Course

1
Premium Pay What Managers Need to Know

• Course FAA30200211

2
Objectives

• Get Credit for this Course!
• FAX Roster/Evaluation to Patty Brown at (907)
  271-4809
• Advise Training Coordinator/eLMS Administrator
• Managers who complete this session should be able
  to
• Describe FAA Premium Pay Options
• Answer Common Premium Pay Questions
• Know When to Ask AHR for Assistance

3
Todays Agenda

• Overtime/Compensatory Time
• Compensation for Travel Time
• Night Differential
• Sunday Premium Pay
• Holiday Premium Pay
• Premium Pay Training
• Other Types of Premium Pay

4
Reminder - Review Applicable Union Contract
Provisions

• This information may be supplemented or
  superseded by union agreements
• You must always review applicable union
  contracts, MOUs, and MOAs

5
Keys to Understanding OT/CT

• Work schedules
• Management control
• FLSA Differences
• OT/CT Reference Volume 3 of the
• Human Resource Policy ManualHRPM
• https//employees.faa.gov/org/staffoffices/ahr/
• policy_guidance/hr_policies/hrpm/hrpmtoc/pre

6
What is Overtime?

• Extra Hours of Work
• Ordered or Approved (or suffered or permitted)
• FLSA nonexempt traditional or compressed
  schedules only

• Extra beyond
• Basic Workweek or Basic Work Requirement
• Full-time employees tour of duty

7
How Do I Manage Overtime?

• Schedule work during the basic workweek
• Pick the right schedule
• Use the flexibilities, including credit hours!
• Add controls or modify schedules when appropriate

8
Work Schedule Question

• Which alternative work schedule provides the
  employee total flexibility?
• 5/4-9 Compressed
• Maxiflex
• Gliding
• None of the Above

9
Work Schedule Control
10
How Do I Manage Overtime? (cont.)

• Order overtime work for
• Serious backlogs
• Special requirements
• Unforeseen developments
• Distribute overtime equally
• Approve comp time in lieu of OT, when appropriate
• Do not suffer or permit overtime work

11
Suffer and Permit OT Question

• If an employee works extra hours without
  management approval, do they get overtime?
• Yes
• No
• It Depends
• Dont Know

12
Do I Suffer or Permit Overtime?
13
Callback Overtime Question

• Does an employee get the minimum amount of
  callback overtime when called at home after hours
  to perform a task?
• Yes
• No
• It Depends
• Dont Know

14
Callback Overtime Rules

• Callback OT is unscheduled OT work that...
• Falls completely between 2 shifts
• Requires a return to the worksite
• Minimum 2 hours callback OT or CT
• For the inconvenience of returning
• Multiple callbacks possible
• Time Codes 2 for OT 1 w/ 2 for CT (12)

15
Callback Overtime Examples

• Called at Home After Hours Fix at Home in Half
  Hour 30 Minutes OT/CT No callback
• Called on RDO to Report to Local Accident Site
  Arrive 2 p.m. Depart 3 p.m. 2 Hours Callback
  OT/CT for 1 Hour of Work
• Arrive Home 315 Find Message to Return to
  Accident Site Again Work 330 to 4 p.m. 2
  More Hours Callback OT/CT
• Note Only 2 Clock Hours (2 to 4 p.m.), but
  Received 4 Hours OT/CT for 2 Callbacks

16
FAQs on Overtime Approval

• Minimum or Maximum Amount?
• A Discretionary, 1 Minute or More (Except
  Callback)
• Time and Attendance Codes?
• Regularly Scheduled Code (none)
• Irregular or Occasional Code 8
• Suffer or Permit Code 7

17
Other FAQs on Overtime Approval

• Can OT be required? A Yes
• Employee must work OT? A Yes Exceptions
  health or circumstances prohibit it
• OT leave allowed? A Yes, but discouraged

18
Overtime Pay Question

• Does an FLSA exempt and FLSA nonexempt employee
  get the same rate of overtime pay?
• Yes
• No
• It Depends
• Dont Know

