HOW TO DO SELF AUDITS IN JPAS

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HOW TO DO SELF AUDITS IN JPAS

• Learn to work efficiently and effectively in JPAS

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Presented by

• Clyde Sayler
• JPAS Industry Team
• L-3 Communication Inc.
• CS-W
• Email
• clyde.j.sayler_at_L-3com.com

• Tony Ingenito
• JPAS Industry Team
• Northrop Grumman Corp.
• Defense Mission Systems
• Email
• tony.ingenito_at_ngc.com

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Industry Team

• DISCO
• JPAS Help Desk
• DSSA (SETA)

• Industry Members
• Tony Ingenito
• Gene Krebs
• Vince Jarvie
• Toni MacDonald
• Quinton L. Wilkes
• Joe Jessop
• Ellen H. Suchey
• Tanya T. Elliott
• Clyde Sayler
• Chad Stoker

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JPAS Education Sub Team

• Quinton Wilkes
• Toni Macdonald
• Rhonda Peyton
• Michael Campbell
• Clyde Sayler

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Resources

• JPAS Gateway
• https//jpas.dsis.dod.mil
• DSS Portal
• https//diss.dsis.dod.mil/portal/appmanager/gatewa
  y/DISS
• JCAVS Desktop Resource https//jpas.dsis.dod.mil/d
  esktop-resource.html

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Resources

• JPAS Gateway
• Validation Checklist https//jpas.dsis.dod.mil/doc
  s/validation-clist.doc
• JPAS Documentation https//jpas.dsis.dod.mil
• JPAS Tutorial
• ? link

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Resources

• DoD Security Call Center
• 1-888-282-7682
• JPAS Help Desk jpashd_at_dss.mil
• 1-888-282-7682
• Your DSS Rep-
• DSSA (SETA) www.DSS.mil

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Resources

• NCMS www.ClassMgmt.com/
• Colleagues
• Your organizations JPAS Account Manager

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Rules

• Nothings SAVED until its saved in JPAS
• Verify all changes
• Audit triangle
• Person Category
• Work in appropriate Person Category (Cage Code)

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Rules

• Access lt Eligibility
• Security Clearance Eligibility Access
• Owning / Servicing relationship
• To create change you must have a relationship
• Notifications
• Reports (some)

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Foundation

• Validation
• Corporate Policy
• Account Management
• Ethics
• SMO
• Contact Information
• PSM Net Parent / Child relationships

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Common Problems

• Person Category
• Blank Categories
• Non-DoD National Guard
• Congressional Staff
• In/Out Process (PSM Net) Person Category
• Owning or Servicing relationship
• Next

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Common Problems

• Person Category
• Access granted on correct Person Category
• Access lt Organization Status (Facility
  Clearance Level)
• Indoctrinations
• Interim Eligibility to a final Eligibility
• Debrief Access and Indoctrinate new Access

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Separation

• Separation (Out Process)
• Separation Date and Code
• Debrief Access
• SCI
• Non-SCI
• PSM Net and (In/out Process) (Out Date)

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In Processing

• Adding Person Category (Add/Modify Non-DoD
  Person)
• Person Category
• Replacing a non related organizations information
• Person Category
• Category Classification (see next page)
• Organization/Company/Agency
• Your location
• Name
• Location
• Status
• Next

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In Processing

• Adding Person Category (Add/Modify Non-DoD Person
  screen)
• Category Classification
• Non-DoD National Guard
• Blank Categories
• Congressional Staff
• PSM Net
• Adding the wrong Person Category in your PSM Net

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Eligibility

• Eligibility Determinations
• Loss of Jurisdiction
• Suspension
• Revocation
• Denied
• Favorable
• Pending Reply to Statement of Reason (SOR)
• Administratively withdrawn
• Interim Declination
• No determination Made

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Using Your PSM_Net

• PSM Net
• Person Categories by Organization search
• Add, Owning
• List of your Person Categories that dont have an
  owning relationship
• Virtual Separation List
• Next

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Using Your PSM_Net

• Person Categories by Organization search
• Remove
• Lists all Organizations by Person Category you
  have established an owning or servicing
  relationship
• Sort/Find By
• UIC
• Organization
• Next

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Using Your PSM_Net

• PSM Net
• Sort Find by
• SSN
• Name
• Category
• Organization
• Relationship
• Owning or Servicing relationship
• Next

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Using Your PSM Net

• PSM Net
• Change
• Reason
• Owned
• SMO contact information
• Open Check Box
• Owning relationship
• Change form Owning to Servicing and Servicing to
  Owning
• Next

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Using Your PSM Net

• PSM Net
• Remove
• Open Check Box
• Enters out date in the Person Summery screen
• In/Out Process Screen
• Pending Removal (Out Date)
• Person Summery screen
• Out Date (In/Out process) Pending Removal
  (PMS Net)

