Civilian Human Resources Agency South Central Region

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Civilian Human Resources AgencySouth Central
Region

• BRAC OPERATIONS TRAINING CONFERENCE
• Ray Mehling
• Director
• October 28, 2009

BRAC The Right Person, in the Right Place, at
the Right Time
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REGIONAL DEMOGRAPHICS

• SC Regional Headquarters is located on Redstone
  Arsenal in Huntsville, Alabama
• Dispersed throughout 7 States
• AL/ VA/LA/ NC/ SC/FL/ GA
• Region includes 19 CPACs
• Current serviced Appropriated Fund Population -
  48,810
• CPAC current auth 355 Direct funded
• 162 Reimbursable

BRAC The Right Person, in the Right Place, at
the Right Time
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CHRA, South Central Region
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BRAC EXECUTION PLANS PARTNERSHIPS

• 11 SC Region CPACs have projected BRAC actions
• Large projected BRAC actions
• Fort Benning Fort Lee
• Fort Bragg Redstone Arsenal
• Fort Eustis
• Base closures
• Fort McPherson
• Fort Monroe
• ACOM HQs realignments
• TRADOC
• AMC
• FORSCOM

BRAC The Right Person, in the Right Place, at
the Right Time
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CHRA, South Central Region
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CIVILIAN PERSONNEL ADVISORY CENTERS
ANNISTON ARMY DEPOT, AL Director, Brenda Gurley
FORT EUSTIS, VA Director, Sylvia Freeland
FORT BRAGG, NC Acting Director, Irene Herndon
FORT GORDON, GA Acting Director, Mary Reid
FORT BENNING, GA Director, Blanche Robinson
FORT JACKSON, SC Acting Director, Carole Rudder
FORT LEE, VA Director, Cheryl Hayes
FORT MCPHERSON, GA Director, Frances Shivers
FORT MONROE, VA Director, Samantha Newman
FORT RUCKER, AL Director, Rodney Wilkerson
FORT STEWART, GA Director, Andrea Gardner
FORT POLK, LA Director, Donald Mallet
REDSTONE ARSENAL, AL Director, Don Dixon
SUNNY POINT, NC Director, Mary Ellen Poole
USACE, JACKSONVILLE, FL Director, Ava Benudiz
USACE, SAVANNAH, GA Director, Deborah Frison
USACE, CHARLESTON, SC Acting Director, Patricia
Whitely
USACE, MOBILE, AL Director, Scooter McCarron
USACE, WILMINGTON, NC Director, Susan Dixon
BRAC The Right Person, in the Right Place, at
the Right Time
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CHRA, South Central Region
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BRAC CPAC - GAINS
BRAC The Right Person, in the Right Place, at
the Right Time
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BRAC CPAC - LOSSES
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COMMAND MOVES PROJECTED FOR FY 10 AND 11
As of 19 October 2009
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CURRENT TDA / STRENGTH

• REMIB DIRECT BRAC
• SITE AUTH AUTH AUTH
• FORT BENNING 27 14
• FORT BRAGG 50 11
• FORT EUSTIS 6 19 7
• FORT GORDON 21
• FORT JACKSON 18
• FORT LEE 15 23
• FORT McPHERSON 16 6
• FORT MONROE 13 7
• FORT RUCKER 17
• FORT STEWART 22
• REDSTONE ARSENAL 18 68
  21
• REGIONAL PROCESSING 20 17
  3
• TOTAL
  44 303 92

BRAC The Right Person, in the Right Place, at
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BRAC REGIONAL IMPACT

• Majority of BRAC actions internal to SCR
• Actions include 4 joint basing actions
• Langley AFB Pope AFB
• Maxwell AFB Shaw AFB
• Net gains in serviced AF population at completion
  of projected BRAC moves/actions 1508

BRAC The Right Person, in the Right Place, at
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CHRA, South Central Region
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CPAC BRIEFINGS

• Order of presentations
• Fort Lee, Cheryl Hayes, CPAC Director
• Fort Bragg, Irene Herndon, Acting CPAC Director
• Redstone Arsenal, Don Dixon, CPAC Director
• Fort Benning, Blanche Robinson, CPAC Director
• Fort Monroe, Samantha Newman, CPAC Director

