Attendance Seminar

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Attendance Seminar

• Cathy Piotrowski
• Andrew Copperwheat
• Helen Manley

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Attendance Seminar Tuesday 20th June 2006 Rufus
Centre, Flitwick Agenda
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Attendance Seminar Wednesday 28th June
2006 Rufus Centre, Flitwick Agenda
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New DfES National Attendance Codes Academic
Year 2006/7DescriptionsImplications
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REGISTRATION CODE /\

• Brief Description Present / am \
  pm
• Statistical Meaning Present
• Physical Meaning In for whole session
• DfES Definition Present at registration
• Still counted as present if leaving school
  premises after registration
• For Health and Safety reasons schools must have a
  system of recording when pupils leave site after
  registering for the session

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REGISTRATION CODE B

• Brief Description Educated off site (NOT
  Dual registration)
• Statistical Meaning Approved Educational
  Activity
• Physical Meaning Out for whole session
• DfES Definition registered pupil on roll
  is currently being educated
  off-site
• Attending taster days at other schools, attending
  another school as guest pupils, attending
  vocational courses at college.
• Pupils undertaking work experience (Not sec 560)
  alternative off-site provider should notify
  schools of absences so that school can code
  register correctly
• This code is not for agreed part- time timetables
  as part of reintegration. The school are
  authorising the absence for the sessions that the
  pupil is not required to be in school and the
  pupil should be recorded as Code C for those
  sessions

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REGISTRATION CODE C

• Brief Description Other authorised
  circumstances (not covered by
  another appropriate code/description)
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition Special occasions at the
  discretion of the school
• Attending family event, family bereavement,
  prison visits
• Public Performances
• Young Carers
• Birth of a Child
• If a school places a compulsory school age child
  on a part-time timetable then the school is
  authorising the pupils absence from the sessions
  not in the timetable. These absences should be
  recorded as C. Schools should not place pupils on
  part-time timetables for indefinite periods of
  time but these must be subject to regular monitor
  and review

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REGISTRATION CODE D

• Brief Description Dual registration
• Statistical Meaning Approved Educational
  Activity
• Physical Meaning Out for whole session
• DfES Definition Dual registration of pupils at
  both a PRU or special school/local
  school.
• Dually registered at two schools and not required
  to attend session at your school.
• Attendance type field should be School A -
  record M (Main dual registration)School B
  record S (Subsidiary dual registration)
• (Note not be used for traveller children even
  when it is known that they are attending another
  school use Code T for such children).
• Any absences must be reflected in both schools
  registers

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REGISTRATION CODE E

• Brief Description Excluded (No alternative
  provision made)
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition A pupil who is
  excluded for a fixed period
  remains on the school roll but cannot
  attend
• the school.
• If a permanent exclusion is confirmed, the
  pupils name should be removed from the school
  roll
• If the alternative provision made is attendance
  at any other provider (agreed by the LEA), the
  pupil should be recorded under Code B as the
  pupil is being educated off site.
• NOTE Guidance on LEA approval of alternative
  providers will be available early in 2005.

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REGISTRATION CODE F

• Brief Description Extended Family Holiday
  (agreed)
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole
  session
• DfES Definition Parents should not normally
  take pupils on holidays in term time.
• Schools should only agree absence of more
  than 10 school days in a school year in
  exceptional circumstances
• Agreed extended holidays
• For agreed holiday for 10 days or less, absence
  is authorised (use Code H)
• Not agreed holiday or extended holiday, absence
  is unauthorised (Code G)

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REGISTRATION CODE G

• Brief Description Family Holiday (NOT
  agreed or days in excess of
  agreement)
• Statistical Meaning Unauthorised Absence
• Physical Meaning Out for whole
  session
• DfES Definition Holiday taken
  without agreement with school or
  when more than 10 school days in a
  school year taken in excess of agreement
• With LA agreement, schools may delete from roll
  within 10 days of the agreed return date unless
  there is a good reason for the continued absence,
  such as illness

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REGISTRATION CODE H

• Brief Description Family Holiday (agreed)
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition Agreed absence of up to 10
  school days in a school year
• Holiday absence agreed for 10 days or less,
  absence is authorised (use Code H).
• Not agreed absence or extended absence, absence
  is unauthorised (Code G).
• If approved given exceptional circumstances,
  absence is authorised and recorded under Code F

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REGISTRATION CODE I

• Brief Description Illness (NOT
  medical or dental appointments)
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole
  session
• DfES Definition Missing registration through
  illness is an authorised absence.
• If a pupil is present for registration but
  returns home because of illness, no absence need
  be recorded for that session.
• Absence at registration due to a medical, dental
  or hospital appointment should be recorded using
  Code M.
• Attendance at interviews (Year 11 only) should be
  recorded using Code J.

