FINANCIAL LIAISON

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• FINANCIAL LIAISON
• MEETING
• February 16, 2009

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Property Management
John Asmuth Property Services
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Banner 8 and Program Codes
Amy Douglas and Linda Pearce Controllers Office
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Program Codes Banner Resource
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(No Transcript)
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F O A PROGRAM code description

• The following codes are based on financial
  accounting and reporting requirements as directed
  by the National Association of College and
  University Business Officers (NACUBO) and the
  Integrated Postsecondary Education Data System
  (IPEDS).

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REVENUE

• R100 Revenue All revenue (income)
  classifications except Auxiliary Revenues
• X100 Auxiliary Revenue All auxiliary revenues
  (income) except athletic revenues
• X200 Athletic Revenue Only athletic revenues
  (income)

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INSTRUCTION EXPENSE

• 1000 Sponsored Instruction expense
• Formally organized instructional research
  expenditures, separately budgeted and accounted
  for and funded by external sources via contracts
  and grants.
• 1020 General Academic Instruction expense
• Expenses for formally organized instructional
  activities, for University credit, non-credit
• or Cost Sharing.

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RESEARCH EXPENSE

• 2000 Sponsored Research-Basic
• Expenses for formally organized and separately
  budgeted Basic Research funded by external
  sources via contracts and grants. (Research type
  Basic must be provided bythe PI or Project
  Manager when the new FOAP is requested, and this
  program code will be a default linked to the
  fund.)
• 2002 Sponsored Research-Applied
• Expenses for formally organized and separately
  budgeted Applied Research funded by external
  sources via contracts and grants. (Research type
  Applied must be provided by the PI or Project
  Manager when the new FOAP is requested, and this
  program code will be a default linked to the
  fund.)

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RESEARCH EXPENSE CONTINUED

• 2004 Sponsored Research Developmental
• Expenses for formally organized and separately
  budgeted Developmental Research
• Funded by external sources via contracts and
  grants. (Research type Developmental must be
  provided by the PI or Project Manager when the
  new FOAP is requested, and this program code will
  be a default linked to the fund.)
• 2050 Departmental Research expense
• Expense for internally supported,
  non-competitive research. (Not considered
  organized research.)
• 2052 Grant-in-Aid Research expense
• Internally supported, separately budgeted,
  competitive research award expense.
• Organized research expense.

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RESEARCH EXPENSE CONTINUED

• 2054 Cost Share Research expense
• Internally supported, separately budgeted
  research expense in support of externally funded
  programs, as required by written agreement.
• 2055 Other Non-Sponsored Research expense
• All other internally supported research
  expenses.

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PUBLIC SERVICE EXPENSE

• 3000 Public Service Sponsored expense
• Separately budgeted and accounted for restricted
  expenditures for Public Service contract and
  grant awards funded from external sources.
• 3010 - Public Service Non-Sponsored expense
• Internally supported public service expense.
  (Outreach programs, conferences, program support,
  Cost Sharing)

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ACADEMIC SUPPORT EXPENSE

• 4000 Academic Support expense
• Includes expenses to provide support services
  for the institutions primary mission. Includes
  academic and graduate school deans offices,
  museums and galleries, academic support
  information technology and academic advising.
  (The Provost office is included in Institutional
  support and not in Academic Support.) Academic
  personnel development is also included, such as
  sabbaticals and faculty awards.
• 4010 Constituency/Fund Raising expense
• Any expense related to constituency development
  officers and/or deans office fundraising
  expenditures.

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LIBRARY EXPENSE

• 5000 Library expense
• Any expense related to libraries located on AU
  and AUM campuses.

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STUDENT SERVICES EXPENSE

• 6000 Student Services expense
• Student services include the administration
  activities that provide assistance and support to
  the needs and interests of the students,
  including social and cultural development,
  counseling and career guidance, admissions,
  student records, and student health.
• (AUMs intercollegiate athletics programs are
  included in this category.)

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INSTITUTIONAL SUPPORT EXPENSE

• 7000 Institutional Support expense
• These expenses include central, executive-level
  activities concerned with the management and
  long-range planning for the entire University.
  These offices include the president, provost,
  chief business officer, chief development
  officer.
• 7002 Information Technology Administrative
  Support
• Information technology support is normally
  allocated between Institutional support and
  Academic support, only.

