SAFE AND DRUGFREE SCHOOLS AND COMMUNITIES PROGRAM

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SAFE AND DRUG-FREE SCHOOLS AND COMMUNITIES
PROGRAM

• 2005-06 SDFSCA
• eGRANT Application
• Pennsylvania Department of Education
• SDFSCA Website
• www.pde.state.pa.us/sdfsc

2
PDEMISSION STATEMENT

• The mission of the Pennsylvania Department of
  Education is to lead and serve the educational
  community to enable each individual to grow into
  an inspired, productive, fulfilled lifelong
  learner.

3
Commitment to Improving Education by Governor Ed
Rendell

• Increase in Subsidy
• 78,000,000 Proposed for Tutoring
• Early Childhood and High School Reform
• 200,000,000 for Accountability Block Grant
• Quality Pre-Kindergarten Programs/Quality
  Full-day Kindergarten Programs
• Social and Health Services
• Tutoring Assistance
• Academic Performance of Subgroups
• Science and Applied Knowledge (e.g. Information
  Technology)
• Professional Education
• Literacy and Math Coaching
• Incentives for Certified Teachers
• Research-Based Improvement Strategies
  (District-Specific)

4
BUREAU OF COMMUNITY AND STUDENT SERVICES

• Pregnant and Parenting Teens
• Private Residential Rehabilitation
  Institutions
• Refugee children
• Safe Drug Free Schools
• Safe Schools
• Services to Non-Public Schools
• State Board of Private Academic Programs
• Successful Student Partnerships
• Textbooks/Supplies for Non-Public Schools
• Truancy
• Tutoring
• 21st Century Learning Centers
• Unsafe School Choice Option

• Alternative Education
• Character Education
• Charter Schools
• Commonwealth Student Assistance Program
• Community Collaboration Advisory Committee
• Community Service Grant Program
• Correctional Education
• Crisis Response/Homeland Security
• Dropout Prevention
• ELECT Programs
• Homeless Education
• Learn Serve America
• Migrant Education

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ALLOCATIONS

• Allocations based on 60 of prior year share of
  Title I funds and 40 enrollment
• Fluctuations in funding occurs yearly
• Based on Principles of Effectiveness
• Allows for Transfer of funds (slide 3)

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TRANSFERABILITY

• Up to 50 of an LEAs Title IV, SDFSCA allocation
  may be transferred to another federal program
• Except for Title I and III, 50 of other federal
  program funds may be transferred into Title IV,
  Part A
• If LEA chooses to participate in a consortium,
  they must contribute 100 of their allocation to
  that consortium

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COMPREHENSIVE PLAN

• Requires schools to have a comprehensive plan for
  keeping schools safe and drug- free
• Plan includes
• Appropriate and effective discipline policies,
  security procedures, and prevention activities
• Student Code of Conduct
• A Crisis Management Plan

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REFUSAL OF ALLOCATION

• Schools that do not wish to receive the
  allocation must send a letter signed by the chief
  school administrator indicating they are refusing
  the funds
• A formatted letter is available online
• www.pde.state.pa.us/sdfsc
• This letter is due by June 30, 2005

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E GRANT APPLICATION

• 2005-06 SDFSCA

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E GRANT APPLICATION

• Consortium memberships will NOT transfer over
  from the previous year
• The allocation will be 0 until SEA receives
  official word from USDE
• You will need to complete each section of the
  eGrant in sequence

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SCHOOL INFORMATION ENTRY

• Last four years of data will be pre-filled
• Will only be able to add information in the
  2004-2005 data column
• Data must be entered for all buildings in the
  district
• Optional section can be used for surveys and
  local data

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RISK AND PROTECTIVE FACTORS

• Check only the Risk Factor(s) and/ or Protective
  Factor(s) that this grant will address
• Contact your Drug and Alcohol Single County
  Authority for a list of the top factors in your
  area

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SUMMARY OF DATA ANALYSIS

• This section requires a narrative that explains
  trends from
• ?School Information Entry Table
• ?Risk and Protective Factors Section
• Based on your data, indicate in the narrative,
  the districts area(s) of greatest need

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PEFORMANCE MEASURE DEVELOPMENT
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PERFORMANCE MEASURES

• There is a drop down menu with eleven choices
• To increase the identification and involvement of
  students in the Student Assistance Program.
• 2. To improve attendance, reduce repeat
  ATOD/violence policy violations, and/or improve
  academic performance of students participating in
  SAP.

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PERFORMANCE MEASURES

• To increase the security of students while
  attending or traveling to and from school.
• To reduce the number of violence and/or weapons
  related incidents in or on school grounds.
• 5. To increase skill of students in utilizing
  nonviolent means to solve interpersonal conflict.