BRAC The Right Person, in the Right Place, at
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FORT LEE CPAC - GAINS
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FORT LEE CPAC STAFFING LEVELS
15 Auth Positions 23 BRAC Overhires
5 Vacancies
Fort Polk is designated back-up
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FORT LEE CPAC - CHALLENGES

• Filling CPAC positions
• CPAC facilities
• Sustainment center of excellence dispersed
  footprint
• CHRA, South Central
  Region

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FORT LEE CPAC - SUCCESSES

• Volunteer process
• SCoE vacancy identification
• Mass reassignments/realignments
• CAC process improvement
• Union negotiations/successorship

BRAC The Right Person, in the Right Place, at
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FORT BRAGG - GAINS

• HQ FORSCOM
• 1ST QTR FY 10 3
• 2ND QTR FY 10 20
• 4TH QTR FY 10 5
• 4TH QTR FY 11 668
• POPE AFB realignment
• 4TH QTR FY 11
• 200 AF
• 220 NAF
• TOTAL gains
• 896 AF
• 220 NAF

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FORT BRAGG CPAC STAFFING LEVELS

• Established FORSCOM team 3RD QTR FY 09 with 9
  dedicated members to service HQ FORSCOM (1
  supervisor, 6 multi-functional specialists, 1
  technician, 1 AMC fellow intern)
• Received 11 BRAC authorizations, 10 assigned to
  staffing/classifications, 1 to L/MER
• Currently auth 74, plus 2 part-time students, 2
  ACTEDS interns
• Current on-board strength 67 (59 on-site, 1 _at_
  Fort McPherson, 7 _at_ Huntsville)
• Anniston Army Depot CPAC identified as back-up

BRAC The Right Person, in the Right Place, at
the Right Time
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FORT BRAGG - CHALLENGES

• Volume of projected vacancies due to declinations
  of TOF offers (HQ FORSCOM HQ USARC), creating a
  domino effect of vacancies across the
  installation
• Establishing priorities
• Maintaining/sustaining existing customer
  requirements
• Classification review
• Meeting training requirements for new customers

BRAC The Right Person, in the Right Place, at
the Right Time
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FORT BRAGG CPAC SUCCESSES FORSCOM TOF

• Developed/coordinated FORSCOM transition plan
• Integrated concept plan with FORSCOMs shared
  civilian HR servicing proposal
• Early open communication
• Identified/established timelines and tasks for
  TOF
• Identified required resources
• Established FORSCOM branch
• Recruited/trained staff
• Assumed new classification recruitment actions
  1 Oct 09
• Established early relationships with HQ
  staff/managers
• Developed template for TOF letters/job
  announcements
• Established L/MER telecons between McPherson
  Bragg
• Scheduled staff site visits

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REDSTONE ARSENAL - GAINS

• Net BRAC gain about 1411 (1580 gains 169
  losses)
• FY 09 Gains Realigned and staffed 145 in SMDC
  (70), 2nd Rec (100), 2nd Med (100) ATTC
  (32)
• FY 09 losses Out placed 111- Joint Robotics
  (100), AMCOM to DLA (100), and OMEMS (41)
• FY 10 gains 750 in USASAC, LOGSA, Fort
  Belvoir, AMC Fellows remainder ATTC /SMDC
• FY 11 gains About 659 HQ, AMC, Fort Belvoir, VA
• FY 10/11 Losses About 58 remaining OMEMS to
  Fort Lee
• Overhire positions (11 FY 09 and 8 FY 10)
• Jacksonville CPAC designated by SCR as backup

BRAC The Right Person, in the Right Place, at
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REDSTONE ARSENAL - CHALLENGES

• FY 10/11 estimate over 3,000 BRAC and over 1,500
  In
• sourcing fill/recruits
• FY 10/11 estimate over 4,000 sustainment actions
  due to
• MDA and other losses
• BRAC numbers are projected to increase
  significantly due
• to In sourcing, FMS, and other mission growth
• Fellows program decisions on hiring and CPAC
  support will
• impact the number of recruits and HR
  workload
• Recruiting new RSA CPAC employees to replace over
  20 turnover plus filling OH positions while
  transforming our staff

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REDSTONE ARSENAL - SUCCESSES