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REGISTRATION CODE J

• Brief Description Interview
• Statistical Meaning Approved Educational
  Activity
• Physical Meaning Out for whole session
• DfES Definition Interviews with prospective
  employers, or another educational
  establishment.
• Additional useful information
• Interviews with prospective employers or for a
  place at a further or higher education
  establishment (Yr 11 only).
• Advance notice and proof of the appointment
  should be supplied

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REGISTRATION CODE L

• Brief Description Late (before registers closed)
• Statistical Meaning Present
• Physical Meaning Late for session
• DfES Definition Arrives after registration
  starts and before registration closes.
• Schools own policy on how long registers should
  be kept open but Secretary of State recommends no
  more than 30 minutes.
• In circumstances such as bad weather or public
  transport difficulties, schools may keep the
  register open for a longer period.

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REGISTRATION CODE M

• Brief Description Medical/Dental
  appointments
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition Missing registration for a
  medical or dental appointment
• Medical appointments include attendance at a GPs
  surgery, dentists surgery or hospital
  appointments (not a stay in hospital, for which
  Code D should be used as both hospital in
  Bedfordshire have school/tutors)
• If a pupil is present for registration but has a
  medical appointment later, no absence need be
  recorded for that session.
• For Health and Safety reasons, a system must be
  in place to record that a pupil has either
  arrived at school or left the premises during the
  session.

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REGISTRATION CODE N

• Brief Description No reason yet provided for
  absence
• Statistical Meaning Unauthorised Absence
• Physical Meaning Out for whole session
• DfES Definition No reason for absence
• In first instance (for max of 2 weeks), use Code
  N until reason established
• Change to code O if no reason obtained.
  Alternatively, change code to appropriate code
  relating to reason for absence.

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REGISTRATION CODE O

• Brief Description Unauthorised Absence (not
  covered by any other code/description)
• Statistical Meaning Unauthorised Absence
• Physical Meaning Out for whole session
• DfES Definition Unauthorised Absence
• Examples
• Pupils/parents/siblings birthday
• Shopping
• Having their hair cut
• Market day
• Couldnt get up
• Closure of a siblings school for INSET (or
  other) purposes

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REGISTRATION CODE P

• Brief Description Approved sporting activity
• Statistical Meaning Approved Educational
  Activity
• Physical Meaning Out for whole session
• DfES Definition Participating in or attending
  an approved sporting activity.
• Additional useful information
• The activity is supervised by a person authorised
  by the Headteacher of the school (as per
  statutory instrument 2001 No 2802).

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REGISTRATION CODE R

• Brief Description Religious observance
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition Taking part in any day
  set aside exclusively for religious
  observance by the religious body to
  which the parents belong, including religious
  festivals.
• The Pupil Registration Regulations 1995 (SI 2089)
  reads "... treated as authorised absence ... if
  he is unable to attend on a day exclusively set
  apart for religious observance by the religious
  body to which his parent belongs ...".
•  
• If the parent's religious body sets the day as a
  religious festival then the school must authorise
  the absence.

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REGISTRATION CODE S

• Brief Description Study leave
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition Only for Year 11 pupils
  during mock and public
  examinations.
• study leave (authorised absence) should only be
  used sparingly with pupils who have the skills
  and motivation to use the unstructured time
  effectively

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REGISTRATION CODE T

• Brief Description Traveller absence
• Statistical Meaning Authorised Absence
• Physical Meaning Out for whole session
• DfES Definition Traveller child when the family
  is traveling
• Traveller groups consist ofRoma, English and
  Welsh Gypsies, Irish and Scottish Travellers,
  Showmen (Fairground people) and Circus people,
  Bargees (occupational boat dwellers) and New
  Travellers.
• While a Traveller is Travelling from a base
  school the pupil must be kept on role and code T
• Legal defence of 200 sessions attendance in the
  12 months ending when legal proceedings started

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REGISTRATION CODE U

• Brief Description Late (after registration
  closed)
• Statistical Meaning Unauthorised Absence
• Physical Meaning Late for session
• DfES Definition Arrives after registration
  closes
• Examples of use If a pupil arrives late (after
  registers have been closed) because they couldnt
  find their shoes/their school uniform was drying
  in the tumble dryer/their younger sibling was
  playing up etc.
• If a pupil arrives late (after registers have
  been closed) due to a doctor or dentist
  appointment, use code M.
• Schools own policy on how long registers should
  be kept open but Secretary of State recommends
  no longer than 30 minutes

