Navigating in SWIS

1
Navigating in SWIS

• www.swis.org

2
Objective

• Demonstrate ability to navigate through all
  relevant locations in SWIS.
• Demonstrate ability to use set up elements of
  SWIS

3
Navigating the SWIS Site

• Data Entry
• School information
• Staff/ Student Information
• Referral Information
• Reporting
• Five Basic Reports
• Other Reports and Lists

4
Navigating the SWIS Sitecontinued

• Tools
• Data Integrity
• Data Download
• Preferences

5
School Information

• General Information
• What is the demo school phone number?
• Who is the demo school contact person?

6
School InformationContinued

• Days per Month
• How many schools days in October 2006?
• How many school days in November 2005?
• School Enrollment
• How many students were enrolled in 2005-2006?

7
Staff Information

• What is Mr. Binders first name?
• Add Jason Mason as a new staff member.
• Merge Franie Burt and Fran Burt.

8
Student Information

• Add Erica James
• Female
• Black
• No IEP
• District ID-419786
• Other - type Elliot for homeroom teacher

9
Referrals

• Find Andrew Ardes referral from March 03, 2007
  and change staff to James Bob.
• Mark Banks mother called regarding his referral
  for property damage in the library-who was the
  staff involved?

10
Report Generation

• Average Referrals Per Day Per Month
• Referrals per Problem Behavior
• Referrals by Location
• Referrals by Time of Day
• Referrals by Student
• Other Reports

11
Types of Reports

• Average Referrals Per Day Per Month
• Referrals By Problem Behavior
• Referrals By Location
• Referrals By Time
• Referrals By Student
• Other Reports

12
Average ReferralsPer Day Per Month

• How many total referrals in Nov. 2006 (include
  minor/warning)?
• How many office discipline referrals per day in
  Nov. 2006?
• How many office referrals for the year 2005-2006?
• Which month(s) had the three largest referrals
  per day rates?

13
Referralsby Problem Behavior

• What are the default dates for the report?
• How many office referrals for disruption
• What proportion of all referrals were for
  disruption?
• What problem behavior accounted for the most
  office referrals?

14
Referralsby Location

• What proportion of total referrals come from
  classroom?
• How many office referrals come from the
  playground?
• How many minor from the playground?
• What are the two areas with the least office
  referrals and minors?

15
Referralsby Time

• What are the two times of day when referrals are
  most likely?
• When are there no referrals?

16
Referralsby Student

• Which student (by number) has the most referrals?
• For that student compare the number of Minor Only
  to Office Referrals (no minors).
• What does that tell you about the students
  behavioral needs?

17
Other Reports

• Custom Report
• Custom Graph
• Referrals by Staff
• Suspension/Expulsion Report
• School Ethnicity Report
• Individual Student Report
• Year End Report
• Students Staff Lists

18
Access to SWIS accounts

• Full Access
• 3 users at each school
• Can do everything within SWIS
• Read-Only Access
• Access to reports
• Access to student/staff names

19
Quick Quiz

• Want to enter new referral?
• Want problem behavior with highest referrals this
  year?
• Want to know how often a problem behavior occurs?
• A new student receives a referral?

20
Quick QuizContinued

• You have 2 snow days. Do you need to change days
  per month? Where do you go in SWIS?
• You need a report on an individual student.
• Meeting with paraprofessionals who say playground
  behavior is awful.
• Your area code changed.

21
Tools(Advanced User Options)

• Data Integrity Report
• Data Download
• Account Preferences
• School Preferences

22
Data Integrity Report

• This section will check for data discrepancies
  in
• School Days
• Enrollment
• Referrals Out Of Date Range
• Referrals Out OF Time Range
• Duplicate Students
• Duplicate Staff
• Duplicate Referrals

23
Data Download

• This section will allow formatting differences
  such as
• Documentation
• Human Readable Data
• Database Importable Data
• Database Importable Lookup Tables

24
Account Preferences

• This section will allow for adjustments in the
  Account
• General Preferences such as
• Pop-up window or pull-down list for Student/Staff
• Name Format (Last, First)
• Data Entry Preferences such as
• Default to new or first on Add Student/Staf
• Reporting Preferences such as
• Referral Types
• Table (or Graph) on by Default

25
School Preferences

• This section will allow for unique school
  features (I.e. year-round school)
• General Preferences
• Use Ethnitcity Features
• Start of School Year
• Use 24 Hour Time
• District IDs and Integration
• Require Students District IDs to be entered
• Require Staff District IDs to be entered
• Use Student District IDs
• Use Staff District IDs

26
Next Step

• Complete 7multi-page SWIS information forms
• Receive letter from University of Oregon
  regarding account initiation
• Complete Sections
• School Information
• Enrollment
• School Days Per Month
• Enter Staff and Student information as Referrals
  are generated