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Reports

• Act PC-Access/No PSM Net
• Inv Rqst by Duty Pos
• Non-SCI Totals
• Periodic Reinvest
• Personnel

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Reports

• SMO-No PSM Net
• SMO-No Users
• SMO-PC-No Access
• Suspense
• Suspensions

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Act PC-Access/No PSM Net

• Active Person Categories Accesses - Not in PSM
  Net Report
• Person Category
• Report includes any organizations that has a
  Person Category for a subject
• It must have a Person Category for your
  organization
• Access and no PSM Net relationship
• Indoctrinated Access without a PSM Net
  relationship owned or serviced
• Any organization associated with a subject
• It will show on your report for any one of the
  organizations that has not removed an access

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Inv Rqst by Duty Pos

• Investigation Requests by Duty Position Report
• Generate a listing of investigation requests by
  duty position within your PSM Net
• Duty Position
• Presidential Support
• PRP Biological
• PRP Chemical
• PRP Nuclear
• Special Access Programs (SAPs)
• Yankee White

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Non-SCI Totals

• Non-SCI Access Totals Report
• Non-SCI Access totals of owned and or services
  Person Categories in your PSM Net
• Interim Eligibility
• Final Eligibility
• Confidential
• Secret
• Top secret
• Briefings

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Periodic Reinvest

• Periodic Reinvestigation Report
• Report on the person categories in a PSM Net
  requiring a Periodic Reinvestigation
• Investigation Closed Date
• Reports on the date the investigation was closed.
  
• Downgrade in access TS to Secret Access.
• The TS closed date will continues to show on the
  Periodic Reinvestigation report until a new
  report is submitted in 4 years.
• Suspense Report

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Personnel

• Personnel by Eligibility and Access Report
• PSM Net listing of Personnel
• List of Eligibility and Accesses from within
  their PSM Net
• Owning or Servicing relationship
• Lists all access and briefings
• comprehensive report
• See SMO-PC-No Access report
• Compare Eligibility with Access
• Listed by organization

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PSM Net Personnel

• PSM Net Personnel Report
• PSM Net listing of personnel
• Person Category
• Owning or Servicing relationship
• Category
• Contractor

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SMO-No PSM Net

• Security Management Office - No PSM Net Report
• Retrieve information regarding SMOs in your
  hierarchy that have not established a PSM Net
• Child / Parent relationship
• Login as A.M.
• Created from the SMO hyperlink
• JPAS A.M. Access

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SMO-No Users

• Security Management Offices With No Users Report
• Retrieve information regarding SMOs in your
  hierarchy that have established their PSM Net but
  have no Personnel with an Owning or Servicing
  relationship
• Corporate A.M. Report
• Parent Child Relationship
• Login as A.M.
• Created from the SMO hyperlink
• JPAS A.M. Access

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SMO-PC-No Access

• JCAVS Security Management Office w/Person
  Category and No Accesses Report
• See Personnel report
• Person Category
• Owning or Servicing relationship
• No Accesses Indoctrinated
• SCI
• Non-SCI

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Suspense

• Open Suspense's
• PSM Net
• Owning and or servicing relationship
• Requested time frame
• Person Summery screen
• Suspense Data hyperlink
• Suspense's are created from the subjects Person
  Summery screen / Suspense Data link

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Suspension

• Suspensions
• PSM Net
• Owning or Servicing relationship
• Someone has to have an owning relationship to
  receive notifications
• Access Suspensions
• Eligibility Suspensions
• Eligibility definitions
• Debrief Access

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Review

• How to start
• Validation
• Corporate Policy
• Account Management
• Ethics
• SMO information
• Reports
• How to use reports

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Review

• PSM Net
• Person Category
• Is everyone in your PSM Net that should be
• Owning / Servicing relationship
• Separation
• Separation Date and Code
• Access
• Out Date (PSM Net)

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Review

• PSM Net
• Person Categories by Organization (Add)
• Person Categories by Organization (Remove)
• Sort Find by

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Review

• Display Add/Modify Non-DoD Person screen
• PID Information
• Category information
• Person Category
• Category Classification
• Service / Agency
• Organization/Company/Agency

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Review

• Person Category
• Eligibility
• Separations and Terminations
• Debriefing access
• Entering Separation Date and Code
• Removing form PSM Net
• Briefings
• Access
• Eligibility
• Next

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Review

• Person Category
• Organization Status (Facility Clearance Level)
• Investigations scope
• In/Out Process (PSM Net)
• Owning or Servicing relationship
• Investigation Summary
• Adjudication Summary
• Scope of investigation

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Review

• Reports
• Notifications
• Are you checking and responding to notifications?

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Questions

• ?