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INSTITUTIONAL SUPPORT EXPENSE CONTINUED

• 7003 Communications Marketing expense
• These expenses relate to the department of
  Communications and Marketing and University wide
  publications.
• 7004 - Development Fund Raising expense
• Expenses for activities to maintain relations
  with community, alumni, and other constituents,
  as well as conduct activities related to
  institution-wide development and fund raising
  costs.
• 7005 Legal expense

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OPERATIONS MAINTENANCE EXPENSE

• 8000 Physical Plant Administration expense
• Expenses for administration and supervision of
  the operation and maintenance of physical plant
  facilities, and space management are included.
• 8001- Operations and Maintenance expense
• These expenses are normally incurred for
  janitorial and utility services, repairs and
  ordinary maintenance of buildings, furniture and
  equipment, care of grounds, security, disaster
  preparedness, safety, and hazardous waste
  management.

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SCHOLARSHIP FELLOWSHIP EXPENSE

• 9000 Scholarship Fellowship expense
• Scholarship and fellowship expense from
  unrestricted or restricted funds.

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AUXILIARY EXPENSE

• A100 Auxiliary expense
• All auxiliary units expense, excluding
  athletics, and includes housing, dining,
  transportation, surplus property, information
  technology service centers.
• A200 Athletic Auxiliary Expense
• Expenses related to the intercollegiate athletic
  programs.

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DEPRECIATION EXPENSE

• D100-Depreciation expense
• This code is only used by Financial Reporting to
  record depreciation expense on capitalized
  assets.

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AGENCY OPERATIONS

• G100 Agency Operations
• Includes revenues and expense for any ancillary
  unit that has a close association with the
  University, and who is allowed to use our
  accounting system for their purpose. The
  University has no direct control over these
  funds, but they must be reported in the
  Universitys financial statements.

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OTHER

• M100 Mandatory Transfers
• This code is only used by Financial Reporting
  for cash transfers to fund debt service.
• N100 Non-Mandatory Transfers
• This code used by the central business office.
• P100 Project Construction
• This code is used when processing expenditures
  on building construction projects.

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Security Class and Access
Felicia Roberson Information System Support
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• Approval Queue Routing
• Emails sent

The emails contain a spreadsheet of the Approval
queues within your college, school or department.
If you were sent any in error please notify me
via email at roberfe_at_auburn.edu
Send any additions, deletes or level changes via
email to Bryan Elmore for Budget queues or
Missty Kennedy for Requisition Queues.
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Security Class changes
Prior to the change Request Banner Finance Admin
or SSB and pick between three classes After the
change Request the addition to Banner Finance
Admin or SSB and the user will automatically be
added to the one class.
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Procurement Payment Services
Shawn Asmuth and Melissa Morris PPS
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Recent Changes

• Staffing Changes
• Missty Kennedy named Procurement Manager
• Marilyn Sanford focusing on contract review now
  located in 109 Ingram Hall
• New staff additions Kayla Moss, Frank Tew, and
  Beth Owen
• Purchasing Card Staff
• Purchasing Card staff relocated to 309A Ingram
  Hall

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Recent Changes

• Bid Opening Relocation
• PPS bid openings are now held Tuesday, Wednesday,
  Friday in Tiger Rags building.
• WORKS to ESP Conversion
• Effective with the 8/8/2008 Purchasing card
  statement date, AU converted from the WORKS
  system used in the past to a new product called
  ESP.

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Recent Changes

• Mileage Rate
• Effective 1/1/2009 the mileage rate for the
  business use of an employee's personal vehicle
  while the employee is on university travel status
  has changed to .55 per mile.
• Cell Phone Contract
• Effective 2/1/09 Auburn renewed its contract with
  Verizon as the primary cellular service provider
  for AU and AUM. Under the terms of the new
  contract, the Office of Information Technology
  (OIT) will centrally manage all cellular service
  billing and order processing under one university
  account. Verizon service charges will be included
  on the OIT bill that departments receive monthly.

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Salary Wage Transfers
Melanie Cosby Contracts and Grants Accounting
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Salary Wage Transfer Form
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Base Revenues
Bryan Elmore Budget Services