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PERFORMANCE MEASURES

• 6. To reduce disciplinary infractions related to
  bullying, harassment, and/or intimidation
• To increase skill of students in rejecting
  alcohol, tobacco, and/or other drug use.
• 8. To reduce the number of alcohol, tobacco,
  and/or other drug policy violations.

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PERFORMANCE MEASURES

• 9. To reduce the incidents of cultural bias and
• intimidation.
• 10. To increase funding and support for other
• federal programs.
• Use this PM for funds being transferred out
• 11.To assure the appropriate administration and
  coordination of the Title IV program.

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PERFORMANCE INDICATORS

• Example There will be a 5 reduction in ATOD
  policy violations in the middle school.
• Must be measurable and student-behavior based
• Must define in terms of percentage of
• increase/decrease expected

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EVALUATION METHODS

• Evaluation is not Number of students
• receiving services, opinions/ staff comments
• Evaluation methods are PA Youth Survey,
• Pre-Post Tests, Suspensions and Expulsions,
• Violence and Weapons Report, SAP
• Performance Report
• Example Year to year comparison of 04-05 and
  05-06 discipline reports

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PERIODIC PROGRAM EVALUATION

• Write a narrative regarding the evaluation of the
  program. Include how often this will occur, how
  who will be involved (i.e.SDFSC Advisory), and
  evaluation process utilized.
• Minimum evaluation to occur two times a year,
  Midway through implementation of program and end
  of the year.

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PARENT PARTICIPATION

• Currently a check list select all that apply
• Parents are involved in
• Community Advisory Council
• Selection of Prevention Programs
• Implementation of Prevention
• Programs
• Evaluation of Prevention Programs
• Student Assistance Program

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PUBLIC REPORTING METHOD

• Requirement to publicly report
• Check all that apply (checklist)
• School Board Meetings
• Newspaper Articles
• PTA/PTO Meetings
• Student Newspapers
• District Newsletters
• Other

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PROGRAM COORDINATION

• Federal, State, Community and other programs are
  listed
• Check at least one program from the list
• Explain in Narrative how the coordination occurs
  between the program and the SDFSCA program

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CONTACT INFORMATION

• CHECK FOR ACCURACY
• Contact information
• Email address
• Phone number extension
• Summer contact person

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COMMUNITY PARTICIPATION

• The undersigned members of the Safe and Drug-
  Free Schools and Communities Advisory Council
  have been consulted and actively involved in the
  development of the application and reviewed the
  completed application.
• 2) Have you submitted all of the required forms?
• a) Community Participation - print form
• Cooperative Participation Certification
  Form
• (consortium only)
• b) Rider N- This form will only print after you
  submit the
• grant

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COMMUNITY ADVISORY COMMITTEE

• The LEA shall develop its application through
  timely and meaningful consultation with
• School Representatives
• Parents
• Students
• Drug Alcohol Representative
• It is recommended that additional community
• members be included on the advisory
• committee.

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PROGRAM SELECTION

• From the Research based programs listed select
  those that will be utilized through this funding
• For any program not on the list, check Other
  located at the end of program selection section
• Fill in the name of the program in Other
  section
• Waivers are required for any program not listed
• Select all programs for all Performance Measures
  at one time

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WAVIER JUSTIFICATION
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AUDIT INDIRECT COST

• Indirect cost is pre-filled
• Can decrease the rate by lowering the dollar
  amount
• You cannot increase the rate
• Reduce to zero if not accepting any indirect cost

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BUDGET COST BREAKDOWN

• Need to fill out for each line item
• Select function code, object code and
• programs from drop down menu
• Fill in itemized description of activities
  cost
• Check if the line item applies to Safe Zones or
• Security Personnel

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BUDGET SECTION SECURITY

• Security-Related Expenses
• Maximum of 40 of LEA grant, but only if hiring
• and/ or training security personnel
• Cap remains at 20 for security hardware,
• school safety planning, etc.

