HOW TO DO SELF AUDITS IN JPAS

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HOW TO DO SELF AUDITS IN JPAS

• Learn to work efficiently and effectively in JPAS

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Presented by

• Clyde Sayler
• JPAS Industry Team
• Kenneth Sudol Associates
• JPAS Management
• L-3 Communication Inc.
• Tele 801-608-9240
• E-Mail Clyde_Sayler_at_JPASManagement.com

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JCAVS/JPAS Training

• We are pleased to offer the following training
  for users of the JCAVS/JPAS system
• JCAVS/JPAS Training for Security Professionals -
  A comprehensive overview of JPAS (Joint Personnel
  Adjudication System) and it's JCAVS (Joint
  Clearance and Access Verification System)
  subsystem.
• JCAVS Update - Learn about the latest
  developments and issues in the JCAVS system.
• JCAVS User Training for Level 7, Level 8, or
  Level 10 - Learn about the various functions
  available to specific user levels.
• Clearance Requirement Minimum of an interim
  SECRET CLEARANCE with an open investigation,
  based on a NLC investigation. Eligibility will be
  verified on JPAS.
•  
• Prerequisites Must be eligible for access to
  JCAVS.
• Click on each of the course titles above to
  access more information! You will be redirected
  to our Training Partner Kenneth Sudol
  Associates. Class Registration made with Kenneth
  Sudol Associates.
•  
• JCAVS / JPAS Training
• September 7-8   Registration
• October 5-6  Registration
• November 16-27  Registration

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JPAS Management

• WWW.JPASManagement.com
• Management 
• Are you having problems managing your JPAS
  account?
• Do you need help submitting Security Clearances?
• We can help you by managing your JPAS account as
  your proxy.  Let us do the work for you.  We have
  flexible plans that can meet your needs.  Give us
  a call so we can start helping you today.
•  
• Training
• Do you, your business or professional
  organization need JPAS and e-QIP training?
• We offer the best JPAS training available.
• Our experts have trained Government and Industry
  Security Professionals around the country 
• We have presented training at the 2005 and 2006
  National NCMS conference and given training to
  local NCMS chapters around the country.
• Consulting
• Do you need help? 
• Do you need to establish a JPAS account?
• We offer 24 hour support. Our expert consultants
  can start helping you today.  We have a
  consulting package that will fit your businesses
  needs, contact us today.  

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• http//www.SecurityInstruction.com/
• Kenneth Sudol Associates, Inc provides proven
  and effective training programs designed to equip
  individuals and organizations in the United
  States and around the world in managing security
  and suitability programs, protecting privacy
  information, adjudicating completed personnel
  security or suitability investigations, proper
  application of due process, protecting classified
  information, responsibilities under the physical
  security program, knowing industrial security
  techniques, conducting effective interviews, and
  much more.

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Industry Team

• DISCO
• JPAS Help Desk
• DSSA (SETA)

• Industry Members
• Tony Ingenito
• Gene Krebs
• Vince Jarvie
• Toni MacDonald
• Quinton L. Wilkes
• Joe Jessop
• Ellen H. Suchey
• Tanya T. Elliott
• Clyde Sayler
• Sherry R. Voit
• Chad Stoker
• Mike Woolweavar

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JPAS Education Sub Team

• Quinton Wilkes
• Toni Macdonald
• Rhonda Peyton
• Michael Campbell
• Clyde Sayler

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Resources

• JPAS Gateway
• https//jpas.dsis.dod.mil
• DSS Portal
• https//diss.dsis.dod.mil/portal/appmanager/gatewa
  y/DISS
• JCAVS Desktop Resource https//jpas.dsis.dod.mil/d
  esktop-resource.html

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Resources

• JPAS Gateway
• Validation Checklist https//jpas.dsis.dod.mil/doc
  s/validation-clist.doc
• JPAS Documentation https//jpas.dsis.dod.mil
• JPAS Tutorial
• ? link

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Resources

• DoD Security Call Center
• 1-888-282-7682
• JPAS Help Desk jpashd_at_dss.mil
• 1-888-282-7682
• Your DSS Rep-
• DSSA (SETA) www.DSS.mil