19
Overtime Rate Paid

• FLSA Nonexempt OT
• At least 1.5 times rate of pay
• Higher if additional pay applies
• True Time and One-Half OT
• 1.5 times rate of basic pay
• Critical to daily ATC operations
• Check BU Agreements

20
Overtime Rate Paid (cont.)

• FLSA Exempt Rates

21
Compensatory Time - What is it?

• Type of Overtime
• Time Off Instead of OT Pay
• Time off equals OT work
• CT is not 1.5 x OT work hours
• Requiring Comp Time
• Irregular and occasional OT
• Pay exceeds GS-10, Step 10

22
Compensatory Time Limitations

• Regularly Scheduled OT Limitation
• 160 Hours Maximum
• Time Limits for Use
• 26 pay periods
• Grandfathered comp time
• Warned Prior to Expiration

23
CT Rules Upon Separation

• Earned as FLSA Exempt
• Earned Since 2/17/2008 Balance Forfeited
• Grandfathered Balance is Paid
• Earned as FLSA Nonexempt
• Balance is Paid, Regardless
• Grandfathered CT Expires 5/14/2010
• Exceptions
• CT Balance Transfers within DOT
• Separation or LWOP for Military or OJI

24
Other Comp Time Facts

• Uses Earliest to Expire First
• Paid at OT Rate Earned
• Request/Approval Procedure
• To Earn Same as OT
• To Use Same as Leave
• TA Codes 1 (earn) 2 (use)

25
Adjusting Work Schedules for Religious
Observances

• When Mission Permits, Work Schedules are Adjusted
  for Religious Observances that Require Abstinence
  from Work
• May Earn/Use Comp Time
• Work Before or After the Time Off
• TA Codes 045 (earn) 043 (use)
• Do Not Judge Beliefs or Affiliation

26
Travel Time Question

• My employee is traveling to another Region on a
  Sunday next month, do they get travel comp time?
• Yes
• No
• It depends
• Dont Know

27
Travel Time Key Factors

• Who FLSA or bargaining unit status
• What traveling, waiting, working
• When time zone, overnight, before/after
  workday, on day off
• Where local, away from area, to/from home,
  to/from worksite, at worksite
• How - air, train, drive, etc.

28
Compensation for Travel Time

• Regular Pay Hours
• Overtime Pay
• Comp Time Off
• Travel Comp Time

29
Travel Rules

• Alternate Mode/Route/Time
• Manager determines mode/route/time
• Most advantageous to the government
• Lesser of actual vs. manager directed
• Record time based on the lesser
• Document Both Actual and Directed

30
Travel Outside of Duty Hours (OT/CT FLSA
Nonexempt)

• Required to drive or work
• Passenger on 1-day trip
• Passenger on overnight trip during usual duty
  hours on a non-workday

Compensable so is not eligible for TCT.
31
Travel Outside of Duty Hours (OT/CT FLSA
Nonexempt Exempt)

• Regularly Scheduled Overtime
• Work Or Incident To It (e.g., deadhead trip)
• Arduous or Unusual Conditions (e.g., on horseback
  over rough terrain)
• Uncontrollable Events
• Event requiring travel cannot be scheduled or
  controlled by the Government (not just FAA)
• TA Codes 5 (nonexempt) or 6 (exempt)

Compensable so is not eligible for TCT.
32
Travel Compensatory Time (TCT)

• Travel Away from Worksite
• Not Available if Time is Otherwise Compensable
• Separate from Comp Time That is Based on
  Overtime
• Expires After 26 Pay Periods
• Reference HRPM Policy Bulletin 41

33
TCT Rules

• Subtract commute between home and an
  airport/terminal
• Dont subtract time between a worksite and an
  airport/terminal
• Max 1 hour wait time before/after
• TA Codes 046 (earn) 047 (use)

34
Night Differential FV/FG/AT

• 10 of basic rate of pay
• 6 pm to 6 am (1800 to 0600)
• Regularly Scheduled Hours
• Basic Workweek
• Regularly Scheduled TA Codes 3 (OT) 13 (CT)
• Hours Actually Worked

