to address significant
aspects to pursue objectives and targets
19Emergency Preparedness and Response
- Develop and use procedures to
- Identify potential for accidents and emergencies
and associated environmental impact and what
response will be - Prevent, respond to and mitigate associated
environmental impacts - Review and revise procedures after emergency or
accident
20Checking and Corrective Action
Evaluation of compliance
Monitoring and
Nonconformity,
Measuring
Records
Corrective and
Preventive Action
Periodic Internal EMS Audits
21Monitoring and Measurement
- Develop and use procedures to monitor and measure
activities related to significant aspects - Track performance, operational controls
- Determine success towards objectives and targets
22Evaluation of Compliance
- Develop and use a procedure to periodically
evaluate compliance with legal requirements - Also evaluate compliance with other
requirements - Records are kept of the evaluations
23Nonconformity, Corrective and Preventive Action
- Develop and use procedures defining
responsibility and authority to address problems
- who is responsible - Mitigate impacts
- Identify cause
- Develop corrective action and implement it
- Modify procedures if necessary to prevent
recurrence - Review effectiveness of modified procedures
24Records
- Develop and use procedures for identification,
maintenance and disposition of environmental
records - Training
- Audits or other reviews
25Internal EMS Audits
- Periodically audit to determine if the EMS,
- is being properly implemented and maintained
- Audit information is provided to management
26Management Review
- Take account of
- audit findings
- progress records on objectives
- changes to facilities
- changes in activities, products or services
- changes in technology
- concerns of interested parties
- other relevant information
- To Assess the
- suitability,
- adequacy, and
- effectiveness of the EMS
- In order to determine the need for change and
improvement to - the environmental policy
- the objectives and targets
- other elements of the EMS
27Plan Do Check Act
Continual Improvement
Environmental Policy
Management Review
Planning
Checking Corrective Action
Implementation Control
28Keep in mind
- The EMS and related measurement tools are just
that, tools. Alone, they will not guarantee
success. The organization must use the tools, not
just have them. - An effective EMS is alive constantly measuring
performance, making adjustments, and looking for
opportunities for continual improvement - An EMS cycle gets repeated to ensure it is
meeting the policy goals, working properly and
updated as necessary
29Summary
- A formal EMS reflects an accepted framework for
managing the environmental footprint of your
organization including sustainable practices - Most organizations already have several EMS
elements in place - the system relationship is
lacking and can be achieved by adopting the
formal framework - Success comes from following the framework and
being committed to implementation and maintenance
30EPA Region 8 EMS Integrating Electronics
Stewardship
Kim Bartels USEPA Region 8
- FEC Partner Call
- April 2009
31US building sector footprint
Its all about reducing our footprint
Keep the facilitys environmental footprint low,
and lead by example, using the building as a
learning lab and a teaching tool in the following
ways
- Integrate EMS with LEED EB certification
- Participate in EPA voluntary greening programs
- Develop and maintain an integrated performance
tracking system
Average savings of green buildings
32How do we keep our footprint small?
33Who are the R8 EMS players?
Management Champions
- Recycling
- Electronics Stewardship
- Property Waste Mgmt.
- Fleets, Fuels Supplies
- Facilities
- Records
- Purchasing
- Communication
- Alternative Transportation
- Green Roof
LEED EB Team
GreenOps Team
EMS Core Team
Integrated Performance Tracking Team
EMS Auditors
34Current Environmental Management Programs (EMPs)
in place under the Region 8 EMS
- Water Conservation and Efficiency
- Transportation
- Recycling Solid Waste Management
- Hazardous Waste/Universal Waste Management
- Facility Sustainable Design Operation
- Energy Management
- Electronic Stewardship
35Region 8 Electronics Stewardship EMP
36Region 8 Electronics Stewardship EMP
37Other Elements of the Region 8 Electronics
Stewardship EMP
- Other Sections
- Operational Controls
- Relevant reference documents
- Legal other requirements
- Program Leads Listed
- Information Systems Program
- Pollution Prevention
- Infrastructure/Facilities
38Promoting our Electronics Stewardship Activities
- R8 Green Building Green Operations web page
http//epa.gov/region8/building/ - Electronics Stewardship EMP Summary for
distribution to employees - New and revised electronic stewardship policies
- Electronics Stewardship Procurement (Purchasing
EPEAT Environmentally Preferable IT Products) - Power Management
- IT Asset Management
- Paper Consumption Reporting
39Questions?
- Kim Bartels
- EPA Region 8
- (303) 312-6346
- bartels.kim_at_epa.gov
40Integration of the Federal Electronics Challenge
into an Environmental Management System
Bruce Angle, EMS Manager Idaho National
Laboratory
April 2, 2009
41Background
- Idaho National Laboratory
- Operated for the Department of Energy by Battelle
Energy Alliance, LLC - 4,000 employees
- 6,000 computers
- 10,000 LCD displays
- Four major campuses spread over 580 square miles
- ISO 14001 Environmental Management System since
2002
42Why has FEC succeeded at INL?
- It was an accident of birth
- The Federal Electronics Challenge (FEC) was born
into a suitable family - The right timing
- The right resources
- The right environment
- The right support
- The right need
43What Makes INL Suitable?
- Size
- Small organizations integrate requirements well
if everyone can see the whole picture.
Typically, they can operate very informally. - Large organizations integrate requirements well
if they are large enough that they need to have a
formal structure, with organizational
specialization. - INL is large, has a formal organization, well
defined roles and responsibilities.
44What Makes INL Suitable?
- Our relationship with the Department of Energy
(DOE) - DOE gives us very specific direction through our
contract and through the DOE Order system. - DOE expectations for our performance are well
defined, and communicated throughout INL - We operate in a regulated environment and have
had to learn to deal with regulations and
requirements - INL has effective systems in place to identify
requirements and assign them to appropriate
owners within the organization
45What Makes INL Suitable?
- INLs organization structure
- INL has 18 management systems, including the
Environmental Management System - Each management system is responsible to identify
requirements within its functional area and
distribute those requirements to the other
managements systems as appropriate for
implementation - Each management system is also responsible to
implement the requirements distributed to them by
the other management systems
46What Makes INL Suitable?
- ISO 14001 Registration
- INLs EMS has all of the elements that have been
determined to be needed for an EMS to be
effective - The ability to identify and manage requirements
- The use of Objectives and Targets to focus on
particular needs
47What Makes INL Suitable?
- Senior management buy-in and support
- Management is interested, engaged, and supports
FEC with appropriate resources - FEC is recognized as the right thing to do
- Personnel at all levels in the organization
recognize the benefits of participation in FEC,
are willing to do their part, and encourage their
peers to participate as well - Personnel recognize that we have a lot of
electronics, and we need to manage them
responsibly.
48Our Formula for Success
- We recognize that electronics are everywhere and
since they are essential to INL operations, they
need to be managed responsibly - We have a formal organization that manages
requirements well - We have clear direction
- We have an effective EMS with the tools needed to
do the job - We have strong support from the bottom to the top
of the organization
49Contact
- Bruce Angle, EMS Manager
- Bruce.Angle_at_inl.gov
- 208 526-1841