Importance of Communication during the Commissioning Phase

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Importance of Communication During the
Commissioning Phase
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Global Commissioning Companies

• It is the responsibility of the commissioning
  authority to make sure that all building systems
  perform optimally while meeting the functional
  and operational requirements of the owner.
• Typically, global commissioning companies begin
  by setting expectations and explaining their
  role. The initial commissioning meetings should
  be held during the design and construction
  phases, involving a representative from every
  party.
• Keep reading to know what the commissioning
  authority needs from the team during the
  construction phase and what the standards for
  communication should look like.

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Effective Use of Emails

• You may think that emails make it easier for a
  team to maintain communication. But, is it so?!
  Note that commissioning is not always on the top
  of minds of project managers, but they are
  responsible for all types of outgoing and
  incoming communications.
• Countless emails comprising key information
  pertaining to commissioning are exchanged
  between project managers and the design team
  without the inclusion of the commissioning
  authority.
• Ignoring the commissioning authority in such
  important discussions not only lowers the value
  to the project owner, but it can also degrade the
  value of the whole commissioning process and may
  even result in missed opportunities.

4
Advanced Commissioning Software

• Project teams often use electronic project
  information management tools to monitor and
  maintain records and documentation.
• Many people, these days, rely on advanced
  commissioning software to get this job done. This
  is particularly beneficial in reviewing the
  majority of RFIs, drawings and submittals.
• However, it still cannot replace a courtesy call
  or a time-sensitive email to the commissioning
  authority to inform them about any early
  equipment installation or air handler equipment
  start-ups.

5
Be Available Connected

• The commissioning authority should expect enough
  emails and other forms of communication from the
  other team members working on the project, but it
  is their personal responsibility to have regular
  updates on the project and interact directly with
  the project managers and team members throughout
  the construction phase.
• This can easily be done by sending emails and
  making friendly calls, being actively involved in
  construction-specific meetings, and visiting the
  site to meet with the installation team members
  on whom they depend for resolving deficiencies.

6
On-Site Conversation

• With the installation of duct-work, piping and
  other mechanical equipment is complete, the
  commissioning authority requires more time to
  spend on site.
• Site visits are a great way to connect and
  reconnect with the installation team members,
  verify their installation-specific schedules and
  gather their views on how the project is
  progressing.
• You can also consider having informal one-on-one
  meetings with the project managers of mechanical
  and construction teams.

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Contact Us

• Address Global Commissioning Management and
  Software Ltd, Unit 2, Chestfield Business
  ParkWhitstable Kent, CT5 3JB
• https//www.facebook.com/GlobalCxMLtd
• https//twitter.com/_globalltd
• https//www.instagram.com/global_cxm/
• https//www.linkedin.com/company/global-commission
  ing-management-software-ltd

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THANK YOU!!