• Green status across the board on all BRAC actions
  and milestones
• Completed AMCOM to DLA realignment of about 50
  employees
• Completed 100 Joint Robotics outplacements (Army
  Marine Corp)
• Completed SMDC realignment and 70 of the
  staffing from Arlington, VA
• Completely realigned and fully staffed 2nd
  Rec/2nd Med resulting in CG Recruiting Cmd asking
  RSA CPAC to service all field sites

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REDSTONE ARSENAL - SUCCESSES(Continued)

• Increased Fill/Recruits by 27 to 3,600 (includes
  BRAC 2nd and 3rd order of effects) while staying
  below fill time goals
• Coordinated with union in record time and fully
  implemented Expedited Hire Authority
• OMEMS BRAC Outplacement Plan- Out placed 40
  (employee catalog, etc)
• HQAMC/USASAC CHRA servicing decision made and
  joint transition planning between HQAMC CPAC and
  RSA CPAC
• RSA CPAC achieved 99 end FY 09 fill of our CPAC
  positions even with 20 turnover and 11 overhire
  positions

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FORT BENNING CPACBackground, Backup, Preliminary
Actions

• Dedicated resources Full court press
• Staffers 12
• Classifiers 3
• Total positions in new org MCOE 1,465
• Activity to date Slight movement
• Employees to volunteered/to be reassigned
  826
• Employees reassigned to date 6
• Vacancies to be recruited 639
• Union status Trusteeship (AFGE, Local 54)
• New atmosphere
• Successorship vs. accretion PENDING
• Current CPAC staffing 41
• FY 09 BRAC authorizations 5
• FY 10 BRAC authorizations 11
• In-sourcing authorizations 2
• Backup CPAC Fort Rucker

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FORT BENNING CPAC Background, Backup,
Preliminary Actions

• In-Sourcing Positions
• DES 250
• MEDDAC 85
• DENTAC 12 (8 on board)
• Challenges
• Communication/coordination
• requirements with multiple offices
• Expedited recruitment processes
• tied to many owners

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FORT BENNING Initiatives, Innovations and Best
Practices

• Finalized MCOE PDs up front
• Prepositioned vacancy announcements
• Qualification summary sheets for employees
• Conducted mock indirect panel trials
• Expedited recruitment timeline
• OCAs for hard to fill positions
• Coordination of clearance requirements up front
• Early coordination/agreement with MEDDAC for
  physicals/drug tests
• Round-robin selections by quarter
• Use of standing referral lists
• Coordination with DHR local agencies for scarce
  talent
• Alternate selections MANDATORY
• Weekly teleconferences with RM, Fort Knox CPAC
• CHRA, South Central
  Region

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FORT BENNING Initiatives, Innovations and Best
PracticesContinued

• Posting and maintenance of the MCOE by CPAC staff
• Contingency plans for all major activities/tasks
• Staffers/Classifiers teamed during indirect
  matching
• Flow process charts developed for all major
  activities
• Buy in from the Command Group
• Actual writing of FRAGOs, MOIs, etc by CPAC
  personnel
• Numerous Town Hall Meetings
• Designated floater with decision making authority
• Concurrently worked VA and position build
• Internal rating parties
• CT/OT as required
• Alternate hiring strategy for hard to fill
  positions
• Partnerships with losing BRAC installations

BRAC The Right Person, in the Right Place, at
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FORT BENNING RECRUIT/FILL TIMELINE
Shaded entries denote actions/steps over which
the CPAC has NO authority/control
DA Standard 55 days
EOD
1-10 days NON-rout Class
1-2 Days Routine Class
1-2 days Staffing Prepare VA
14 days Announcement Period
2 days CRPC
5-7 days Rating Staffing
14 days Selection from Referral List
1-2 days
1 day
1 day
EEO Checks
CPAC Staffing Job Offer
1 day
Employee Accept
Staffing Inbox
Referral Issuance

Pre-Personnel Manager RPA Creation and
RM Routing
Security clearances, medical physicals,
drug testing, credentialing, sale of
home, schooling requirements, Etc
DA Standard 35 days Fort Benning Goal 24
27 Days
Staffing In-Box to 1st referral.
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TIMELINE FOR MCOE RECRUIT/FILL ACTIONS
31 days