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REGISTRATION CODE V

• Brief Description Educational visit or trip
• Statistical Meaning Approved Educational
  Activity
• Physical Meaning Out for whole session
• DfES Definition School organised trips and
  visits, including residential trips.
• Pupils on educational visits for a whole session
  and off school site

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REGISTRATION CODE W

• Brief Description Work experience
• Statistical Meaning Approved
  Educational Activity
• Physical Meaning Out for whole
  session
• DfES Definition Work experience in their last
  year of compulsory schooling
  under section 560 of the Education
  Act1996.
• Attendance of the pupil at the work experience
  placement must be checked and marked in the
  register accordingly.
• Only supervised work experience can be counted as
  Approved Educational Activity.
• Work experience undertaken as part of an
  alternative curriculum or alternative provision
  should be recorded using Code B as legitimate
  education off site.

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REGISTRATION CODE X

• Brief Description Non-compulsory school age
  absence
• Statistical Meaning Not counted in
  possible attendances
• Physical Meaning Not required to
  be in school
• DfES Definition Pupils who have not attained
  the age of 5 years at the start of the term in
  which the session takes place or
  were 16 years before the start of the school
  year in which it takes place.
• Examples of use part-time or full-time nursery
  age pupils in nursery or early years classes (for
  session that they are not due to attend) and
  sessions that a 6th Form pupil is not expected to
  attend.
• This code must not be used to record the absence
  of children of compulsory school age or any form
  of exclusion.
• For re-integration, use Code C

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REGISTRATION CODE Y

• Brief Description Enforced closure
• Statistical Meaning Not counted in possible
  attendances
• Physical Meaning Not required to be
  in school
• DfES Definition None
• Examples
• burst boiler
• floods
• damage
• bad weather.
• Industrial Action
• not for partial closure of a school

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REGISTRATION CODE Z

• Brief Description Pupil not yet on roll
• Statistical Meaning Not counted in possible
  attendances
• Physical Meaning Not required to be in school
• DfES Definition None
• Additional useful information
• Used when new pupil on roll does not arrive as
  expected.
• The school must refer to their EWO should the
  pupil not arrive within two weeks after school
  have undertaken reasonable investigations

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REGISTRATION CODE

• Brief Description School closed to
  pupils
• Statistical Meaning Not counted in possible
  attendances
• Physical Meaning Not required to be
  in school
• DfES Definition None
• between terms
• half terms
• occasional days when the whole school (including
  staff) are on holiday
• weekends (if required by the system)
• teacher INSET days
• use of schools as polling stations.

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Website Address

• http//www.dfes.gov.uk/schoolattendance/
• Bedfordshire Schools Website - IMS Attendance
• Helen.manley_at_bedscc.gov.uk
• childrenmissingeducation_at_bedscc.gov.uk

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• Questions to pilot users

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CHILDREN MISSING EDUCATION

• DfES Target Strategic Framework Document (2002)
• By 2005 ensure that the robust multi agency
  systems are in place in each local authority to
  identify, track children missing from education
  or at risk of doing so.
• Recommendations of the Laming Inquiry Re
  Victoria Climbié
• Lord Laming (2003) recommended that
• Front line staff in all agencies, which
  regularly come into contact with children and
  families take basic details the name of the
  childs school if of compulsory school age any
  gaps in such information should be passed to the
  relevant authority
• Para 17.97

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CHILDREN MISSING EDUCATION

• CHILDREN MISSING EDUCATION POLICY
• REFERRALS
• CME PROCESS
• MISSING CHILDREN PROCEDURE
• Attendance Manual Pages 23,24,25
• 10 Days Absence School investigates then
  consult with EWO
• - Missing Child forms

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CHILDREN MISSING EDUCATION

• REMOVAL FROM ROLL
• Attendance Manual Pages 12, 13, 14 - Education
  (Pupil Registration) Regulations 1995
• Circular H/04/54 1st November 2004
• - Removal from Roll forms
• DFES S2S WEBSITE
• Bedfordshire Moves
• Code MMMMMMM
• Code XXXXXXX

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Missing Children and Children Missing Education

• Role of Children Missing Coordinator
• DFES S2S Lost Pupil Website
• Removal from School Roll
• Local Authority Procedures for Missing Children
  and Children missing Education

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Appendix 3 SR.1
BEDFORDSHIRE LOCAL AUTHORITY Notification of
Removal from School Roll The Education (Pupil
Registration) (Amendment) Regulations 1997 Please
ensure this form is sent to your EWO each time
you remove a pupil from school roll (except when
ending statutory education or when permanently
excluded). Keep a copy for school records. To the
Education Welfare Officer for .
School The name of the following child has been
removed from the school roll.
Signed.. Name.
Position. Date..
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