Financial Management

1
Financial Management Line Of Business All Hands
Meeting
May 26, 2004
2
Agenda

• Introduction Larry Gross
• OMB/GSA Introduction Larry Gross
• Tim Young IEE Portfolio Manager
• John Sindelar Lines of Business Program Manager
• Wayne Leiss OMB Liaison - FFMIA
• Scope Organization Larry Gross
• High-Level LOB Timeline Donald Thomas
• Request for Information Donald Thomas
• FM LOB Working Groups Donald Thomas
• EAWG Lisa Ayala
• BMWG Kathy Heuer
• BCWG Bob Jarcho
• Next Steps and QA Larry Gross
• Break

3
Outcomes

• By the end of this meeting, the group will
• Understand the overall FM LOB deliverables,
  timelines, and organizational structure
• Understand how the work is being divided into
  Working Groups and who is in each Working Group
• Understand high-level commitments to meet the
  deadlines of the Working Groups
• Identify what is needed from the FM LOB PMO to
  make the Working Groups successful and achieve
  milestones

4
Scope

• The Financial Management Solution will at a
  minimum include the core FM sub-functions
  outlined in the FEA Business Reference Model
• Accounting
• Budget and Finance
• Payments
• Collections and Receivables
• Asset and Liability Management
• Reporting

5
Financial Management Vision Goals
6
Organization
7
Partner Agencies
8
Financial Management Line Of Business All Hands
Meeting
LOB Timeline RFI and FM LOB Working Groups
Donald Thomas
9
High-Level LoB Timeline
10
RFI Approach Timeline
11
RFI Initial Analysis Results

• Analysis Criteria
• value proposition
• scalable government-wide
• adaptable to changing requirements,
• enables interoperability

12
Draft RFI Solution Patterns

• Individual agencies select their ERP suite of
  choice to provide core FM functionality
• Hosted at existing government service center /
  center of excellence
• Variety of suites available to provide agency
  specific choices
• Select a single certified ERP suite to provide
  core financial functionality
• No responders suggested integrating best of
  breed tool sets approach
• Run by individual agencies or a shared service
  provider (commercial)
• Implement a government-wide shared service model
• Significant government-wide transformation effort
  
• New concept of operation for delivery of FM
  services
• End result has individual agencies as owners of
  the transformation process

13
FM LOB PMO Structure
FM LOB PMO
BCWG
BMWG
EAWG

• EAWG Enterprise Architecture Working Group
• Business Process Framework
• LOB EA Deliverables
• Configuration Management
• BMWG Business Management Working Group
• Analysis and response to request for information
  (RFI)
• Development of the Common Solution
• Policy review recommendations
• Standardization of business processes and data
  elements
• BCWG Business Case Working Group
• Development of the financial management business
  case

14
FM LOB PMO Organization
FM LOB PMO DOE - Larry Gross Co-Project
Manager DOL Greg James Co-Project Manager
DOE Zoe McDonald - Architect DOL John
Oberzut - Financial Systems Touchstone Support
- Indicates proposed member or chair
15
PMO and Working Group Skill Sets
PMO Skill Set Program Management, Financial
Management, Executive Leadership, IT Leadership,
Change Management Work Activities Overall LOB
leadership and management, liaison with
OMB/GSA/federal agencies, weekly monthly
reporting, issue resolution, contract management,
schedule management, change management
FM LOB PMO

• Business Case
• Development Skill Set
• A-11
• A-130
• Work Activities
• Development of business
• case with the assistance
• of contract support
• Policy Review Analysis

• BMWG Skill Set
• Financial Management
• Analytical Skills
• Business Processes
• Agency FM Program
• Information Technology
• Work Activities
• Analyze Market Data
• Analyze response to request
• for information (RFI)
• Business process detail
• Standardization of business
• processes and data elements
• Policy Review Analysis

• EAWG Skill Set
• Enterprise Architecture
• FEA
• Agency EAs
• Information Technology
• Financial Management
• A-11
• A-130
• Work Activities
• Target Architecture
• Baseline Inventory
• Business Process Framework
• Configuration Management
• Policy Review Analysis

16
Working Group Competencies

• Laws, policies and regulations
• Knowledge of government-side and
  organization-specific documents governing
  mandated requirements and standards for the
  maintenance of the Federal Financial management
  System
• Ability to write and update procedures and
  procedural changes resulting from changes in
  policy or regulation
• Skills to describe policy concerning the Federal
  Financial Management Processes and programs,
  and recommend revisions as required to implement
  changes throughout the Federal Financial
  management System
• Financial Systems Analysis Development
• Knowledge of IT Systems Development, Design,
  Deployment
• Skill to Define Financial Systems Requirements
• Skill to evaluate IT Systems Proposals
• Knowledge of the benefit of program monitoring
• Federal Financial Systems Architecture
• Ability to develop Federal Financial Systems
  Architecture
• Knowledge of data stewardship responsibilities
• Knowledge of data architecture methodologies
• Knowledge of database administration
• Knowledge of data conversion and data
  verification methodologies
• Knowledge of system hardware and
  telecommunications environment supporting the
  agency financial system
• Knowledge of security requirements for financial
  systems

17
Working Group Competencies Contd

• Federal Financial Management Systems Accounting -
  General
• Knowledge of programs sufficient to design
  process to integrate new requirements
• Ability to design method to incorporate new
  requirements into benefit program procedures
• Federal Financial Management Systems Accounting -
  Development
• Knowledge of benefit programs sufficient to
  develop process to include new requirements
• Ability to develop process to incorporate new
  requirements
• Federal Financial Management Systems Accounting -
  Operation
• Knowledge of all processes and procedures
• Ability to operate process to get benefits to
  beneficiaries

18
Financial Management Line Of Business All Hands
Meeting
EAWG Lisa Ayala
19
EAWG Deliverables
20
Financial Management Line Of Business All Hands
Meeting
BMWG Kathy Heuer
21
BMWG Deliverables
22
Financial Management Line Of Business All Hands
Meeting
BCWG Bob Jarcho
23
BCWG Deliverables
24
Financial Management Line Of Business All Hands
Meeting
Next Steps and QA Larry Gross
25
Next Steps

• Next weeks FM LOB Partner Meeting
• Plan of Action Milestones (POAM) for each
  Working Group due by close of business June 1,
  2004
• Working Group Meeting Schedule through June 30,
  2004 due by close of business June 1, 2004

26
Financial Management Line Of Business All Hands
Meeting
Questions Answers
27
Contact Information
28
Financial Management Line Of Business All Hands
Meeting
Working Group Break Out Sessions