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BUDGET SECTION ADMININISTRATIVE COST

• Limited to 2 of total allocation
• Financial Management of Grants
• Development and Processing of Reports and Records
• Clerical Support for these functions

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BUDGET SECTION TRANSFER OF FUNDS

• Select the following performance
• measure
• To increase funding and support for other
  federal programs.
• Budget Cost Breakdown should reflect the
• amounts transferred to each federal title
• program

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EQUIPMENT BREAKDOWN

• Equipment is defined as any single unit with a
  cost equal to or greater than 1,500
• Reminder security items have a 20 cap

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NON-ALLOWABLE BUDGET ITEMS

• Treatment or Rehabilitation Services
• Academic Program or Tutoring
• Office furniture/shredders/copy machines/file
  cabinets, etc.
• Construction/Renovations
• Portions of goods or services used by other
  programs

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ALLOWABLE BUDGET ITEMS

• Pro-rate cost of comprehensive curriculum
• Pro-rate cost of staff salaries

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SUPPLEMENT VERSUS SUPPLANT

• Supplement To increase or enhance the level of
  activity of an existing service or program
• Example Expand Second Step program to another
  
• building within the district
• Supplant To replace required line items normally
  paid by state dollars
• Example Payment for teachers, guidance
  counselors that are currently paid for from
  general budget

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SUBMIT PROJECT

• Click Submit Project button
• Mail Forms to PDE
• Rider N
• Advisory Council Assurance Participation
• Cooperative Participation Certification

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SUBMISSION DATE

• June 30, 2005

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RIDER N

• The Rider N will not print until the grant is
  submitted
• Do not put a start date in the space provided,
  PDE will fill in the date
• Do not send any forms with white-out or Xerox
• copies, only original signatures will be accepted

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ADVISORY COUNCIL ASSURANCE PARTICIPATION FORM

• Three meeting dates are required on
• participation form
• Minimum required signatures are
• Student
• Parent
• School Representative
• Drug and Alcohol Representative

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FINAL COMPLETION REPORT

• A. Programs/ Activities list what you have used
  i.e. SAP, DARE, Second Step
• B. Risk Factor/ Protective Factor addressed from
  list on e grant
• C. Target Population grade level

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FINAL COMPLETION REPORT

• D. Performance Indicator(s) Proposed
• Example There will be a 5 reduction in
• ATOD policy violations in the middle school
• E. Performance Indicator(s) - Outcome(s)
• Example Year to year comparison of 04-05
• and 05-06 discipline reports

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FINAL COMPLETION REPORT

• F. Evaluation Method-Data Sources/ Measurement
  Methods
• Example Comparison of 2003-04 and 2004-05
  SAP Performance Report and policy violations
• G. Costs
• Example You have put 3,000 towards SAP, list
  out what this covered and how much, i.e. SAP
  training, supplies, etc.

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FINAL COMPLETION REPORT

• Will be on line for the 04-05 reporting
• Sections of the report will be pre filled from
  the areas selected on your egrant
• Fill in outcome section of the form
• Indicate what programs were used

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FINAL COMPLETION REPORT

• Indicate actual cost used for each program/
  activity listed under the performance measure
• The narrative must explain
• 1) why or why not your programs were
  effective and
• 2) how the program will be modified
• Delinquent reports impact SDFSC funding to
  district No report ?Payment stops

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REPORTING

• Quarterly Reports are submitted electronically to
  the Comptrollers office
• Final Completion Report
• www.pde.state.pa.us/sdfsc
• Due to Pat Tamanini Oct 31, 2005 for 04-05
• Due April 30, 2006 if in Carryover

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GRANT REVIEW PROCESS

• If the application is not reviewed by the
  Department within 120 calendar days after the
  date the application was received, it is
  determined to be approved.

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GRANT REVIEW PROCESS

• If the application is not in compliance, the
  Regional Coordinator must reply by email to the
  LEAs designated contact person within 120
  calendar days and provide the LEA with an
  opportunity to make corrections.

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GRANT REVIEW PROCESS

• The LEA has 45 calendar days from the date the
  Regional Coordinator returned the application for
  further corrections.
• If the LEA fails to respond within the 45 day
  calendar period, then the application shall be
  disapproved.

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CONTRACT START DATE

• NOT Date of Submission
• Contract start date is date the application is
  approved by the Regional Coordinator
• Grant can not be approved until forms, with
  approvable signatures, are received at PDE

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SDFSCA ADVISORS

• Ask for help from Regional Coordinator
• Regional Coordinators can help with program
  issues
• Contact the eGrants Help Desk for computer
  problems 717-783-6686

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DONT FORGET THE SIGNATURE PAGES

• Rider N
• Advisory Council Assurance Participation Form
• Cooperative Participation Certification Form
• Refusal of Allocation Letter
• Do not send any of the above forms or letters
  with white-out, only original signatures will be
  accepted.

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MAIL, DO NOT FAX, TO

• Pat Tamanini
• Pennsylvania Department of Education
• Student and Safe School Services
• 333 Market Street, 5th Floor
• Harrisburg, PA 17126-0333

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E GRANTS HELP DESK [phone]
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CONTACT US

• Dan Iser
• Division of Student and Safe School Services
• Pennsylvania Department of Education
• www.pde.state.pa.us
• [phone]
• diser_at_state.pa.us