35
Shift Rates FW

• Shift Rates
• 3 pm to12 m Add 7.5
• 11 pm to 8 am Add 10
• Paid for entire shift when the majority of hours
  fall within shift
• Special rules for rotating shifts or temporary
  shift changes

36
Sunday Premium Pay

• 25 of Basic Rate of Pay
• Midnight to Midnight (0000 to 2400)
• Full-Time Employees Only
• Regularly Scheduled Nonovertime Work Only
• Not while on Leave
• TA Codes Not Required

37
Holiday Question

• How many paid holidays are there each year?
• 7
• 11
• 10
• It depends

38
Federal Holidays

• Jan 1
• Jul 4
• Nov 11
• 4th Thuin Nov
• Dec 25

• 3rd Mon in Jan
• 3rd Mon in Feb
• Last Mon in May
• 1st Mon in Sep
• 2nd Mon in Oct

39
Holiday Compensation

• Usually a Day Off
• Nonworkday, then Usually In Lieu Day Off
• See HRPM Reference Material Days Observed in
  Lieu of the Actual Holiday
• Travel/Training Usually No Premium
• Work Holiday Holiday Premium Pay

40
Holiday Premium Pay

• 100 of Basic Rate of Pay
• Scheduled Nonovertime Work Performed
• Minimum 2 Hours Maximum 8 Hours (or 9 or 10 for
  employees on CWS)

• No Comp Time or TCT
• During Tour on a Holiday!!

41
Training Premium Pay Issues

• General Prohibition of Premium Pay for Training
• Primary Exceptions
• Continuation of Premium Pay
• Training at night
• Cost Savings
• Premium for Travel Okay

42
Training Premium Pay Issues

• Apprenticeships
• Air Traffic Controllers
• FLSA Nonexempt Employees
• Directed by the FAA
• Required to Meet Outcomes and Expectations of
  Current Performance Plan
• Provide Required Skills for New Duties

43
Hazards, Physical Hardships, Unusual Working
Conditions

• When Applicable
• Extreme Physical Demands or Discomfort
• Danger of Serious Injury or Death
• Risk Not Alleviated by Protective or Mechanical
  Devices

44
Hazards, Physical Hardships, Unusual Working
Conditions

• Examples
• Extreme Environmental Situations
• Extreme Heights on Unstable Structures
• Certain Test Flight Situations
• Working with Explosives or Toxic Chemicals

45
Hazards, Physical Hardships, Unusual Working
Conditions (cont.)

• Reference FAA Order 3550.10, Chapter 3
• List of Conditions in Appendices
• FG/FV Appendices 5 6
• FW Appendix 8
• TA Type Codes 1 or 2

46
Standby Duty

• Restricted to Worksite
• Longer than Normal Periods
• Not Working, but Ready to Work
• Substantial Limits on Activity
• gt24 Hours Check Sleep Time Rules
• Occasional Normal OT Rules Apply
• Routine Up to 25 Standby Duty Pay Instead of
  Any Premium Pay for Tour

47
AUO Question

• What is AUO premium pay?
• Adverse Unbearable Occupation Pay
• Aircraft w/ Unstable Operation Pay
• Administratively Uncontrollable Overtime Pay
• American Universal Overtime Pay

48
Administratively Uncontrollable Overtime (AUO)

• Duty Cannot be Controlled
• Substantial Unscheduled OT
• Independently Recognizes Need for OT
• Up to 25 AUO Pay
• Instead of Irregular and Occasional OT
• Still Gets Regularly Scheduled OT
• Still Gets Other Premiums

49
Final Question

• Do you think we are done yet?
• Yes
• No
• It Depends
• Dont Know

50

• Mark your calendar now
• for the next SST Broadcast
• September 23 - 24, 2009
• The Interface Between LR/ER Principles and
  Accountability Board Investigations

51
SUPERVISORY SKILLS TRAINING
This permanent site allows you the option of
viewing past broadcasts at your PC whenever you
need a quick refresher. http//www.academy.faa.g
ov/intranet/vod/sst.asp
Topics Include
52
Questions on Premium Pay Issues