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Resources

• NCMS www.ClassMgmt.com/
• Colleagues
• Your organizations JPAS Account Manager

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Rules

• Nothings SAVED until its saved in JPAS
• Verify all changes
• Audit triangle
• Person Category
• Work in appropriate Person Category (Cage Code)

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Rules

• Access lt Eligibility
• Security Clearance Eligibility Access
• Owning / Servicing relationship
• To create change you must have a relationship
• Notifications
• Reports (some)

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Foundation

• Validation
• Corporate Policy
• Account Management
• Ethics
• SMO
• Contact Information
• PSM Net Parent / Child relationships

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Common Problems

• Person Category
• Blank Categories
• Non-DoD National Guard
• Congressional Staff
• In/Out Process (PSM Net) Person Category
• Owning or Servicing relationship
• Next

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Common Problems

• Person Category
• Access granted on correct Person Category
• Access lt Organization Status (Facility
  Clearance Level)
• Indoctrinations
• Interim Eligibility to a final Eligibility
• Debrief Access and Indoctrinate new Access

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Separation

• Separation (Out Process)
• Separation Date and Code
• Debrief Access
• SCI
• Non-SCI
• PSM Net and (In/out Process) (Out Date)

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In Processing

• Adding Person Category (Add/Modify Non-DoD
  Person)
• Person Category
• Replacing a non related organizations information
• Person Category
• Category Classification (see next page)
• Organization/Company/Agency
• Your location
• Name
• Location
• Status
• Next

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In Processing

• Adding Person Category (Add/Modify Non-DoD Person
  screen)
• Category Classification
• Non-DoD National Guard
• Blank Categories
• Congressional Staff
• PSM Net
• Adding the wrong Person Category in your PSM Net

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Eligibility

• Eligibility Determinations
• Loss of Jurisdiction
• Suspension
• Revocation
• Denied
• Favorable
• Pending Reply to Statement of Reason (SOR)
• Administratively withdrawn
• Interim Declination
• No determination Made

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Using Your PSM_Net

• PSM Net
• Person Categories by Organization search
• Add, Owning
• List of your Person Categories that dont have an
  owning relationship
• Virtual Separation List
• Next

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Using Your PSM_Net

• Person Categories by Organization search
• Remove
• Lists all Organizations by Person Category you
  have established an owning or servicing
  relationship
• Sort/Find By
• UIC
• Organization
• Next

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Using Your PSM_Net

• PSM Net
• Sort Find by
• SSN
• Name
• Category
• Organization
• Relationship
• Owning or Servicing relationship
• Next

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Using Your PSM Net

• PSM Net
• Change
• Reason
• Owned
• SMO contact information
• Open Check Box
• Owning relationship
• Change form Owning to Servicing and Servicing to
  Owning
• Next

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Using Your PSM Net

• PSM Net
• Remove
• Open Check Box
• Enters out date in the Person Summery screen
• In/Out Process Screen
• Pending Removal (Out Date)
• Person Summery screen
• Out Date (In/Out process) Pending Removal
  (PMS Net)

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Reports

• Act PC-Access/No PSM Net
• Inv Rqst by Duty Pos
• Non-SCI Totals
• Periodic Reinvest
• Personnel

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Reports

• SMO-No PSM Net
• SMO-No Users
• SMO-PC-No Access
• Suspense
• Suspensions

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Act PC-Access/No PSM Net

• Active Person Categories Accesses - Not in PSM
  Net Report
• Person Category
• Report includes any organizations that has a
  Person Category for a subject
• It must have a Person Category for your
  organization
• Access and no PSM Net relationship
• Indoctrinated Access without a PSM Net
  relationship owned or serviced
• Any organization associated with a subject
• It will show on your report for any one of the
  organizations that has not removed an access

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Inv Rqst by Duty Pos

• Investigation Requests by Duty Position Report
• Generate a listing of investigation requests by
  duty position within your PSM Net
• Duty Position
• Presidential Support
• PRP Biological
• PRP Chemical
• PRP Nuclear
• Special Access Programs (SAPs)
• Yankee White

