Electronic Submission Using GRANTS.GOV

1
Electronic Submission Using GRANTS.GOV
2
Registration

• PIs do not register on Grants.gov in order to
  submit a proposal. UGARF UGA are already
  registered with Grants.gov.

3
Getting Started

• Start Early
• Notify Sharron Thompson and Melissa Mottley
• at least 30 days prior to submission
• What Youll Need
• Software - Pure Edge Viewer Adobe Acrobat
• eRA Commons Account
• Must be entered on application for PI and all
  co-PIs

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Time Line

• Budget
• The budget should be completed long before the
  text is completed. Contact Sharron Thompson
  early in the process for assistance. Allow extra
  time if you plan to subcontract to other
  universities or if you will be a subcontract
  recipient.

5
Time Line

• Transmittal Sheet
• Once the budget and justification are complete,
  the transmittal sheet can be routed through
  appropriate departments and/or colleges. In most
  cases, it is not necessary to wait until the
  proposal is complete since few departments or
  colleges require a copy of the entire proposal.

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Time Line

• IBR
• All information must be provided to Sharron
  Thompson a minimum of two (2) business weeks
  before the due date of the proposal.
• Sponsored Programs
• All information must be provided to Melissa
  Mottley a minimum of five (5) business days
  before the due date of the proposal. Sponsored
  programs must submit the proposal to Grants.gov
  at least 48 hours in advance of the due date.

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New Terms/ Changes from PHS398

• Project Narrative
• NIH will use this for the Relevance section of
  the Abstract. Should be no more than two or three
  sentences using plain language for a lay audience
• Credential
• eRA Commons user name
• Application Filing Name
• PIs last name and the first few words of the
  proposal title
• Percent effort now expressed in terms of person
  months (academic, summer, calendar)
• NIH person months conversion tool available for
  download at NIH website

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New Terminology

• NIH Term
• New (T-1)
• Competing Continuation (T-2)
• Revision or Amendment
• Competing Supplement
• PA and/or RFA
• PI
• Other Support
• Literature Cited
• Consortium Budget

• Grants.gov Term
• New
• Renewal
• Resubmission
• Revision
• Funding Opportunity Announcement (FOA)
• PD/PI (Combined term)
• Current Pending Support
• Bibliography/References Cited
• Subaward Budget

9
NIH Transition to Grants.gov

• PI must be registered with eRA Commons (contact
  AOR)
• All PI personal profiles must be current and
  match information entered into Grants.gov
  application
• May take up to forty-eight hours for NIH
  confirmation of registration

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NIH Grants.gov Instructions

• NIH suggests that you use the direct link to
  Grants.gov from the FOA (Funding Opportunity
  Announcement) on their website.
• NIH will use several standard packages
• The FOA will indicate which components are
  required and which are optional.
• http//grants1.nih.gov/grants/index.cfm
• Click on the Announcement Number
• Click on Apply for Grant Electronically
• Click on Download (under Instructions
  Application)

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NIH Grants.gov Instructions

• Enter your email address in the space provided so
  that you receive any updates to the FOA
• Click on Download Application Instructions
• Click on Download Application Package
• Enter your Application Filing Name PI last name
  and the first few words of the proposal title.
• Complete the SF424 before you complete any other
  form. The information on this form will populate
  some of the other forms.

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Proposal Preparation

• Complete Application Package
• CFDA Number or funding opportunity announcement
  number will set the required fields for
  Grants.gov application
• Study instructions carefully. Required screens
  and fields will vary by federal agency based on
  FOA.
• All files to be uploaded are to be non-fillable
  PDF

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Subcontracts

• Verify subcontract institution is registered in
  Grants.gov
• The PI Emails subcontract budget form as an email
  attachment to the subcontract institution for
  them to complete
• Subcontract institutions AOR must return
  completed budget in Pure Edge format to UGAs PI
  with a copy to the respective AOR (Melissa
  Mottley).

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Proposal Submission

• PI will email the proposal to Sharron Thompson
  for review. Sharron will email complete package
  to Melissa Mottley for submission
• AOR (Melissa) receives approximately four emails
  confirming the various stages of proposal receipt
• If there are errors in the submission, the PI
  will receive an email from NIH. It is the PIs
  responsibility to notify Sharron and Melissa of
  the error so that it can be corrected and
  resubmitted. Proposals with errors must be
  resubmitted or they will not be reviewed.

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Helpful Hints

• Text uploads must be non-fillable pdf
• Dont create headers, footers, or page numbers
  for documents submitted to NIH
• After submission, the eRA system will generate a
  Table of Contents, Assemble the grant image, and
  include headers (PI name) and footers (page
  numbers) on all pages

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Helpful Hints

• Introduction on R03 (resubmission) limited to one
  (1) page.
• Budget Complete only one type (modular or
  detailed) on Grants.gov. UGA will still require
  a detailed budget justification for modular
  proposals, but do not include both on the
  Grants.gov application.

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Announcements

• Change in Standard Receipt Dates
• http//grants.nih.gov/grants/guide/notice-files/N
  OT-OD-07-001.html
• Parent Announcements (Formerly Unsolicited or
  Investigator Initiated Applications)
• http//grants1.nih.gov/grants/guide/parent_announ
  cements.htm

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NIH and Grants.gov

• NIH Transition Plan
• http//era.nih.gov/ElectronicReceipt/files/nih_tr
  ansition_plan.pdf
• NIH Electronic Application Process
• http//era.nih.gov/ElectronicReceipt/
• NIH Avoiding Common Mistakes http//era.nih.gov/El
  ectronicReceipt/avoiding_errors.htm
• NIH Generic Validations Summary
  http//era.nih.gov/ElectronicReceipt/files/generic
  validations.htm
• NIH FAQs
• http//era.nih.gov/ElectronicReceipt/faq.htm