27 days


EOD
Activity
RM
CPAC
CPAC
CPAC
Activity
EEO
CPAC
CRPC
Selectee
1-2 days Create RPA/ checklist and fwd to RM
1-2 days Approve action fwd to CPAC
2 days Prepare VA
5 days Announcement Period
2 days Self-Nom Process-ing
7 days Rating Staffing

• 7 days
• Selection
• from
• Referral
• List

1-2 days
1 day
1 day
1 day
EEO Checks
Job Offer
Emplo-yee Accept


RPA in CPAC
Security Clearances, Medical Physicals,
Drug Testing, Credentialing, Sale of Home, Etc
Unless restricted by career program or other
requirements

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FORT MONROE LOSSES
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FORT MONROE STAFFING LEVELS

• Currently authorized 13 plus 7 BRAC overhires
• Established CPAC BRAC team 2nd QTR FY09
• 5 Member BRAC team
• 1 Supervisory HRS
• 2 Multi-functional HRS
• 1 HR technician
• 1 Student hire (reimbursable slot)
• Remaining staff members
• 8 Multi-functional HRS
• 3 HR technicians
• 2 Vacancies
• Fort Eustis CPAC is designated as back-up

BRAC The Right Person, in the Right Place, at
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FORT MONROE CHALLENGES

• Volume of projected vacancies due to declinations
  of the volunteer process (ROTC USAAC)
• Continuing to provide HR sustainment services and
  working BRAC actions simultaneously
• PPP placements
• Caretaker workforce

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FORT MONROE PREPARATION FOR SUCCESS

• TRADOC volunteer process
• Survey of interest memos
• DNRP/ABC/CARE briefings
• Key transition assistance programs
• Resumix training
• Early PPP registration/MSPP program
• Numerous town hall meetings
• Numerous IPRs with management
• Coordination w/Joint Task Force local agencies
  for placement of residual employees
• Contingency plans for all major orgs
• BRAC timelines developed for all major
  organizations
• Buy in from the Command Group

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REGION SUMMARY

• Projected BRACs for the Region are in various
  stages of planning and/or implementation based on
  schedule implementation dates
• Continue working partnerships with impacted
  Commands/Management POCs/CPACs/CHRA Community
• Continue use of BRAC automation tools and other
  HR automation tools and resources

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TWO TIERED REINFORCEMENT PLAN

• Tier One
• SC Region CPACs minimally impacted by BRAC
• Production managements tools and workload
• review conducted as needed to identify
• additional surge support
• BRAC and/or sustainment work will be cross-
• leveled

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Civilian Personnel Advisory Centers
ANNISTON ARMY DEPOT, AL Director, Brenda Gurley
FORT BENNING, GA Director, Blanche
Robinson Back-up Ft. Rucker
FORT BRAGG, NC Acting Director, Irene
Herndon Back-up Anniston CPAC
FORT GORDON, GA Acting Director, Mary Reid
FORT EUSTIS, VA Director, Sylvia Freeland Back-up
Ft. Jackson CPAC
FORT JACKSON, SC Acting Director, Carole Rudder
FORT LEE, VA Director, Cheryl Hayes Back-up Ft.
Polk/Monroe CPACS
FORT MCPHERSON, GA Director, Frances
Shivers Back-up Ft. Gordon CPAC
FORT MONROE, VA Director, Samantha
Newman Back-up Ft. Stewart CPAC
FORT RUCKER, AL Director, Rodney Wilkerson
FORT STEWART, GA Director, Andrea Gardner
FORT POLK, LA Director, Donald Mallet
REDSTONE ARSENAL, AL Director, Don Dixon Back-up
Jacksonville CPAC
SUNNY POINT, NC Director, Mary Ellen Poole
USACE, JACKSONVILLE, FL Director, Ava Benudiz
USACE, SAVANNAH, GA Director, Deborah Frison
USACE, MOBILE, AL Director, Scooter McCarron
USACE, CHARLESTON, SC Acting Director, Patricia
Whitely
USACE, WILMINGTON, NC Director, Susan Dixon
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STRATEGIC REENFORCEMENT PLAN

• Tier Two
• Contractor for outplacement services
• SC Region Tiger Team
• CHRA West, Europe, and Korea Regions

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Civilian Human Resources AgencySouth Central
Region

• WORKING TOGETHER
• WE ARE POSITIONED FOR SUCCESS!

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