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Non-SCI Totals

• Non-SCI Access Totals Report
• Non-SCI Access totals of owned and or services
  Person Categories in your PSM Net
• Interim Eligibility
• Final Eligibility
• Confidential
• Secret
• Top secret
• Briefings

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Periodic Reinvest

• Periodic Reinvestigation Report
• Report on the person categories in a PSM Net
  requiring a Periodic Reinvestigation
• Investigation Closed Date
• Reports on the date the investigation was closed.
  
• Downgrade in access TS to Secret Access.
• The TS closed date will continues to show on the
  Periodic Reinvestigation report until a new
  report is submitted in 4 years.
• Suspense Report

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Personnel

• Personnel by Eligibility and Access Report
• PSM Net listing of Personnel
• List of Eligibility and Accesses from within
  their PSM Net
• Owning or Servicing relationship
• Lists all access and briefings
• comprehensive report
• See SMO-PC-No Access report
• Compare Eligibility with Access
• Listed by organization

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PSM Net Personnel

• PSM Net Personnel Report
• PSM Net listing of personnel
• Person Category
• Owning or Servicing relationship
• Category
• Contractor

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SMO-No PSM Net

• Security Management Office - No PSM Net Report
• Retrieve information regarding SMOs in your
  hierarchy that have not established a PSM Net
• Child / Parent relationship
• Login as A.M.
• Created from the SMO hyperlink
• JPAS A.M. Access

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SMO-No Users

• Security Management Offices With No Users Report
• Retrieve information regarding SMOs in your
  hierarchy that have established their PSM Net but
  have no Personnel with an Owning or Servicing
  relationship
• Corporate A.M. Report
• Parent Child Relationship
• Login as A.M.
• Created from the SMO hyperlink
• JPAS A.M. Access

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SMO-PC-No Access

• JCAVS Security Management Office w/Person
  Category and No Accesses Report
• See Personnel report
• Person Category
• Owning or Servicing relationship
• No Accesses Indoctrinated
• SCI
• Non-SCI

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Suspense

• Open Suspense's
• PSM Net
• Owning and or servicing relationship
• Requested time frame
• Person Summery screen
• Suspense Data hyperlink
• Suspense's are created from the subjects Person
  Summery screen / Suspense Data link

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Suspension

• Suspensions
• PSM Net
• Owning or Servicing relationship
• Someone has to have an owning relationship to
  receive notifications
• Access Suspensions
• Eligibility Suspensions
• Eligibility definitions
• Debrief Access

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Review

• How to start
• Validation
• Corporate Policy
• Account Management
• Ethics
• SMO information
• Reports
• How to use reports

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Review

• PSM Net
• Person Category
• Is everyone in your PSM Net that should be
• Owning / Servicing relationship
• Separation
• Separation Date and Code
• Access
• Out Date (PSM Net)

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Review

• PSM Net
• Person Categories by Organization (Add)
• Person Categories by Organization (Remove)
• Sort Find by

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Review

• Display Add/Modify Non-DoD Person screen
• PID Information
• Category information
• Person Category
• Category Classification
• Service / Agency
• Organization/Company/Agency

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Review

• Person Category
• Eligibility
• Separations and Terminations
• Debriefing access
• Entering Separation Date and Code
• Removing form PSM Net
• Briefings
• Access
• Eligibility
• Next

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Review

• Person Category
• Organization Status (Facility Clearance Level)
• Investigations scope
• In/Out Process (PSM Net)
• Owning or Servicing relationship
• Investigation Summary
• Adjudication Summary
• Scope of investigation

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Review

• Reports
• Notifications
• Are you checking and responding to notifications?

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Questions

• ?

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Presented by

• Clyde Sayler
• JPAS Industry Team
• Kenneth Sudol Associates
• JPAS Management
• L-3 Communication Inc.
• Tele 801-608-9240
• E-Mail Clyde_Sayler_at_JPASManagement.com